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| INDEPENDENT SCHOOL DISTRICT #912 MILACA, MINNESOTA 56353 Monday, May 15, 2017 6:30 p.m. High School Media Center |
REGULAR BOARD MEETING
I. CALL TO ORDER REGULAR SCHOOL BOARD MEETING AND PLEDGE OF ALLEGIANCE – Chairperson, Jeff Larson
II. ROLL CALL - CLERK Those present: Those absent:
Voting Rotation: Bryan Rensenbrink, Todd Quaintance, Sarah Ploeger, Brandon Baker, Jeff Larson, Jere Day, Aimee Struffert
III. APPROVAL OF AGENDA
IV. PUBLIC FORUM
Open forum is a specific time set-aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.
Guidelines for the open forum:
- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.
- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.
- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.
- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study. If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.
- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum. Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information. This policy, in its entirety, can be found under Policies on the School District Web site.)
V. COMMITTEE REPORTS
- Building and Grounds Committee – April 19 (B. Baker)
- Building Sign
- Property at 13149 State Hwy 23, Milaca
- Abatement Bids
- Finance Committee – April 25
- Review FY 18 Capital Equipment Budget
- Review Quarterly Teachers on Call Report
- Topics for Future Discussion
- Teacher Negotiations – April 27 (S. Ploeger)
- Teacher Negotiations Discussion
- Teacher Negotiations – May 1 (S. Ploeger)
- Teacher Negotiations
- Committee of the Whole – May 1 (Jeff Larson)
- Policy Review
- Community Engagement Summary
VI. PRESENTATIONS
- P & I Grant Update: YLA & Lock-in – Amber Kent (Enclosure #1)
- ADSIS – Steve Voshell (Enclosure #2)
VII. APPROVAL OF THE CONSENT AGENDA
The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.
A. Approval of Minutes (See Enclosure #3 on the web site)
Minutes of the April 17, 2017 Regular & Closed Meeting
B. Approval of Bills (See Enclosure #4 on the web site) C. Approval of Wire Transfers Listed Below:
Transfers from MN Trust to First National Bank
4/13/17 $400,000.00
4/18/17 $500,000.00
4/28/17 $300,000.00
D. Personnel Items
1. New Positions
2. Change in Assignment or Replacement
a. Hire Damian Fish, Homebound Teacher (replacing Wendy Hakes-Anderson), 5 hours/week, $24/hour, for up to 5 weeks, effective April 20, 2017
b. Hire Jeremy Grant, Grade 7 & 8 Swim coach (replacing Joe Wenner), BA+20, Step 1, $1,800.59, effective August 14, 2017
c. Hire Corey Greninger, Head Grade 8 Football Coach (replacing Craig Talberg), BA+20, Step 15, $2,915.65, effective August 15, 2017
d. Hire Trisha Morris, Food Service (replacing Rebecca Moritz), 12.5 hours/week, $13.42/hour, effective April 27, 2017
e. Approve the Notice of Assignment for Trisha Morris, Food Server, not to exceed 14 hours/week, $13.42/hour, effective April 27, 2017
f. Hire Rachel Sichler, Summer Kids Town Level One Aide, 30-38 hours/week, $9.88/hour, effective June 1 – August 27, 2017
g. Hire Cathy Dullinger, Summer Kids Town Level One Aide, 30-38 hours/week, $10.00/hour, effective June 1 – August 21, 2017
h. Approve the Notice of Assignment for Cathy Dullinger, Summer Kids Town Level One Aide, not to exceed 30-38 hours/week, $10.00/hour, effective June 1 – August 21, 2017
i. Hire David Bauer, Cleaner – Class 1 (replacing Melvin Hartung) 40 hours/week, $11.00/hour, effective May 8, 2017
3. Resignations / Retirements / Seasonal Layoff / Termination:
a. Accept the resignation of Wendy Hakes-Anderson, Homebound Teacher, effective April 20, 2017
b. Accept the resignation of Corey Greninger, Assistant Grade 7 Football Coach, effective April 21, 2017
c. Accept the resignation of Tamara Gehling, Special Ed Teacher, effective June 1, 2017
d. Accept the resignation of Dylan Moorlag, JV Boys Basketball Coach, effective April 24, 2017
e. Accept the resignation of Jennifer Burroughs, National Honor Society Advisor, effective June 30, 2017
f. Accept the resignation of Clay Hoeck, Grade 9 Football Coach, effective May 2, 2017
4. Staff Leave Requests
a. Approve FMLA for Betsy Wall, ECSE Teacher, effective April 27 – May 9, 2017
E. Third Reading and Approval of Policies (See Enclosure #5 on the web site)
- Policy 601 – School District Curriculum and Instruction Goals
- Policy 604 – Instructional Curriculum
- Policy 613 – Graduation Requirements
F. Approve Contract with Cambridge-Isanti School District/Rum River Special Ed Co-op for Vended Meals (Enclosure #6)
G. Approval of the Agreement with Lakes and Pines Head Start Program for 2017 - 2018 (Enclosure #7)
We have had an agreement with Lakes & Pines for several years to provide integrated socialization experiences for the Head Start children.
