REORGANIZATIONAL BOARD MEETING
           
I.       CALL TO ORDER REORGANIZATIONAL BOARD MEETING AND PLEDGE OF ALLEGIANCE –Chairperson, Jeff Larson
 
 
II.     ROLL CALL - CLERK   Those present:                   Those absent:
Voting Rotation: Jeff Larson, Jere Day, Aimee Struffert, Bryan Rensenbrink, Todd Quaintance, Sarah Ploeger, Brandon Baker
 
 
III.    APPROVAL OF AGENDA
 
 
IV.    OATH OF OFFICE FOR NEW SCHOOL BOARD MEMBERS
1) Bryan Rensenbrink
2) Jeff Larson
3) Aimee Struffert


V.    REORGANIZATION OF SCHOOL BOARD
 
A.       Election of School Board Officers
Chairperson (The new chair will preside over the meeting once he/she is elected)
Vice Chairperson
Clerk
Treasurer
 
2016 Officers:
Chairperson: Jeff Larson
Vice Chairperson: Todd Quaintance
Clerk: Sarah Ploeger
Treasurer: Brandon Baker
 
Discussion
The election has, according to Robert’s Rules of Order, been done by ballot. The result of whom you vote for is part of the public record. Nominations are in order followed by the ballot vote.

B.       Board Compensation and Expenses
Last year the board member meeting compensation was set at $50.00for meetings under 4 hours and set at $75.00 for meeting in excess of 4 hours per day with no annual pay for officers.
 
Discussion
A motion is in order to approve the rate of pay at…..
 
C.       Designate Official Newspaper
In the past, the Union-Times (formerly Mille Lacs County Times) has been designated as the newspaper for all official school business. A summary of board minutes has been published in the Union-Times each month after the board meeting. The official minutes are approved at the next regular school board meeting.
 
Discussion
A motion is in order naming the Union-Times as the official newspaper.
 
D.       Designate School Attorney
The firm of Kennedy-Graven has been legal counsel for the district.
 
Discussion
A motion is in order to approve ________________________ as legal counsel for the district.
 
E.       Resolution Authorizing Superintendent/Business Manager to Sign Purchase Agreements for 2017
MN §123B.52, Subd. 2 permits the board to pass a resolution authorizing the Superintendent and the Business Manager to sign purchase orders and certain contracts. Otherwise, all orders would have to be signed by the Board Officers. It is recommended by administration that the following resolution be passed:
 
“The Board of Education for Independent School District #912 hereby authorizes the Superintendent of Schools and the Business Manager to sign contracts and purchase orders for goods and services contained within the board approved budget. Nevertheless, specific board authorization and compliance with bid requirements are required for transactions in amounts greater than the minimum amount for which bids are required.”
 
Discussion
Administration recommends adopting the Resolution Authorizing Superintendent/Business Manager to Sign Purchase Agreements for 2017.
A motion is in order to adopt the resolution Authorizing Superintendent/Business Manager to Sign Purchase Agreements for 2017.
 
F.       Designate First National Bank as Local Depository for School Funds and Minnesota School District Liquid Asset, MN Trust/PMA, and Wells Fargo as Secondary Depository.
 
Discussion
A motion is in order to designate First National Bank as the local depository for school funds and Minnesota School District Liquid Asset, MN Trust/PMA, and Wells Fargo as secondary depository.
 
G.     Authorize Transfer of Funds for 2017
Administration requests the approval of the following individuals to be given the authority to transfer funds as listed below:
1. Authority to transfer MSDLAF Plus Funds and MN Trust/PMA funds:
    Business Manager
    Bookkeeper
    Superintendent
 
2. Authority to transfer funds between local banks:
    Business Manager
    Bookkeeper
    Superintendent
    School Board Chair
    School Board Treasurer
    School Board Clerk
 
Discussion
Administration recommends approving the listed individuals be given the authority to transfer funds for 2017.
A motion is in order to approve the listed individuals be given the authority to transfer funds for 2017.
 
H.     Approval of Agenda Format/Consent Agenda for Board Meetings
Please review the agenda and the consent agenda format.
 
Discussion
A motion is in order to adopt the agenda and consent agenda format.
 
I.       Committee Assignments
The Board Chair has the right to assign committee members. The following are the present committees the board has established as standing committees. Please express your preferences to the Chair.

