REGULAR BOARD MEETING

I.    CALL TO ORDER REGULAR SCHOOL BOARD MEETING AND PLEDGE OF ALLEGIANCE – Chairperson, Jeff Larson

II.            ROLL CALL - CLERK   Those present:                        Those absent:

Voting Rotation: Bryan Rensenbrink, Todd Quaintance, Sarah Ploeger, Brandon Baker, Jeff Larson, Jere Day, Aimee Struffert

III.            APPROVAL OF AGENDA

IV.            PUBLIC FORUM

Open forum is a specific time set aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.

Guidelines for the open forum:

- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.

- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.

- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.

- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study.  If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.

- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum.  Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information.  This policy, in its entirety, can be found under Policies on the School District Web site.)

V.            RUM RIVER COOPERATIVE PRESENTATION – Pauline Bangma

VI.            COMMITTEE REPORTS

1. Committee of the Whole, February 8

2. Calendar Committee, February 10

3. Building and Grounds Committee, February 16

VII.            APPROVAL OF THE CONSENT AGENDA

The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action.  At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.

A.   Approval of Minutes (See Enclosure #1 on the web site)

Minutes of the Reorganizational and Regular January 19, 2016 Meeting

B.   Approval of Bills (See Enclosure #2 on the web site)

- Checks
- Wires

C.   Approval of Wire Transfers Listed Below:

MN Trust transfers to Checking:

1/14/16      $622,000

1/29/16      $844,000

Liquid Asset Transfers to Checking:

1/28/16      $300,000

Liquid Asst Transfers to MN Trust:

1/22/16      $450,000

D.   Personnel Items

1. New Positions

a. Hire Aimee Peterson, 7^th Grade Girls Basketball Coach, BA+20, Step 3, $1,409, effective January 19, 2016

2. Change in Assignment or Replacement

a. Hire Rosemary Ash, Long Term Substitute for Jackie Barland, BA, Step 1, 1.0 FTE, $13,592.98, effective February 21, 2016

b. Hire Nikki Hartung, 2016 Summer Swim Lesson Programming, 3 sessions of private lessons at $350/session, 2 sessions of regular lessons at $675/session, effective Summer 2016

c. Hire Patricia Buck, Food Server (replacing Tina Schmidt), 11:15 a.m. – 1:30 p.m., 11.25 hours/week, effective January 29, 2016

d. Approve the Notice of Assignment for Patricia Buck, Food Server, $11.65/hour, not to exceed 14 hours/week, effective January 29, 2016

e. Hire Amanda Hoffman, Paraprofessional (replacing Catherine Anderson), 8:15 a.m. – 3:00 p.m., 31.25 hours/week, effective February 1, 2016

f. Change in hours for Susan Murschel (replacing Melissa Dmytrochenko), Paraprofessional, Title 1 Paraprofessional, 8:30 a.m. – 2:45 p.m., 29.75 hours/week (was previously 20 hours/week), $12.00/hour, effective February 8, 2016

g. Hire Jamie Lange, ALC Secretary (replacing Amber Hagle), 8:30 a.m. – 12:30 p.m., 16 hours/week, $15.08/hour, effective February 8, 2016

3. Resignations / Retirements / Seasonal Layoff / Termination:

a. Accept the resignation of Melissa Dmytrochenko, Paraprofessional, effective January 18, 2016

b. Approve the retirement of Kris Marxhausen, Elementary Teacher, effective May 31, 2016. Thank you Kris, for 30 years of service to Milaca Schools!

c. Accept the resignation of Amber Hagle, ALC Secretary, effective January 21, 2016

 d. Approve the retirement of Randy Johnson, Science Teacher, effective May 31, 2016. Thank you Randy, for 42 years of service to Milaca Schools!
 