H. Approve Seasonal Layoff of PERA Personnel (Enclosure #8)
This is a yearly layoff of non-licensed personnel over the summer.
VIII. PRINCIPALS/DIRECTORS/COORDINATORS REPORTS
1. High School Principal (See Enclosure #9 on the web site)
2. Elementary Principal (See Enclosure #10 on the web site)
3. Assistant Principal of Student Activities (See Enclosure #11 on the web site)
4. Community Education Director/Facilities Manager (See Enclosure #12 on the web site)
5. Business Manager Report (See Enclosure #13 on the web site)
1. Financial Picture of the District (Enclosure #14)
IX. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED
A. Approval of Treasurer’s Report (Enclosure #15)
Discussion
A motion is in order to approve the Treasurer’s Report.
B. Acknowledgement of Gifts/Donations
Therefore, the Business Manager recommends the following resolution:
Motion by ________ to approve the following resolution:
WHEREAS, School Board Policy #706 establishes guidelines for the acceptance of gifts/donations to the District; and
WHEREAS, Minnesota Statute 465.03 states the School Board may accept a gift, grant or devise of real or personal property only by the adoption of a resolution approved by two-thirds of its members; and
BE IT RESOLVED that the School Board of Independent School District No. 912 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
| Date | From | Site | Item/Nature of Donation/Gift | Value/Amount |
| 4/24/17 | Helen & Robert Sanford | Special Olympics | 7 day Wyoming vacation | $1,575.00 |
The motion for the adoption of the foregoing resolution was duly seconded by ________ and upon vote being taken thereon the following voted in favor there of:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
C. Approve the 2017-2018 Milk Bids
| Escalator Bid | |||||
| Kemps, Inc | Oak Grove | Schoeder / Grandy Dairy |
Dean Foods / Land O Lakes |
||
| Product | Unit | Bid | Bid | Bid | Bid |
| 1/2 Pint - 1% carton | ea. | 0.197 | N/A | N/A | N/A |
| 1/2 Pint Skim carton | ea. | 0.187 | |||
| 1/2 Pint - Chocolate Skim | ea. | 0.195 | |||
| 5 Lb Cottage Cheese | ea. | 7.17 |
Discussion
The Food Service Director recommends the escalator bid be awarded to Kemps, Inc.
A motion is in order to approve the Escalator bid with Kemps, Inc. for the 2017-2018school year.
D. Approve a $0.05 Increase in Meal Prices, Effective 2017-2018 School Year
The price increase will affect both breakfast and lunch prices. The adult meal price and price of a second student meal will be subject to change after MDE releases the minimum meal price requirement in July. Milk price will remain at .35.
| 2016-2017 | 2017-2018 | ||||
| Elementary | High School | Elementary | High School | ||
| Breakfast | $1.35 | $1.35 | $1.40 | $1.40 | |
| Lunch | $2.50 | $2.60 | $2.55 | $2.65 | |
Discussion
The recommendation to increase prices by .05 cents is to remain in compliance with the USDA requirements for paid lunch equity based on the Health Hunger Free Kids Act of 2010.
