2016 - Agendas & Minutes - Milaca Public Schools

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INDEPENDENT SCHOOL DISTRICT #912

MILACA, MINNESOTA 56353

Monday, September 19, 2016 6:30 p.m.

High School Media Center

REGULAR BOARD MEETING

I. CALL TO ORDER REGULAR SCHOOL BOARD MEETING AND PLEDGE OF ALLEGIANCE – Chairperson, Jeff Larson

II. ROLL CALL - CLERK Those present: Those absent:

Voting Rotation: Jere Day, Aimee Struffert, Bryan Rensenbrink, Todd Quaintance, Sarah Ploeger, Brandon Baker, Jeff Larson

III. APPROVAL OF AGENDA

IV. PUBLIC FORUM

Open forum is a specific time set aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.

Guidelines for the open forum:

- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.

- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.

- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.

- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study. If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.

- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum. Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information. This policy, in its entirety, can be found under Policies on the School District Web site.)

V. PRESENTATIONS

VI. COMMITTEE REPORTS

1. Transportation Negotiations Committee: August 16

2. Custodial Negotiations Committee: August 16 & 23

3. Clerical Negotiations Committee: August 16

4. Policy Committee: August 30

5. Paraprofessional Negotiations Committee: August 24

6. Committee of the Whole: September 12

7. Building and Grounds Committee: September 13

8. Principal Negotiations Committee: September 15

9. Superintendent Negotiations Committee: September 15

VII. APPROVAL OF THE CONSENT AGENDA

The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.

A. Approval of Minutes (See Enclosure #1 on the web site)

Minutes of the August 15, 2016 Regular Meeting

B. Approval of Bills (See Enclosure #2 on the web site)

- Checks
- Wires

C. Approval of Wire Transfers Listed Below:

MN Trust Transfers to First National Bank Checking

8/4/16 $300,000.00

8/15/16 $500,000.00

8/24/16 $100,000.00

8/29/16 $500,000.00

D. Personnel Items

1. New Positions

a. Hire Teresa Nelson, Paraprofessional, 1.25 hours/week (in addition to her 32.5 hours/week), $15.45/hour, effective September 6, 2016

b. Hire Jeannie Manthie, Morning Kids Town Paraprofessional, 5 hours/week (in addition to her 33.75 hours/week), $15.45/hour effective September 6, 2016

c. Hire Andrea Dahlen, Transportation Paraprofessional, 8 hours/week, $10.70/hour, effective September 6, 2016

d. Hire Tessa Jenson, Transportation Paraprofessional, 12 hours/week, $10.70/hour, effective September 6, 2016

e. Hire Ellie Hartung, Lifeguard, hours as needed, $9.50/hour, effective September 19, 2016

f. Hire Elizabeth Christman, Van Paraprofessional, 3.75 hours/week, $10.70/hour, effective September 8, 2016

g. Hire Maria Burns, Lifeguard, hours as needed, $9.50/hour, effective September 19, 2016

h. Hire Lana Carlson, Transportation Paraprofessional, 3.75 hours/week, $15.45/hour, effective September 12, 2016

i. Hire David Wedin, Curriculum and Instruction Coordinator, 207-day assignment (pro-rated from a 220 day assignment), $63,982, effective September 6, 2016

j. Hire Heather Hoeck, Student Information System Coordinator, $5,000, effective August 22, 2016

k. Hire Amber Kent, Planning and Implementation Grant Coordinator, $39,423, effective September 19, 2016

2. Change in Assignment or Replacement

a. Hire Season Kryzer, Kids Town After School (replacing Cassie Wredberg), 10-15 hours/week, $9.88/hour, effective September 1, 2016

b. Hire Nicolete Hunt, Food Service (replacing Joyce VanDonsel), 2.75 hours/day, 13.75 hours/week, $11.65/hour, effective August 29, 2016

c. Hire Cami Speers, Food Service (replacing Sandra Switzer), 2.5 hours/day, 12.5 hours/week, $11.65/hour, effective September 6, 2016

d. Change in assignment for Mindy Zych, Paraprofessional (replacing Justine Miller), 31.25 hours/week, $15.45/hour, effective August 29, 2016

e. Approve the 2016-2017 Notice of Assignment for Nicolete Hunt, Food Server, $11.65/hour, not to exceed 14 or more hours per week, effective August 29, 2016

f. Change in assignment for Veronica Mitzel, Copy Center Paraprofessional (replacing Lesley Toth), 33.75 hours/week, effective August 22, 2016

g. Hire Leah Bergantzel, Food Service (replacing Cindy Reynolds and Tina Schmidt), 17.5 hours/week, $11.65/hour, effective August 29, 2016

h. Revision to the hire of Emily Orton, Elementary Teacher, BA+30 (previously approved at BA+10), Step 2, 1.0 FTE, $41,422, effective August 23, 2016

i. Certification increase for Holly Balsimo, Assistant Cook, Level 1 Certification obtained ($0.15/hour), 36.25 hours/week, $15.23/hour, effective August 1, 2016

