REGULAR BOARD MEETING

I.    CALL TO ORDER REGULAR SCHOOL BOARD MEETING AND PLEDGE OF ALLEGIANCE – Chairperson, Jeff Larson

II.            ROLL CALL - CLERK   Those present:                        Those absent:

Voting Rotation: Sarah Ploeger, Brandon Baker, Jeff Larson, Jere Day, Aimee Struffert, Bryan Rensenbrink, Todd Quaintance

III.            APPROVAL OF AGENDA

IV.            PUBLIC FORUM

Open forum is a specific time set aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.

Guidelines for the open forum:

- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.

- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.

- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.

- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study.  If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.

- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum.  Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information.  This policy, in its entirety, can be found under Policies on the School District Web site.)

V.            PRESENTATIONS

VI.            COMMITTEE REPORTS

1. District Office Negotiations Committee: June 22

2. Administrative Negotiations Committee: June 23

3. Policy Committee: June 28

4. Paraprofessional Negotiations Committee: July 13

5. Food Service Negotiations Committee: July 13

VII.            APPROVAL OF THE CONSENT AGENDA

The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action.  At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.

A.   Approval of Minutes (See Enclosure #1 on the web site)

Minutes of the June 20, 2016 Regular Meeting

B.   Approval of Bills (See Enclosure #2 on the web site)

- Checks
- Wires

C.   Approval of Wire Transfers Listed Below:

PMA Transfers to First National Bank

 6/14/16 $830,000.00

6/23/16 $240,000.00

6/29/16 $540,000.00

D.   Personnel Items

1. New Positions

2. Change in Assignment or Replacement

a. Revision to the hire of Leah Hjort, Summer School ESY Para, 7:45 a.m. – 12:15 p.m., 4.5 hours/day (previously approved at 5.25 hours/day), 90 hours total (previously approved for 105 hours total), $10.70/hour, effective June 13–16, 20–23, July 11-14, 18-21, August 1-4

b. Hire Nikki Pierotti, School Readiness Paraprofessional, 7:45 a.m. – 3:15 p.m., 35 hours/week, $10.70/hour, effective August 29, 2016

c. Hire Shannon Sailor, School Readiness Paraprofessional, 7:45 a.m. – 3:15 p.m., 35 hours/week, $10.70/hour, effective August 29, 2016

d. Hire Hope Schendel, School Readiness Paraprofessional, 7:45 a.m. – 3:15 p.m., 35 hours/week, $10.70/hour, effective August 29, 2016

e. Hire Julie Herges, School Readiness Paraprofessional, 7:45 a.m. – 11:15 a.m., 10.5 hours/week, $10.70/hour, effective August 29, 2016

f. Hire Elizabeth Wojciechoski, Title 1 Paraprofessional (replacing Megan Prince), 8:15 a.m. – 12:00 p.m., 18.75 hours/week, $10.70/hour, effective August 29, 2016

g. Hire Cathy Dullinger, Kids Town Sp Ed Paraprofessional, $15.45/hour, hours and days vary, effective June 23 – August 24

h. Hire Linda Mickelson, Summer School ESY Paraprofessional, $15.80/hour, 7:45 a.m. – 1:00 p.m., 5.25 hours/day, 63 hours total, $15.80/hour, effective, July 11-14, 18-21, August 1-4

i. Hire Teresa Nelson, Summer School ECSE 4 Paraprofessional, 7:45 a.m. – 1:00 p.m., 5.25 hours total, $15.45/hour, effective June 13, 2016 (one day)

j. Hire Teresa Nelson, Summer School ECSE 4 Paraprofessional, 7:15 a.m. – 1:00 p.m., 5.75 hours/day, 109.25 hours total, $15.45/hour, effective June 14-16, 20-23, July 11-14, 18-21, August 1-4

k. Hire Leigh Vivant, Summer School Food Service, 6:45 a.m. – 1:00 p.m., 25 hours/week, $20.00/hour, days and hours vary, effective June 13, 2016

l. Hire Kathleen Engbloom, Summer School Food Service, 10:00 a.m. – 1:00 p.m., 12 hours/week, $16.60/hour, days and hours vary, effective June 20, 2016

m. Hire Conni Freudenberg, Summer School Food Service, 10:00 a.m. – 1:00 p.m., 12 hours/week, $15.96/hour, days and hours vary, effective June 13, 2016

n. Correction to the hire of Emily Orton, ECSE Teacher, BA+10, Step 2, $38,605, effective August 23, 2016 (previously approved as August 25, 2016)

o. Hire Eric Tye, Special Education Teacher, MA, Step 10, 1.0 FTE, $56,139, effective August 23, 2016. Contingent upon receiving official college transcripts.

p. Hire Andrea Dahlen, Paraprofessional (replacing Nicki Pierotti), 7:45 a.m. – 10:45 p.m., 9 hours/week, $10.70/hour, effective August 29, 2016

q. Hire Lisa Greninger, Paraprofessional (replacing Patty Cronin), 7:45 a.m. – 3:00 p.m., 33.75 hours/week, $10.70/hour, effective August 29, 2016

r. Hire Elizabeth Christman, Paraprofessional, 7:45 – 10:45 a.m., 15 hours/week, $10.70/hour, effective August 29, 2016

   s. Hire Eric Tye, Assistant JV Football Coach (replacing Joel Warner), , BA+20, Step 6, 6.5%, $2,966.93

