REGULAR BOARD MEETING

I.    CALL TO ORDER REGULAR SCHOOL BOARD MEETING AND PLEDGE OF ALLEGIANCE – Chairperson, Jeff Larson

II.            ROLL CALL - CLERK   Those present:                        Those absent:

Voting Rotation: Jeff Larson, Jere Day, Aimee Struffert, Bryan Rensenbrink, Todd Quaintance, Sarah Ploeger, Brandon Baker

III.            APPROVAL OF AGENDA

IV.            PUBLIC FORUM

Open forum is a specific time set aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.

Guidelines for the open forum:

- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.

- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.

- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.

- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study.  If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.

- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum.  Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information.  This policy, in its entirety, can be found under Policies on the School District Web site.)

V.            PRESENTATIONS

1. Shelly Ash – High School Media Center Changes

VI.            COMMITTEE REPORTS

1. Paraprofessional Negotiations Committee: July 20

2. Food Service Negotiations Committee: August 4

3. Building and Ground Committee: August 11

4. Committee of the Whole: August 11

VII.            APPROVAL OF THE CONSENT AGENDA

The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action.  At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.

A.   Approval of Minutes (See Enclosure #1 on the web site)

Minutes of the July 18, 2016 Regular Meeting and the August 11, 2016 Closed Meeting

B.   Approval of Bills (See Enclosure #2 on the web site)

- Checks
- Wires

C.   Approval of Wire Transfers Listed Below:

Liquid Assets to Checking

7/14/16      $500,000.00

7/25/16      $870,000.00

PMA Transfers to Checking

7/12/16      $500,000.00

D.   Personnel Items

1. New Positions

a. Hire Michelle Miller, Summer School Food Service, hours vary, $15.14/hour, effective July 26, 2016

2. Change in Assignment or Replacement

a. Hire Veronica Mitzel, Summer Painting, 400 hours total shared with Sharon Devries and Brenda Rueckert, $12.00/hour, effective June 1, 2016

b. Hire Allie Klaphake, Elementary Teacher (replacing Joel Warner), MA, Step 4, 1.0 FTE, $46,156, effective August 29, 2016. Contingent upon receiving official college transcripts.

c. Hire Chelsie Skorich, Title I Teacher – 182 day contract (replacing Hannah Browen), $26.57/hour, effective August 23, 2016

d. Hire Christina Moscho, Elementary Teacher (replacing Lisa Willman), BA, Step 2, 1.0 FTE, $37,198, effective August 23, 2016

e. Hire Bryan Pederson, Business Teacher, BA, Step 1, 1.0 FTE, $37,198, effective August 23, 2016

f. Revision to the hire of Rebecca Winkleman, Elementary Teacher, BA, Step 4, 1.0 FTE, $39,500, effective August 29, 2016 (previously approved at August 23, 2016)

g. Change in hours for Candice Nelson, Food Service, 7:30 a.m. – 1:30 p.m., 6 hours/day, 30 hours/week (previously worked 5 hours/day, 25 hours/week), $15.14/hour, effective August 6, 2016

h. Change in hours for Tina Schmidt, Food Service (replacing Roxanne Plath), 8:15 a.m. – 1:30 p.m., 5.25 hours/day, 26.25 hours/week (previously was 2.75 hour/day, 13.75 hours/week), effective August 6, 2016

i. Change in assignment for Renelle Schroeder, Paraprofessional, 8:30 a,m. – 2:45 p.m. (was 8:30 a.m. – 12:30 p.m.), 5.75 hours/day (was previously 4 hours/day), 28.75 hours/week (was 20 hours/week), effective August 29, 2016

j. Reduction in hours for Susan Murchel, Paraprofessional, 8:30 a.m. – 12:30 p.m. (was 8:30 a.m. – 2:45 p.m.), 4 hours/day (was previously 5.75 hours/week), $12.00/hour, 20 hours/week (was previously 28.75 hours/week)

k. Revision to the hire of Lauralee Booker, Elementary Teacher (replacing Amber Stromberg), BA, Step 2, 1.0 FTE, $37,198, $10.70/hour, effective August 29, 2016 (previously approved as August 23, 2016)

l. Revision to the hire of Emily Orton, ECSE Teacher, BA+10, Step 2, $38,605, effective August 23, 2016 (previously approved as August 25, 2016)

m. Hire Brandon Kiel, Assistant Grade 9 Football Coach (replacing Derek Miller), BA+20, Step 1, $2,501, effective August 15, 2016

   n. Hire Jeff Kiel, Industrial Technology Teacher, BA, Step 1, 1.0 FTE, $37,198, effective August 29, 2016. Contingent upon receiving MN Teaching License.