j. Change in assignment for Richard Cope, Paraprofessional (replacing Veronica Mitzel), $11.24/hour, 36.25 hours/week, effective September 6, 2016

k. Change in hours for Jane Kaufmann, Paraprofessional, 33.75 hours/week, $15.45/hour, effective September 6, 2016

l. Change in assignment for Tim Gruba, Maintenance Technician (replacing Jerry Palmquist – Moving from class 2 to class 4 on custodial contract), 40 hours/week, $21.41/hour, effective September 6, 2016

m. Hire Jessica Anderson, ECFE/School Readiness Long Term Substitute Teacher (replacing Andrea Swenson - maternity leave), 21 hours ECFE, 10.8 hours School Readiness, BA, Step 1, $27.25/hour, effective September 8 – October 31, 2016

n. Approve the 2016-2017 Letter of Assignment with Teresa Burns, Health Office LPN, 7 hours/day, 170 days/year, $20.31/hour

o. Hire Cassie Wredberg, Elementary Teacher (replacing David Wedin), BA, Step 1, 1.0 FTE, $36,380, effective September 6, 2016

p. Approve the 2016-2017 Letter of Assignment with Patricia Coffee, Health Office LPN, 7 hours/day, 170 days/year, $18.20/hour

q. Approve the 2016-2017 Notice of Assignment for Ellie Hartung, Kids Town Student Aide, $9.50/hour, not to exceed 15 hours/week

r. Approve the 2016-2017 Notice of Assignment for Nicole Hartung, Kid’s Town, Youth Development, and Adult Enrichment Coordinator, $13.73/hour, 38 hours/week

s. Approve the 2016-2017 Notice of Assignment for Kalysta Katke, Kids town Student Aide, $9.50/hour, not to exceed 15 hours/week

t. Approve the 2016-2017 Notice of Assignment for Brandi Katke, Kids Town Level Two Aide and ECFE Aide, $11.22/hour Kids Town, $10.54/hour ECFE/School Readiness, approximately 28 hours/week Kids Town and 10 hours/week ECFE program

u. Hire Stacy Gothman, Paraprofessional (replacing Amber Krotzer), 31.25 hours/week, $10.70/hour, effective September 19, 2016

v. Hire Susan Shepard, Title 1 Teacher, $26.57/hour, effective September 14, 2016 for the 2016-17 school year only

w. Approve the 2016-2017 Notice of Assignment for Zoey Katke, Kids Town Level One Aide, $9.95/hour, not to exceed 15 hours/week

x. Approve the 2016-2017 Notice of Assignment for Cami Speers, Food Server, $11.65/hour, not to exceed 14 hours/week, effective August 29, 2016

y. Approve the 2016-2017 Notice of Assignment for Robin Nelson, Kids Town Level One Aide, $9.95/hour, not to exceed 15 hours per week

z. Revision to the hire date of Andrea Dahlen, Paraprofessional, effective August 25, 2016 (previously approved as August 29, 2016)

aa. Revision to the hire date of Elizabeth Christman, Paraprofessional, effective August 25, 2016 (previously approved as August 29, 2016)

bb. Revision to the hire date of Lisa Greninger, Paraprofessional, effective August 25, 2016 (previously approved as August 29, 2016)

cc. Revision to the hire date of Shannon Sailor, Paraprofessional, effective August 25, 2016 (previously approved as August 29, 2016)

dd. Revision to the hire date of Elizabeth Wojciechowski, Paraprofessional, effective August 25, 2016 (previously approved as August 29, 2016)

ee. Approve the 2016-2017 Notice of Assignment for Judith Swenson, ECFE Aide and Kids Town Level One Aide, $12.43/hour for ECFE Aide, $10.15/hour for Kids Town Level One Aide, approximately 30 hours week total

ff. Certification increase for Robin Nelson, Food Server, Level 1 Certification obtained ($0.23/hour), 26.25 hours/week, $11.88/hour, effective August 25, 2016

gg. Hire Blake Freudenberg, Kids Town Youth Worker (replacing Emily Mulvey), hours vary, $9.50/hour, effective September 19, 2016

hh. Hire Doug Reetz, Head Boys Basketball Coach (replacing Derek Miller), $6,414, effective November 21, 2016

ii. Approve the 2016-2017 Notice of Assignment for Kathleen Fitschen, Give Me Five, Club House, Special Olympics, and F.I.R.E. Coordinator, $13.80/hr, approximately 32 hours/week

jj. Change in assignment for Niccole Herr, Paraprofessional, 31.25 hours/week (previously 32.5 hours/week), $12.00/hour, effective September 22, 2016

kk. Change in hours for Jamie Lange, ALC Secretary, 26 hours/week (previously 16 hours/week), $15.08/hour, effective August 29, 2016