A motion is in order to approve increasing breakfast and lunch prices by $.05 effective at the start of the 2017-2018 school year.
E. Approval of the 2017-2018 Elementary Handbook (Enclosure #16 on the website)
Discussion
A motion is in order to approve the 2017-2018 Elementary Handbook.
F. Approval of the 2017-2018 High School Handbook (Enclosure #17 on the website)
Discussion
A motion is in order to approve the 2017-2018 High School Handbook.
G. Approve Continued Membership in the Minnesota High School League for 2017-18
Board Members, the WHY WE PLAY video can be viewed at: https://vimeo.com/128275166
Each year we approve this membership for the following year.
2017-2018 RESOLUTION FOR MEMBERSHIP IN THE
MINNESOTA STATE HIGH SCHOOL LEAGUE
RESOLVED, that the Governing Board of School District Number 912, County of Mille Lacs, State of Minnesota delegates the control, supervision and regulation of interscholastic athletic and fine arts events (referred to in MN Statutes, Section 128C.01) to the Minnesota State High School League, and so hereby certifies to the State Commissioner of Education as provided for by Minnesota Statutes.
FURTHER RESOLVED, that Milaca High School is authorized by this, the Governing Board of said school district to:
1. Renew its membership in the Minnesota State High School League; and
2. Participate in the approved interschool activities sponsored by said League and its various subdivisions.
FURTHER RESOLVED, that this Governing Board hereby adopts the Constitution, Bylaws, Rules and Regulations of said League and all amendments thereto as the same as are published in the latest edition of the League’s Official Handbook, on file at the office of the school district or as appears on the League’s website, as the minimum standards governing participation in said League-sponsored activities, and that the administration and responsibility for determining student eligibility and for the supervision of such activities are assigned to the official representatives identified by the Governing Board.
Signing the Resolution for Membership affirms that this Governing Board has reviewed the WHY WE PLAY training video which defines the purpose of education-based athletic and activity programs and will assist school communities in communicating a shared-common language as it relates to the value of these said programs.
Member schools must develop and publicize administrative procedures to address eligibility suspensions related to Code of Student Conduct violations for students participating in activity programs by member schools.
The above Resolution was adopted by the Governing Board of this school district and is recorded in the official minutes of said Board and hereby is certified to the State Commissioner of Education as provided for by law.
Discussion
A motion is in order to approve the 2017-2018 Resolution for Membership in the Minnesota State High School League.
H. Approve of the Compensatory Revenue Audit Findings (Enclosure)
Discussion
A motion is in order to approve the Compensatory Revenue Audit findings.
I. Approval of the FY18 Capital Equipment Budget (Enclosure #18)
Discussion
A motion is in order to approve the FY18 Capital Equipment Budget.
J. Approve the Agreement with The Morris Leatherman Company to Conduct a Facilities Survey, in the Amount of $13,000 (Enclosure #19)
Discussion
A motion is in order to approve the agreement with The Morris Leatherman Company to conduct a facilities survey, in the amount of $13,000.
K. Approval of the Addition of a Lead Intervention Teacher, $71,000 (Based on average teacher cost.)
Discussion
A motion is in order to approve the addition of a Lead Intervention Teacher, $71,000 (based on average teacher cost).
L. Approval of the Addition of Three ADSIS Teachers, $71,000/Each ($213,000 total. Based on average teacher cost.)
Discussion
A motion is in order to approve the addition of three ADSIS Teachers, $71,000/each ($213,000 total. Based on average teacher cost).
M. Approve Restoring Activity/Event Gate Fees for Visiting Teams, Generating $13,000
Gate fee survey results commentary by Superintendent Truebenbach.
