REGULAR BOARD MEETING

I.    CALL TO ORDER REGULAR SCHOOL BOARD MEETING AND PLEDGE OF ALLEGIANCE – Chairperson, Jeff Larson

II.            ROLL CALL - CLERK   Those present:                        Those absent:

Voting Rotation: Brandon Baker, Jeff Larson, Jere Day, Aimee Struffert, Bryan Rensenbrink, Todd Quaintance, Sarah Ploeger

III.            APPROVAL OF AGENDA

IV.            PUBLIC FORUM

Open forum is a specific time set aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.

Guidelines for the open forum:

- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.

- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.

- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.

- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study.  If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.

- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum.  Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information.  This policy, in its entirety, can be found under Policies on the School District Web site.)

V.            PRESENTATIONS

1. Randy Johnson and Megan Vetter - Cognitive Coaching

2. Jeff Meyer – RTI Behavior Program Presentation (See Enclosure #1 on the web site)

3. Nexus Solutions Comprehensive Long Range Facilities Plan Presentation

VI.            COMMITTEE REPORTS

1. Building and Grounds Committee – April 12

2. Committee of the Whole – April 14

VII.            APPROVAL OF THE CONSENT AGENDA

The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action.  At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.

A.   Approval of Minutes (See Enclosure #2 on the web site)

Minutes of the Regular March 21, 2016 Meeting and the Special April 11, 2016 Meeting

B.   Approval of Bills (See Enclosure #3 on the web site)

- Checks
- Wires

C.   Approval of Wire Transfers Listed Below:

PMA to First National

3/14/16      $490,000.00

3/16/16      $110,000.00

3/29/16      $855,000.00

D.   Personnel Items

1. New Positions

a. Hire Tamara Gehling, Homebound Instruction, 3 hours total, $24.00/hour, effective April 7 – 11, 2016

b. Hire Sue Rogers, Homebound Instruction, 6 hours total, $24.00/hour, effective April 7 – 11, 2016

c. Hire Laura Braun, Homebound Instruction, 3 hours total, $24.00/hour, effective April 7 – 11, 2016

d. Hire Anna Black-Asmus, Homebound Instruction, 6 hours/week, $24.00/hour, effective April 5 – May 26, 2016

e. Hire Leigh Vivant, Cook Manager, 6:15 a.m. – 1:45 p.m., Monday - Friday, 37.5 hours/week, $20.00/hour, effective April 18, 2016

f. Hire Damian Fish, Homebound Instruction, 6 hours/week, $24.00/hour, effective April 14 – May 26, 2016
 

2. Change in Assignment or Replacement

a. Change in hours for Mean Sjodin, Paraprofessional, 20.25 hours/week (was 26.75 hours/week), Mon, Wed., & Fri. 7:45 a.m. – 3:00 p.m., $10.70/hour (resigning from Tuesday/Thursday hours), effective April 11, 2016

b. Change in hours for Candice Nelson (replacing Mary Jo Gerads), Food Service, 8:30 a.m. – 1:30 p.m., Monday – Friday, 25 hours/week (was 13.75 hours/week), $15.14/hour, effective March 30, 2016

c. Change in hours for Tina Schmidt (replacing Candice Nelson), 11:00 a.m. to 1:45 p.m., Monday – Friday, 13.75 hours/week (was 11.25 hours/week), $11.65/hour, effective April 11, 2016

d. Change in hours for Conni Freudenberg (replacing Leigh Vivant), Food Service, 7:00 a.m. – 1:45 p.m., Monday – Friday, 33.75 hours/week (was 36.25 hours/week), $15.96/hour, effective April 8, 2016

e. Hire Oren Printy, Lifeguard (Open Swim/Swim Lessons), $8.00/hour, hours vary, June 1, 2016 - June 1, 2017
 

3. Resignations / Retirements / Seasonal Layoff / Termination:

a. Accept the resignation of Tiffany Ryan, Elementary Teacher, effective at the end of the 2015-16 School Year

b. Approve the retirement of Deb Vannurden-Otten, Elementary Teacher, effective May 31, 2016. Thank you Deb for 37 years of service to Milaca Public Schools!

c. Accept the resignation of Andrea Swenson, ECFE Teacher, from the Tuesday/Thursday class sessions (15 hours/week), effective May 31, 2016. She will continue to work her other assignments.

d. Approve the retirement of Jean Johnson, Child Nutrition Clerk, effective June 3, 2016. Thank you Jean for 21 years of service at Milaca Public Schools!

4. Staff Leave Requests

a. Approve maternity leave for Cassandra Smith, Elementary Teacher, effective August 4 – October 7, 2016

b. Approve FMLA leave for Brenda Rueckert, Paraprofessional, effective intermittently March 31 – May 31, 2016

c. Approve maternity leave for Michelle Stupar, Social Worker, effective approximately August 17 through October 25, 2016

E.         Name Steve Voshell as LEA Representative 2016-2017 in Filling Application Under Public Law 107-110

F.         Approval of Policy 515 Public Notice (Directory Information) and Policy 520 Public Notice (Student Surveys) for 2016-2017 (Enclosure #4a & 4b on website)

These are annual approvals. They will be published in the newspaper and placed in the handbooks

G.         Approval of the Renewal of the Joint Agreement with Community Christian School for Catering Services (Enclosure #5 on website)

 H.         Approve the 2016-2018 Assistant Principal of Student Activities Hiring of Benjamin Kvidt

 

Discussion

A motion is in order to approve the consent agenda.