4. Staff Leave Requests

a. Approve maternity leave for Laura Braun, Special Education Teacher, effective approximately May 2 through the end of the 2015-16 school year

E.   Approve the Overnight Trip Request for Varsity Baseball to Travel to Ely, May 20-21, 2016

There will be 12-15 varsity baseball players and 3 chaperones, including 2 teachers, on this trip. They will miss 4 hours of school. Their fundraising goal of $750 would cover the cost of lodging and meals. The out of pocket cost for students will be $25.

Discussion

A motion is in order to approve the consent agenda.

VIII.            PRINCIPALS/DIRECTORS/COORDINATORS REPORT

1. High School Principal

1. SCTCC Visit – CMMA

2. ECMNLA

2. Elementary Principal

1.  Depths of Knowledge – with Amy Notch

3. Activities Director

1.

4. Community Education Director

1. Robotics

2. Archery Tournament

5. Director of Student Achievement

1.  Depths of Knowledge – with Steve Voshell

6. Business Manager Report

1. Financial Picture of the District (Enclosure #3)

IX. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED

A.   Approval of Treasurer’s Report (Enclosure #4)

Discussion

A motion is in order to approve the Treasurer’s Report.

B.   Acknowledgement of Gifts/Donations

Therefore, the Business Manager recommends the following resolution:

WHEREAS, School Board Policy #706 establishes guidelines for the acceptance of gifts/donations to the District; and

WHEREAS, Minnesota Statute 465.03 states the School Board may accept a gift, grant or devise of real or personal property only by the adoption of a resolution approved by two-thirds of its members; and

BE IT RESOLVED that the School Board of Independent School District No. 912 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).

C.      Designation of a MSHSL Member School’s Designated School Representative and Designated School Board Representative

The MSHSL Constitution requires that “…each member school shall designate two (2) representatives who are authorized to vote for the member school…” “One of the designated representatives shall be a member of the school’s governing board and the other shall be an administrator or full time faculty member of the member school.”

Discussion

A motion is in order to designate Todd Quaintance, School Board Member, and Tim Truebenbach, Superintendent, as the MSHSL Representatives.

D.      Approve Creating a Kitchen Manager Position

Discussion

A motion is in order to create a Kitchen Manager Position.

E.      Approve the Overnight Trip Request for the Tenth Grade Washington D.C. Trip, March 31 – April 3, 2016

There will be 15 tenth graders and 1 teacher chaperone going to Washington, D.C. to learn about our nations government and capital. They will miss 2 days of school. The cost to the district is $240 for the teacher sub. The out of pocket cost for each student is approximately $1,700-$1,750.
 

Discussion

A motion is in order to approve the overnight trip request for the tenth grade Washington, D.C. Trip, March 31 – April 3, 2016.

F.      Approve the Overnight Trip Request for the Drama Students to Travel to London and Scotland, August 2017

There will be 10-15 drama students between the grades 9-12 and one teacher chaperone traveling to London and Scotland to perform at the Edinburgh Fringe Festival for two weeks in August 2017. They will fundraise $40,000 for the trip, which will then be paid out of the Student Activity Fund. The out of pocket cost for each student is approximately $3,200.
 

Discussion

A motion is in order to approve the overnight trip request for the drama students to travel to Scotland, August 2017.

X.            ITEMS OF INFORMATION AND/OR DISCUSSION ONLY

XI.            SUPERINTENDENT AND BOARD MEMBER ITEMS

A.   Superintendent Report

1. Business Expo – March 19

2. School Board Recognition Week – February 15-19, 2016

3. Other

B.   Board Member Items

C.   Student Activities (See Enclosure #5 on the web site)

XII.            MOTION TO ADJOURN MEETING

MILACA SCHOOL DISTRICT MISSION STATEMENT

Improving learning through accountability and engagement.

MILACA SCHOOL BOARD PRIORITIES

1. Accountable to our stakeholders.

2. Improving learning for all students and stakeholders.

3. Engaging all student and community members equally.

Our stakeholders include students, parents, teachers, employees,
community residents, taxpayers, business partners and vendors.