Discussion
A motion is in order to approve restoring activity/event gate fees for visiting teams, generating $13,000.
N. Resolution Relating to the Termination and Nonrenewal of the Teaching Contract of Jeff Kiel a Probationary Teacher
Member __________________introduced the following resolution and moved its adoption:
RESOLUTION RELATING TO THE TERMINATION
AND NONRENEWAL OF THE TEACHING CONTRACT
OF JEFF KIEL A
PROBATIONARY TEACHER.
WHEREAS, Jeff Kiel is a probationary teacher in Independent School District No 912
BE IT RESOLVED, by the School Board of Independent School District No. 912, that pursuant to Minnesota Statutes 122A.40, Subdivision 5, that the teaching contract of Jeff Kiel, a probationary teacher in Independent School District No. 912, is hereby terminated at the close of the current 2016-2017 school year.
BE IT FURTHER RESOLVED that written notice be sent to said teacher regarding termination and non-renewal of his/her contract as provided by law, and that said notice shall be in substantially the following form:
NOTICE OF TERMINATION
AND NON-RENEWAL
Dear Mr. Kiel:
You are hereby notified that at a regular meeting of the School Board of Independent School District No. 912 held on May 15, 2017, a resolution was adopted by a majority roll call vote to terminate your contract effective at the end of the current school year and not to renew your contract for the 2017 - 2018 school year. Said action of the board is taken pursuant to M.S. 122A.40, Subd. 5.
You may officially request that the school board give its reasons for the non-renewal of your teaching contract. For your information, however, this action is taken because your Community Expert license will expire June 2017.
Yours very truly,
SCHOOL BOARD OF
INDEPENDENT SCHOOL DISTRICT NO. 912
_________________________________________
Clerk of the School Board
The motion for the adoption of the foregoing resolution was duly seconded by
___________________________________ and upon vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
O. Resolution Relating to the Termination and Nonrenewal of the Teaching Contract of Bryan Pederson a Probationary Teacher
Member __________________introduced the following resolution and moved its adoption:
RESOLUTION RELATING TO THE TERMINATION
AND NONRENEWAL OF THE TEACHING CONTRACT
OF BRYAN PEDERSON A
PROBATIONARY TEACHER.
WHEREAS, Bryan Pederson is a probationary teacher in Independent School District No 912
BE IT RESOLVED, by the School Board of Independent School District No. 912, that pursuant to Minnesota Statutes 122A.40, Subdivision 5, that the teaching contract of Bryan Pederson, a probationary teacher in Independent School District No. 912, is hereby terminated at the close of the current 2016-2017 school year.
BE IT FURTHER RESOLVED that written notice be sent to said teacher regarding termination and non-renewal of his/her contract as provided by law, and that said notice shall be in substantially the following form:
NOTICE OF TERMINATION
AND NON-RENEWAL
Dear Mr. Pederson:
You are hereby notified that at a regular meeting of the School Board of Independent School District No. 912 held on May 15, 2017, a resolution was adopted by a majority roll call vote to terminate your contract effective at the end of the current school year and not to renew your contract for the 2017 - 2018 school year. Said action of the board is taken pursuant to M.S. 122A.40, Subd. 5.
You may officially request that the school board give its reasons for the non-renewal of your teaching contract. For your information, however, this action is taken because your full-time limited license will expire June 2017.
Yours very truly,
SCHOOL BOARD OF
INDEPENDENT SCHOOL DISTRICT NO. 912
_________________________________________
Clerk of the School Board
The motion for the adoption of the foregoing resolution was duly seconded by
___________________________________ and upon vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
P. Approval of the 2017-2018 Joint Powers Agreement with Rum River Special Education Cooperative (Enclosure)
Discussion
A motion is in order to approve the 2017-2018 Joint Powers Agreement with Rum River Special Education Cooperative.