3. Resignations / Retirements / Seasonal Layoff / Termination:

a. Accept the resignation of Colleen Barland, HS Summer Targeted Services Paraprofessional to accept the Elementary Summer School ESY Paraprofessional position, effective June 21, 2016

b. Accept the resignation of Nikki Pierotti, as Paraprofessional (27.5 hours/week) to accept the School Readiness Paraprofessional position (35 hours/week), effective June 15, 2016

c. Accept the resignation of Derek Miller, Business Teacher and Head Boys Basketball Coach, effective June 24, 2016

d. Accept the resignation of Hannah Browen, Title I Teacher, effective June 30, 2016

e. Accept the resignation of Amy Notch, Director of Student Achievement, effective August 5, 2016

f. Accept the resignation of Emily Mulvey, Kids Town Aide, effective August 8, 2016

4. Staff Leave Requests

a. Approve 1-year leave of absence for Patty Cronin, Paraprofessional, effective May 31, 2016

b. Approve FMLA leave for Nicole Hartung, 2 days/week, effective May 2016 – May 2017

E.         Approve the 2016-2017 MSBA Association Dues and Policy Services Renewal, $6,572

F.         Approval of the 2016-2018 District Office Contract (Enclosure #3)

G.         Approval of the 2016-2017 Family TIES Agreement (Enclosure #4)

H.         Approval of the 2016-2017 Resource and Solutions Membership, $4,545.19

            Discussion

A motion is in order to approve the consent agenda.

VIII.            PRINCIPALS/DIRECTORS/COORDINATORS REPORTS

1. High School Principal (See Enclosure #5 on the web site)

2. Elementary Principal (See Enclosure #6 on the web site)

3. Assistant Principal of Student Activities  (See Enclosure #7 on the web site)

4. Community Education Director

 - No Report

5. Director of Student Achievement (See Enclosure #8 on the web site)

6. Business Manager Report (See Enclosure #9 on the web site)

1. Financial Picture of the District (Enclosure #10)

IX. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED

A.   Approval of Treasurer’s Report (Enclosure #11)

Discussion

A motion is in order to approve the Treasurer’s Report.

B.   Acknowledgement of Gifts/Donations

Therefore, the Business Manager recommends the following resolution:

Motion by ________ to approve the following resolution:

WHEREAS, School Board Policy #706 establishes guidelines for the acceptance of gifts/donations to the District; and

WHEREAS, Minnesota Statute 465.03 states the School Board may accept a gift, grant or devise of real or personal property only by the adoption of a resolution approved by two-thirds of its members; and

BE IT RESOLVED that the School Board of Independent School District No. 912 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).

The motion for the adoption of the foregoing resolution was duly seconded by ________ and upon vote being taken thereon the following voted in favor there of:

and the following voted against the same:

whereupon said resolution was declared duly passed and adopted.

C.      Approve the District Post Issuance Debt Compliance Policy

Discussion

A motion is in order to approve the District Post Issuance Debt Compliance Policy.

D.      Approve the District Post Issuance Debt Compliance Procedures

Discussion

A motion is in order to approve the District Post Issuance Debt Compliance Procedures.

E.      Approve the Resolution Adopting Post Issuance Debt Compliance Policy for Tax-Exempt and Tax-Advantaged Governmental Bonds (Enclosure #12 & Enclosure #13)

F.    Approve Resolution Relating to the Election of School Board Members and Calling the School District General Election

G.    Approve Resolution Establishing Dates for Filing Affidavits of Candidacy

H.      Approve Resolution Relating to $3,945,000 General Obligation Facilities Maintenance Bonds, Series 2016A; Authorizing the Issuance, Awarding the Sale, Prescribing the Form and Details and Providing for the Payment Thereof (Enclosure #14)

Due to the length of this resolution, it will be distributed as an enclosure.

Discussion

A motion is in order to approve the Resolution Relating to $3,945,000 Obligation Facilities Maintenance Bonds, Series 2016A; Authorizing the Issuance, Awarding the Sale, Prescribing the Form and Details and Providing for the Payment Thereof.

I.      Approve the Strategic Plan as Drafted by the MSBA (Enclosure #15)

Discussion

A motion is in order to approve the Strategic Plan as drafted by the MSBA.

X.            ITEMS OF INFORMATION AND/OR DISCUSSION ONLY

B.      Certificates of Participation Presentation –  Joel Sutter from Ehlers (Enclosure)

C.      Replacement Plan for Director of Student Achievement
 

XI.            SUPERINTENDENT AND BOARD MEMBER ITEMS

A.   Superintendent Report (See Enclosure #16 on the web site)

B.   Board Member Items

C.   Student Activities (See Enclosure #17 on the web site)

D.   Second Reading of the Following Policies (See Enclosure #18 on the web site):

Policy 101 – Legal Status of the School District

Policy 202 – School Board Officers

Policy 212 – School Board Member Development

Policy 301 – School District Administration

Policy 302 – Superintendent

Policy 521 – Student Disability Nondiscrimination

Policy 527 – Student Use and Parking of Motor Vehicles; Patrols, Inspections, and Searches

Policy 530 – Immunization

Policy 611 – Home Schooling

Policy 614 – School District Testing Plan and Procedure

Policy 618 – Assessment of Student Achievement

Policy 701 – Establishment and Adoption of School District Budget

E.   First Reading of the Following Policies (See Enclosure #19 on the web site):

Policy 721 – Uniform Grand Guidance Policy Regarding Federal Revenue Sources

Policy 210 – Conflict of Interest – School Board Members

Policy 204 – School Board Meeting Minutes

Policy 518 – DNR – DNI Orders

XII.            MOTION TO ADJOURN MEETING

MILACA SCHOOL DISTRICT MISSION STATEMENT

Improving learning through accountability and engagement.

MILACA SCHOOL BOARD PRIORITIES

1. Accountable to our stakeholders.

2. Improving learning for all students and stakeholders.

3. Engaging all student and community members equally.

Our stakeholders include students, parents, teachers, employees,
community residents, taxpayers, business partners and vendors.