REGULAR BOARD MEETING

I.    CALL TO ORDER REGULAR SCHOOL BOARD MEETING AND PLEDGE OF ALLEGIANCE – Chairperson, Jeff Larson

II.            ROLL CALL - CLERK   Those present:                        Those absent:

Voting Rotation: Todd Quaintance, Sarah Ploeger, Brandon Baker, Jeff Larson, Jere Day, Aimee Struffert, Bryan Rensenbrink

III.            APPROVAL OF AGENDA

IV.            PUBLIC FORUM

Open forum is a specific time set aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.

Guidelines for the open forum:

- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.

- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.

- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.

- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study.  If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.

- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum.  Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information.  This policy, in its entirety, can be found under Policies on the School District Web site.)

V.            PRESENTATIONS

1. Steve Hammero – ALC

2. Robyn Vosberg-Torgerson – Revised Budget (See Enclosure #1 on the web site)

VI.            COMMITTEE REPORTS

1. Meet and Confer – February 17

2. Calendar Committee – February 19

3. Superintendent Evaluation Committee – February 29

4. Buildings and Grounds Committee - March 1, 8, 15

5. Committee of the Whole – March 7

VII.            APPROVAL OF THE CONSENT AGENDA

The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action.  At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.

A.   Approval of Minutes (See Enclosure #2 on the web site)

Minutes of the Regular February 16, 2016 Meeting

B.   Approval of Bills (See Enclosure #3 on the web site)
       - Checks
       - Wires

C.   Approval of Wire Transfers Listed Below:

Liquid Assets to PMA:

2/1/16      $100,000

2/2/16      $165,337.50

PMA to First National:

2/26/16      $550,000

D.   Personnel Items

1. New Positions

2. Change in Assignment or Replacement

a. Hire Renelle Schroeder, Paraprofessional (replacing Sue Murschel), 8:30 a.m. – 12:30 p.m., 20 hours/week, $10.70/hour, effective February 24, 2016

b. Revision to the Long Term Sub Contract for Rosemary Ash (replacing Jackie Barland), BA, Step 1, $11,832.74, effective February 18 – May 12, 2016 (was February 21 - May 31, 2016)

c. Correction to the hire of Derek Miller, Head Boys Basketball Coach (replacing Dustin Naumann), BA+20, Step 3, $4,360 (previously approved at $4,169 on September 21, 2015), effective November 9, 2015

d. Hire Becca Johnson, WSI $9.95/hour, Lifeguard $8.20/hour, hours vary, effective June 1 – August 26, 2016

e. Hire Kayla Santema, WSI $9.75/hour, Lifeguard $8.00/hour, hours vary, effective March 1, 2016

f. Hire Even Bartlett, Jr. High Golf Coach (replacing Kari Erickson), BA+20, Step 1, $1,723, effective March 29, 2016

g. Hire Aaron Samuel, Varsity Assistant Track Coach – shared with Aimee Peterson (replacing Wendy Hakes Anderson and Adam Isakson), BA+20, Step 2, $1,340, effective March 14, 2016

h. Hire Aimee Peterson, Varsity Assistant Track Coach – shared with Aaron Samuel (replacing Wendy Hakes Anderson and Adam Isakson), BA+20, Step 3, $1,387, effective March 14, 2016

i. Hire Tyler Haugen, Assistant Speech Coach (replacing Cory Pedersen), BA+20, Step 1, $1,915, effective January 11, 2016

j. Hire Matt Follmuth, Junior High Baseball Coach (replacing Kurt Kragt), BA+20, Step 11, $2,250, effective March 29, 2016

k. Hire Wendy Anderson, Head Jr. High Track Coach (replacing Karen Beckman for 1-year leave), BA+20, Step 8, $2,087, effective March 14, 2016

l. Hire Karlee Crain, Assistant Jr. High Track Coach (replacing Aaron Samuel), BA+20, Step 1, $1,149, effective March 14, 2016