X. ITEMS OF INFORMATION AND/OR DISCUSSION ONLY
| A. Enrollment | ||||||||||
| 2015-2016 | Sept. 2015 | Oct. 2015 | Nov. 2015 | Dec. 2015 | Jan. 2016 | Feb. 2016 | March 2016 | April 2016 | May 2016 | June 2016 |
| EC | 27 | 68 | 70 | 68 | 71 | 75 | 77 | 81 | 79 | |
| K | 109 | 108 | 108 | 109 | 109 | 109 | 110 | 111 | 111 | |
| 1 | 143 | 143 | 144 | 146 | 145 | 144 | 145 | 143 | 143 | |
| 2 | 143 | 142 | 142 | 142 | 141 | 140 | 141 | 138 | 135 | |
| 3 | 149 | 149 | 149 | 153 | 153 | 152 | 152 | 148 | 148 | |
| 4 | 139 | 136 | 136 | 135 | 133 | 132 | 131 | 132 | 131 | |
| 5 | 165 | 164 | 163 | 163 | 162 | 161 | 161 | 161 | 161 | |
| 6 | 123 | 123 | 121 | 122 | 125 | 126 | 126 | 126 | 126 | |
| Sub Total K-6 | 971 | 965 | 963 | 970 | 968 | 964 | 966 | 959 | 955 | |
| 7 | 141 | 141 | 140 | 142 | 140 | 141 | 143 | 141 | 141 | |
| 8 | 140 | 140 | 139 | 139 | 142 | 141 | 140 | 142 | 143 | |
| 9 | 139 | 138 | 139 | 140 | 137 | 137 | 136 | 135 | 134 | |
| 10 | 142 | 139 | 137 | 136 | 138 | 136 | 136 | 136 | 137 | |
| 11 | 140 | 139 | 137 | 128 | 133 | 131 | 131 | 131 | 131 | |
| 12 | 130 | 129 | 127 | 125 | 125 | 123 | 124 | 124 | 123 | |
| Sub Total 7-12 | 832 | 826 | 819 | 810 | 815 | 809 | 810 | 809 | 809 | |
| TOTAL K-12 | 1803 | 1791 | 1782 | 1780 | 1783 | 1773 | 1776 | 1768 | 1764 | |
| Sept. 2015 | Oct. 2015 | Nov. 2015 | Dec. 2015 | Jan. 2016 | Feb. 2016 | March 2016 | April 2016 | May 2016 | June 2016 | |
| Home School Student’s (families) | 22 | 62 | 66 | 66 | 68 | 68 | 69 | 69 | 69 | |
| (students) | 48 | 146 | 140 | 140 | 143 | 142 | 145 | 144 | 144 | |
| Com Christian | 68 | 68 | 67 | 67 | 68 | 68 | 69 | 69 | 66 | |
| Pre K | 8 | 8 | 8 | 7 | 8 | 8 | 8 | 8 | 8 | |
| Faith Christian | 31 | 31 | 29 | 29 | 28 | 28 | 27 | 28 | 29 | |
| ALC Only | 20 | 28 | 25 | 31 | 35 | 35 | 42 | 46 | 32 | |
| ALC After School | 36 | 32 | 29 | 27 | 19 | 27 | 16 | 14 | 15 | |
| ALC/MHS | 4 | 6 | 6 | 5 | 5 | 6 | 5 | 7 | 5 | |
| ALC Part Time | 1 | 2 | 2 | 2 | 2 | 1 | 4 | 5 | 2 | |
| ALC total enroll. | 61 | 68 | 62 | 65 | 61 | 69 | 67 | 72 | 54 | |
| 2016-2017 | Sept. 2016 | Oct. 2016 | Nov. 2016 | Dec. 2016 | Jan. 2017 | Feb. 2017 | March 2017 | April 2017 | May 2017 | June 2017 |
| EC | 37 | 42 | 45 | 47 | 47 | 53 | 54 | 56 | 59 | |
| K | 129 | 129 | 126 | 127 | 127 | 126 | 126 | 125 | 124 | |
| 1 | 117 | 120 | 120 | 118 | 117 | 115 | 113 | 112 | 113 | |
| 2 | 149 | 146 | 144 | 144 | 146 | 149 | 147 | 145 | 143 | |
| 3 | 136 | 131 | 135 | 135 | 136 | 136 | 137 | 136 | 136 | |
| 4 | 145 | 147 | 148 | 146 | 143 | 146 | 146 | 145 | 145 | |