3. Resignations / Retirements / Seasonal Layoff / Termination:

a. Accept the resignation of Cassie Wredberg, Kids Town Aide, effective August 24, 2016

b. Accept the resignation of Julie Herges, Paraprofessional, effective July 29, 2016

c. Approve retirement for Patricia Cronin, Paraprofessional, effective August 1, 2016. Thank you Patty for 16 years of service to the Milaca School District!

d. Approve the Nonrenewal of Sandra Switzer, Food Service, effective August 1, 2016

   e. Accept the resignation of Roxanne Plath, Food Service, to accept the Child Nutrition Clerk position, effective June 30, 2016

   f. Accept the resignation of Justine Miller, Paraprofessional, effective August 12, 2016

4. Staff Leave Requests

a. Approve maternity leave for Becca Barland, ECFE Teacher, effective approximately November 23, 2016 – February 15, 2017

E.   Third Reading and Approval of the Following Policies (See Enclosure #3 on the web site):

Policy 101 – Legal Status of the School District

Policy 202 – School Board Officers

Policy 212 – School Board Member Development

Policy 301 – School District Administration

Policy 302 – Superintendent

Policy 521 – Student Disability Nondiscrimination

Policy 527 – Student Use and Parking of Motor Vehicles; Patrols, Inspections, and Searches

Policy 530 – Immunization

Policy 611 – Home Schooling

Policy 614 – School District Testing Plan and Procedure

Policy 618 – Assessment of Student Achievement

Policy 701 – Establishment and Adoption of School District Budget

F.         Adopt Security Life Insurance Company of America for Student Accident Insurance for 2016 – 2017

G.         Approve the 2016-2018 Child Nutrition-District Clerk Contract (Enclosure #4)

H.         Approve the 2016-2017 Community Education Director/Facilities Manager Contract (Enclosure #5)

I.         Approve the 2016-2017 Working Agreement with Lakes and Pines to Provide Socialization Experiences Through Head Start (Enclosure #6)

            Discussion

A motion is in order to approve the consent agenda.

VIII.            PRINCIPALS/DIRECTORS/COORDINATORS REPORTS

1. High School Principal (See Enclosure #7 on the web site)

2. Elementary Principal (See Enclosure #8 on the web site)

3. Assistant Principal of Student Activities  (See Enclosure #9 on the web site)

4. Community Education Director  (See Enclosure #10 on the web site)

5. Director of Student Achievement (See Enclosure #11 on the web site)

6. Business Manager Report (See Enclosure #12 on the web site)

1. Financial Picture of the District (Enclosure #13)

IX. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED

A.   Approval of Treasurer’s Report (Enclosure #14)

Discussion

A motion is in order to approve the Treasurer’s Report.

B.      Approval of the Mass Dispensing Site Agreement with Mille Lacs County Community and Veterans Services, Community Health Unit (Enclosure #15)

This agreement permits the County to use schools, grounds, and equipment for public health and disease prevention, including mass dispensing of vaccines, medication, and other disease prevention and control.

Discussion

A motion is in order to approve the Mass Dispensing Site Agreement with Mille Lacs County Community and Veterans Services, Community Health Unit.

C.      Approval of the Resolution Relating to the Lease Purchase of District Improvements,; Providing for the Financing Thereof and Issuance of Certificates of Participation with Respect Thereto; Authorizing the Execution and Delivery of a Lease Purchase Agreement and Approving and Authorizing Execution of Related Documents (Enclosure #16)

Due to the length of this agreement, it is being distributed as an enclosure.

Discussion

A motion is in order to approve the resolution relating to the lease purchase of district improvements; providing for the financing thereof and issuance of Certificates of Participation with respect thereto; authorizing the execution and delivery of a Lease Purchase Agreement and approving and authorizing execution of related documents.
 

 D.      Approve Changes to Activities Admission Fees

 
Discussion
A motion is in order to …
 

X.            ITEMS OF INFORMATION AND/OR DISCUSSION ONLY

XI.   SUPERINTENDENT AND BOARD MEMBER ITEMS

A.   Superintendent Report (See Enclosure #17 on the web site)

B.   Board Member Items

C.   Student Activities (See Enclosure #18 on the web site)

D.   Second Reading of the Following Policies (See Enclosure #19 on the web site):

Policy 721 – Uniform Grant Guidance Policy Regarding Federal Revenue Sources

Policy 210 – Conflict of Interest – School Board Members

Policy 204 – School Board Meeting Minutes

Policy 518 – DNR – DNI Orders

XII.            MOTION TO ADJOURN MEETING

MILACA SCHOOL DISTRICT MISSION STATEMENT

Improving learning through accountability and engagement.

MILACA SCHOOL BOARD PRIORITIES

1. Accountable to our stakeholders.

2. Improving learning for all students and stakeholders.

3. Engaging all student and community members equally.

Our stakeholders include students, parents, teachers, employees,
community residents, taxpayers, business partners and vendors.