 
 

Committee Name			2016 Committee Members (lead is underlined)
a.	Building and Grounds		B. Baker, B. Rensenbrink, T. Quaintance, Superintendent
b.	Budget Committee		Committee of the Whole Board
c.	Negotiations Committee
i.		Teacher Negotiations		T. Quaintance, J. Larson, S. Ploeger, Superintendent
ii.		Clerical, District Office		T. Quaintance, A. Struffert, B. Baker, Superintendent
iii.		Paraeducators		T. Quaintance, A. Struffert, J. Day, Superintendent
iv.		Food Service		T. Quaintance, B. Rensenbrink, A. Struffert, Superintendent
v.		Custodial		T. Quaintance, B. Rensenbrink, B. Baker, Superintendent
vi.		Administration, Activity Director, Business Manager, Technology Coordinator, Computer Technician, Superintendent, Food Service Manager, Principals, Community Ed Director		T. Quaintance, S.Ploeger, J. Larson, Superintendent
d.	Transportation Committee (2)		T. Quaintance, B. Rensenbrink
e.	Superintendent Evaluation		J. Larson, T. Quaintance, S. Ploeger
f.	Policy Committee		A. Struffert, B. Baker, B. Rensenbrink, Superintendent
g.	Teacher Meet and Confer		B. Baker, J. Day
h.	Health Insurance Committee		S. Ploeger, B. Rensenbrink
i.	Teacher Development and Evaluation Committee		B. Rensenbrink, J. Day
Board Representatives / Agencies			2016 Representative
a.	Legislative Report		B. Baker
b.	MN State High School League		T. Quaintance
c.	ECMECC (Cable TV)		A. Struffert (alt. B. Rensenbrink), Superintendent
d.	Economic Development		B. Baker, Superintendent
e.	Community Education		J. Day, S. Ploeger
f.	Calendar Committee		T. Quaintance, B. Baker, S. Ploeger
g.	ALC Rep		A. Struffert, J. Day
h.	Wellness		J. Day, A. Struffert, M. Zens
i.	E Team/Safety/Drug Free		J. Larson, T. Quaintance
f.	Rum River Special Ed Co-op		B. Rensenbrink

 
 

Post	Committee Name			2017 Committee Members
	a.	Building and Grounds (3)
	b.	Finance Committee (3)
	c.	Negotiations Committee (3)
	i.		Teacher Negotiations
	ii.		Clerical and Dist. Office
	iii.		Paraeducators
	iv.		Food Service
	v.		Custodial
	vi.		Administration, Activity Director, Business Manager, Technology, Supt., Food Service Manager, Facility Manager, Principals, Community Ed Director
	d	Transportation Committee (2)
	e.	Superintendent Evaluation (3)
	f.	Policy Committee (3)
	g.	Teacher Meet and Confer (2)
	h.	Calendar Committee (3)
Not Posted	Rep. to Board / Agencies			2017 Representative
	a.	Legislative Report (1 and an alternative)
	b.	MN State High School League (1)
	c.	ECMECC (Cable TV) (2)
	d.	Economic Development (1)
	e.	Community Education (2)
	f.	Health Insurance Committee (2)
	g.	ALC Rep (2)
	h.	Wellness (2)
	i.	E Team/Safety/Drug Free (2)
	l.	Rum River Special Ed Co-op (1)
	k.	Teacher Development and Evaluation Committee (2)

 

 
 
J.      Schedule Regular Board Meeting Dates
You have established the third Monday of each month at 6:30 pm as your official meeting date and time. Here is a tentative meeting calendar.
 

Tues. Jan. 17, 2017	6:30 p.m.	Reorganizational & Regular meeting--HS Media Center
Tues. Feb. 21, 2017	6:30 p.m.	Regular meeting--HS Media Center Public Hearing re: budget reductions--HS Media Center
Mon. Mar. 20, 2017	6:30 p.m.	Regular meeting--HS Media Center Public Hearing re: Budget Reductions – HS Media Center
Mon. April 17, 2017	6:30 p.m.	Regular meeting--HS Media Center
Mon. May 15, 2017	6:30 p.m.	Regular meeting--HS Media Center
Mon. June 19, 2017	6:30 p.m.	Regular meeting--HS Media Center
Mon. July 17, 2017	6:30 p.m.	Regular meeting--HS Media Center
Mon. Aug. 21, 2017	6:30 p.m.	Regular meeting--HS Media Center
Mon. Sept. 18, 2017	6:30 p.m.	Regular meeting--HS Media Center
Mon. Oct. 16, 2017	6:30 p.m.	Regular meeting--HS Media Center
Mon. Nov. 20, 2017	6:30 p.m.	Regular meeting--HS Media Center
Mon. Dec. 18, 2017	6:30 p.m.	Regular meeting--HS Media Center

 Discussion

A motion is in order to set the regular board meeting dates for the
			(1st, 2nd, 3rd, 4th)		(Day)
of the month at
	(time, a.m./p.m.)