VIII.            PRINCIPALS/DIRECTORS/COORDINATORS REPORT

1. High School Principal (See Enclosure #6 on the web site)

2. Elementary Principal (See Enclosure #7 on the web site)

3. Activities Director (See Enclosure #8 on the web site)

4. Community Education Director (See Enclosure #9 on the web site)

5. Director of Student Achievement (See Enclosure #10 on the web site)

6. Business Manager Report (See Enclosure #11 on the web site)

1. Financial Picture of the District (Enclosure #12)

IX. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED

A.   Approval of Treasurer’s Report (Enclosure #13)

Discussion

A motion is in order to approve the Treasurer’s Report.

B.   Acknowledgement of Gifts/Donations

Therefore, the Business Manager recommends the following resolution:

WHEREAS, School Board Policy #706 establishes guidelines for the acceptance of gifts/donations to the District; and

WHEREAS, Minnesota Statute 465.03 states the School Board may accept a gift, grant or devise of real or personal property only by the adoption of a resolution approved by two-thirds of its members; and

BE IT RESOLVED that the School Board of Independent School District No. 912 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).

C.      Resolution Relating to the Termination and Nonrenewal of the Teaching Contract of Lauralee Booker a Probationary Teacher

      Member __________________introduced the following resolution and moved its adoption:

RESOLUTION RELATING TO THE TERMINATION
AND NONRENEWAL OF THE TEACHING CONTRACT
OF LAURALEE BOOKER A
PROBATIONARY TEACHER.

      WHEREAS, Lauralee Booker is a probationary teacher in Independent School District No 912

      BE IT RESOLVED, by the School Board of Independent School District No. 912, that pursuant to Minnesota Statutes 122A.40, Subdivision 5, that the teaching contract of Lauralee Booker, a probationary teacher in Independent School District No. 912, is hereby terminated at the close of the current 2015 – 2016 school year.

      BE IT FURTHER RESOLVED that written notice be sent to said teacher regarding termination and non-renewal of his/her contract as provided by law, and that said notice shall be in substantially the following form:

NOTICE OF TERMINATION
AND NON-RENEWAL

 Dear Ms. Booker

       You are hereby notified that at a regular meeting of the School Board of Independent School District No. 912 held on April 18, 2016, a resolution was adopted by a majority roll call vote to terminate your contract effective at the end of the current school year and not to renew your contract for the 2016 - 2017 school year. Said action of the board is taken pursuant to M.S. 122A.40, Subd. 5.

       You may officially request that the school board give its reasons for the non-renewal of your teaching contract.  For your information, however, this action is taken because your contract was a one-year contract to cover a leave of absence.

                         Yours very truly,

                         SCHOOL BOARD OF
                        INDEPENDENT SCHOOL DISTRICT NO. 912

                        Clerk of the School Board

       The motion for the adoption of the foregoing resolution was duly seconded by ___________ and upon vote being taken thereon, the following voted in favor thereof:

 and the following voted against the same:

 whereupon said resolution was declared duly passed and adopted.

D.      Resolution Relating to the Termination and Nonrenewal of the Teaching Contract of KarLee Crain a Probationary Teacher

       Member __________________introduced the following resolution and moved its adoption:

RESOLUTION RELATING TO THE TERMINATION
AND NONRENEWAL OF THE TEACHING CONTRACT
OF KARLEE CRAIN A
PROBATIONARY TEACHER.

      WHEREAS, KarLee Crain is a probationary teacher in Independent School District No 912

       BE IT RESOLVED, by the School Board of Independent School District No. 912, that pursuant to Minnesota Statutes 122A.40, Subdivision 5, that the teaching contract of KarLee Crain, a probationary teacher in Independent School District No. 912, is hereby terminated at the close of the current 2015 – 2016 school year.

       BE IT FURTHER RESOLVED that written notice be sent to said teacher regarding termination and non-renewal of his/her contract as provided by law, and that said notice shall be in substantially the following form:

 NOTICE OF TERMINATION
AND NON-RENEWAL

 Dear Ms. Crain

       You are hereby notified that at a regular meeting of the School Board of Independent School District No. 912 held on April 18, 2016, a resolution was adopted by a majority roll call vote to terminate your contract effective at the end of the current school year and not to renew your contract for the 2016 - 2017 school year. Said action of the board is taken pursuant to M.S. 122A.40, Subd. 5.

       You may officially request that the school board give its reasons for the non-renewal of your teaching contract.  For your information, however, this action is taken because your license variance is expiring.

                         Yours very truly,

                        SCHOOL BOARD OF
                        INDEPENDENT SCHOOL DISTRICT NO. 912

                        _________________________________________

                        Clerk of the School Board

 and the following voted against the same:

 whereupon said resolution was declared duly passed and adopted.

X.            ITEMS OF INFORMATION AND/OR DISCUSSION ONLY

B.   Change in School Readiness Support Staff

XI.            SUPERINTENDENT AND BOARD MEMBER ITEMS

A.   Superintendent Report (See Enclosure #14 on the web site)

   1.Strategic Planning Timeline (See Enclosure #15 on the web site)

2. From Around the District

B.   Board Member Items

C.   Student Activities (See Enclosure #16 on the web site)

XII.            MOTION TO ADJOURN MEETING

MILACA SCHOOL DISTRICT MISSION STATEMENT

Improving learning through accountability and engagement.

MILACA SCHOOL BOARD PRIORITIES

1. Accountable to our stakeholders.

2. Improving learning for all students and stakeholders.

3. Engaging all student and community members equally.

Our stakeholders include students, parents, teachers, employees,
community residents, taxpayers, business partners and vendors.