3. Resignations / Retirements / Seasonal Layoff / Termination:

a. Accept the resignation of Joel Warner (JV Football Coach, effective December 18, 2015

b. Accept the resignation of MaryJo Gerads, Food Service, effective March 29, 2016

c. Accept the resignation of Jerry Palmquist, Custodian, effective March 25, 2016

d. Accept the resignation of Cory Pedersen Assistant Speech Coach, effective January 29, 2016

e. Accept the resignation of Kurt Kragt, 7^th Grade Baseball Coach, effective March 15, 2016

 f. Terminate Jennie Hippie, Paraprofessional (probationary), effective March 15, 2016

   g. Accept the resignation of Derek Miller, Grade 9 Football Coach, effective March 15, 2016

4. Staff Leave Requests

E.   Approve the Overnight Trip Request for Girls Golf to Paynesville, April 22-24, 2016

There will be seven Grade 9-12 girls and one chaperone on this trip. They will travel to Paynesville to play at Koronis Hills golf course and will not miss any schools days. They hope to fundraise $1000 for this trip. One thousand dollars will be paid out of their student activity fund and there will not an out-of-pocket cost for the students.

F.      Approve the Overnight Trip Request for FFA to Compete at the State FFA Competition,
April 24-26, 2016

There will be twenty-five FFA students and two chaperones on this trip. They will travel to University of Minnesota to compete at the State FFA competition. Students will miss 1-2 school days. The cost of the trip is $1,766, which will be paid through their student activity fund. Students are expected to pay for their meals and activity fee.

Discussion

A motion is in order to approve the consent agenda.

VIII.            PRINCIPALS/DIRECTORS/COORDINATORS REPORT

1. High School Principal (See Enclosure #4 on the web site)

2. Elementary Principal (See Enclosure #5 on the web site)

3. Activities Director (See Enclosure #6 on the web site)

4. Community Education Director (See Enclosure #7 on the web site)

5. Director of Student Achievement (See Enclosure #8 on the web site)

6. Business Manager Report ( See Enclosure #9 on the web site)

1. Financial Picture of the District (Enclosure #10)

IX. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED

A.   Approval of Treasurer’s Report (Enclosure #11)

Discussion

A motion is in order to approve the Treasurer’s Report.

B.   Acknowledgement of Gifts/Donations

Therefore, the Business Manager recommends the following resolution:

WHEREAS, School Board Policy #706 establishes guidelines for the acceptance of gifts/donations to the District; and

WHEREAS, Minnesota Statute 465.03 states the School Board may accept a gift, grant or devise of real or personal property only by the adoption of a resolution approved by two-thirds of its members; and

BE IT RESOLVED that the School Board of Independent School District No. 912 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).

C.   Approval of the 2016-2017 Calendar (Enclosure #12)

Discussion

A motion is in order to approve the 2016-2017 calendar.

D.   Approve the Revised 2015-2016 Budget (Enclosure #13)

Discussion

A motion is in order to approve the revised 2015-2016 budget.

F.   Approve the 2017 Capital Equipment Budget (Enclosure #14)

Discussion

A motion is in order to approve the 2017 capital equipment budget.

G.   Approve the 2017 Budget Assumptions (Enclosure #15)

Discussion

A motion is in order to approve the 2017 budget assumptions.

H.   Approve the Letter of Agreement with MSBA for Strategic Planning (Enclosure #16)

Discussion

A motion is in order to approve the Letter of Agreement with MSBA for Strategic Planning.

X.            ITEMS OF INFORMATION AND/OR DISCUSSION ONLY

XI.            SUPERINTENDENT AND BOARD MEMBER ITEMS

A.   Superintendent Report (See Enclosure #17 on the web site)

1. Committee of the Whole & Closed Meeting Re: Negotiations Discussion – April 13

2. Strategic Plan Timeline (See Enclosure #18 on the web site)

B.   Board Member Items

1. Superintendent Contract Update – Todd Quaintance

2. Community Education Advisory Council – March 17

C.   Student Activities (See Enclosure #19 on the web site)

XII.            MOTION TO ADJOURN MEETING

MILACA SCHOOL DISTRICT MISSION STATEMENT

Improving learning through accountability and engagement.

MILACA SCHOOL BOARD PRIORITIES

1. Accountable to our stakeholders.

2. Improving learning for all students and stakeholders.

3. Engaging all student and community members equally.

Our stakeholders include students, parents, teachers, employees,
community residents, taxpayers, business partners and vendors.