K.     Rescheduling of Board Meetings
If on the day of a Board Meeting school is canceled, released early or evening activities are canceled due to a situation beyond our control, such as bad weather, the Board Meeting will be postponed and held at the same time and location the following evening.
 
Discussion
A motion is in order to approve postponing Board Meetings scheduled on days that school is canceled, released early, or when evening activities are canceled to the next day at the same place and same time.
 
L.      Resolution Authorizing Use of Facsimile Signatures for 2017
The district is required to authorize the use of facsimile signatures for purposes of conducting financial affairs. The following resolution is recommended:
 
BE IT RESOLVED BY INDEPENDENT SCHOOL DISTRICT #912 as follows:
 
1. Pursuant to MS §47.41, the School Board of Independent School District #912 and the Chairperson, Clerk, and Treasurer thereof, who are authorized to sign checks, drafts, vouchers, or any others from public funds, hereby authorize the school district depository banks to honor any such instrument bearing facsimile signature of and to charge the same on the account on which drawn as fully as though the same bore the manually written signature of such officers.
 
2. Pursuant to MN §47.42, the School Board of Independent School District #912 approves the use of facsimile signatures and shall insure the depositors against the loss of any public funds withdrawn upon unauthorized use of such facsimile signature and the officers or other personnel shall not be personally liable for loss, if any, resulting from the use of any facsimile signature unless the loss occurs by reason of his/her own wrongful act.
 
3. The Clerk is hereby authorized and directed to furnish the school district depository with a copy of this resolution and the school district officers and said depositories are hereby authorized and directed to make the necessary arrangements for the use of facsimile signatures hereafter.
 
Discussion
Administration recommends adopting the Resolution Authorizing Use of Facsimile Signatures for 2017.
A motion is in order to adopt Resolution Authorizing Use of Facsimile Signatures for 2017.
 
M.    Resolution Authorizing Administration to Develop Specifications to Solicit Bids for 2017
MN §123B.52 states that prior to accepting bids on items in excess of statute limits the board shall advertise in designated newspaper. The following is a resolution which would authorize administration to develop specifications and solicit bids for board review of those items approved by the board in the budget.
 
“The Board of Education for Independent School District #912 hereby authorizes the administration to develop specifications and solicit bids on items which need, by statute limit, to be bid. This authorization is limited to items having been approved in the budget process. The board retains authority to review all bids and accept or reject any or all bids based on that review.”
 
Discussion
Administration recommends adopting the Resolution Authorizing Administration to Develop Specifications to Solicit Bids for 2017.
A motion is in order to adopt Resolution Authorizing Administration to Develop Specifications to Solicit Bids for 2017.
 
N.     Mileage Reimbursement Rate
IRS Mileage Reimbursement Rate has decreased to 53.5 cents per mile.
 
Discussion
Administration recommends following IRS calculated decrease in mileage reimbursement to 53.5 cents per mile.
A motion is in order to approve IRS calculated decrease of 53.5 cents per mile reimbursement.
 
 
VI. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED
A.     Approval of 2016-2017 Paraprofessional Contract (Enclosure)
 
Discussion
A motion is in order to approve the 2016-2017 Paraprofessional Contract.
 
 
VII.    MOTION TO ADJOURN MEETING
  
MILACA SCHOOL DISTRICT MISSION STATEMENT
 
To educate, empower, and engage all students to become caring and
responsible citizens who will succeed in an ever-changing world.  
MILACA SCHOOL DISTRICT VISION STATEMENT
 
Instilling pride and achieving excellence.  
MILACA SCHOOL DISTRICT BELIEF STATEMENT
 
We believe:

1. In high-quality education and innovative opportunities for all students.
2. In a strong partnership between students, staff, parents and community.
3. Students and staff deserve a safe, honest, positive, and supportive environment.
4. In college and career readiness.
5. All students can learn, although, at different rates and in different ways.
6. In providing the technology and flexible learning spaces necessary for a 21st century education.
7. Students should continue to have multiple opportunities to be actively involved.