| 5 | 138 | 135 | 138 | 137 | 138 | 135 | 135 | 135 | 136 | |
| 6 | 158 | 160 | 160 | 160 | 158 | 156 | 155 | 155 | 155 | |
| Sub Total K-6 | 972 | 968 | 971 | 967 | 965 | 963 | 959 | 953 | 952 | |
| 7 | 130 | 129 | 128 | 129 | 129 | 129 | 128 | 127 | 128 | |
| 8 | 136 | 135 | 135 | 135 | 133 | 130 | 132 | 133 | 131 | |
| 9 | 147 | 149 | 147 | 148 | 148 | 148 | 147 | 146 | 148 | |
| 10 | 135 | 135 | 135 | 133 | 135 | 134 | 134 | 133 | 133 | |
| 11 | 139 | 136 | 136 | 134 | 133 | 133 | 135 | 134 | 135 | |
| 12 | 135 | 132 | 131 | 128 | 128 | 128 | 132 | 131 | 132 | |
| Sub Total 7-12 | 822 | 816 | 812 | 807 | 806 | 802 | 808 | 804 | 807 | |
| TOTAL K-12 | 1794 | 1784 | 1783 | 1774 | 1771 | 1765 | 1767 | 1757 | 1759 | |
| Sept. 2016 | Oct. 2016 | Nov. 2016 | Dec. 2016 | Jan. 2017 | Feb. 2017 | March 2017 | April 2017 | May 2017 | June 2017 | |
| Home School Student’s (families) | 11 | 60 | 64 | 66 | 68 | 69 | 70 | 70 | 70 | |
| (students) | 22 | 139 | 148 | 150 | 151 | 152 | 154 | 155 | 155 | |
| Com Christian | 61 | 60 | 60 | 65 | 65 | 64 | 64 | 64 | 64 | |
| Pre K | 9 | 9 | 9 | 9 | 9 | 9 | 9 | 9 | 9 | |
| Faith Christian | 32 | 31 | 31 | 30 | 29 | 29 | 29 | 29 | 28 | |
| ALC Only | 32 | 34 | 38 | 42 | 44 | 35 | 36 | 42 | 40 | |
| ALC After School | 40 | 24 | 25 | 27 | 27 | 22 | 29 | 25 | 21 | |
| ALC/MHS | 3 | 3 | 3 | 3 | 3 | 3 | 2 | 2 | 3 | |
| ALC Part Time | 0 | 1 | 0 | 1 | 1 | 1 | 1 | 1 | 0 | |
| ALC total enroll. | 75 | 62 | 66 | 73 | 75 | 61 | 68 | 70 | 64 | |
XI. SUPERINTENDENT AND BOARD MEMBER ITEMS
A. Superintendent Report (See Enclosure #20 on the web site)
B. Board Member Items
C. Student Activities (See Enclosure #21 on the web site)
XII. MOTION TO ADJOURN MEETING
MILACA SCHOOL DISTRICT MISSION STATEMENT
To educate, empower, and engage all students to become caring and
responsible citizens who will succeed in an ever-changing world.
MILACA SCHOOL DISTRICT VISION STATEMENT
Instilling pride and achieving excellence.
MILACA SCHOOL DISTRICT BELIEF STATEMENT
We believe:
1. In high-quality education and innovative opportunities for all students.
2. In a strong partnership between students, staff, parents and community.
3. Students and staff deserve a safe, honest, positive, and supportive environment.
4. In college and career readiness.
5. All students can learn, although, at different rates and in different ways.
6. In providing the technology and flexible learning spaces necessary for a 21st century education.
7. Students should continue to have multiple opportunities to be actively involved.
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