3. Resignations / Retirements / Seasonal Layoff / Termination:

a. Accept the resignation of Amber Krotzer, Paraprofessional, effective August 18, 2016

b. Accept the resignation of Cindy Reynolds, Food Service, effective August 15, 2016

c. Accept the resignation of Joyce VanDonsel, Food Service, effective August 8, 2016

d. Accept the resignation of Jeannie Manthie, Afternoon Kids Town Paraprofessional to take the Morning Kids Town Paraprofessional position, effective August 29, 2016

e. Accept the resignation of Lesley Toth, Copy Center Paraprofessional, effective August 24, 2016

f. Accept the resignation of Amanda Hoffman, Paraprofessional, effective August 30, 2016

g. Revision to the maternity leave for Cassandra Smith, Elementary Teacher, effective August 4 – October 6, 2016 (originally approved through October 7, 2016)

h. Accept the resignation of Season Kryzer, Kids Town, effective September 23, 2016

i. Accept the resignation of Cammie Blauert, Title 1 Teacher, effective September 14, 2016

j. Accept the resignation of Devon Long, Paraprofessional, effective September 23, 2016

k. Approve FMLA leave for Steve Hammero, ALC Director, effective August 17 – September 6, 2016

4. Staff Leave Requests

a. Accept the request for leave of absence for the 2016-17 school year from David Wedin, Elementary Teacher, to assume the Curriculum and Instruction Coordinator position, effective September 5, 2016

b. Approve FMLA leave for Brenda Rueckert, Paraprofessional, intermittently as needed, September 12, 2016 – May 31, 2017

5. Lane Changes

a. Ben Huhta, BA+10 to BA+20, $56,905

b. Laura Braun, MA to MA+10, $51,403

c. Mimi Peterson, MA+10 to MA+20, $70,598

d. Maggie Schindler, BA to BA+10, $39,885

e. Paul Arens, MA+10 to MA+20, $64,840

f. Gwen Garber, MA+10 to MA+20, $70,598

g. Jill Vivant, BA to BA+10, $39,885

h. Nicole Hoffman, BA to BA+10, $41,116

i. Tamara Gehling, BA to BA+10, $48,843

j. Martin Garber, MA+10 to MA+20, $70,598

k. Erica Reiners, BA to BA+10, $41,166

l. Rebecca Winkleman, BA to BA+10, $41,166

m. Corey Lyon, BA to BA+10, $45,003

n. Aimee Peterson, BA to BA+10, $41,166

o. Kurt Kragt, MA+10 to MA+20, $70,598

p. Audrey French, MA+10 to MA+20, $70,598

q. Cory Pedersen, MA+10 to MA+20, $53,323

r. Michelle Stupar, BA+30 to MA, $49,482

s. Kyle Shepard, BA to BA+10, $31,429.38 (.788 FTE)

t. Maren Erickson, MA+10 to MA+20, $64,840

u. Kalieka Hallerman, BA to BA+10, $43,724

v. Dave Grilz, MA+10 to MA+20, $70,598

w. Kristine Monson, MA to MA+10, $67,527

x. Leann Pietrzak, MA to MA+10, $58,569

y. Leann Pietrzak, MA+10 to MA+20, $61,001 **Contingent upon receiving official college transcripts.**

E. Third Reading and Approval of the Following Policies (See Enclosure #3 on the web site):

Policy 721 – Uniform Grand Guidance Policy Regarding Federal Revenue Sources

Policy 210 – Conflict of Interest – School Board Members

Policy 204 – School Board Meeting Minutes

Policy 518 – DNR – DNI Orders

F. Approve Lunch/Breakfast Meal Price Increase for Adults & Second Meal: Lunch $3.60, Breakfast $1.75

The 2015-2016 adult/second lunch price was $3.50, $1.70 for breakfast. The 2016-2017 price is $3.60 for lunch and $1.75 for breakfast. The increase affects adult meals and students who eat a second meal at lunch or breakfast.

G.   Approve the 2016-2017 Clerical Contract (Enclosure #4)

H.   Approve the 2016-2017 Principal’s Contract (Enclosure)

I.     Approve the 2015-2018 Revised Superintendent’s Contract (Enclosure)

J.    Approve the Contract for Media Consultation Services with Andrea Mikla (Enclosure)

Discussion

A motion is in order to approve the consent agenda.

VIII. PRINCIPALS/DIRECTORS/COORDINATORS REPORTS

1. High School Principal (See Enclosure #5 on the web site)

2. Elementary Principal (See Enclosure #6 on the web site)

3. Assistant Principal of Student Activities (See Enclosure #7 on the web site)

4. Community Education Director/Facilities Manager (See Enclosure #8 on the web site)

5. Business Manager Report (See Enclosure #9 on the web site)

1. Financial Picture of the District (Enclosure #10)

IX. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED

A. Approval of Treasurer’s Report (Enclosure #11)

Discussion

A motion is in order to approve the Treasurer’s Report.

B. Certify the Proposed Pay 17 Levy (Enclosure #12 – to be distributed at the meeting)

Discussion

The Business Manager recommends that we certify the Proposed Levy at the maximum amount.

A motion is in order to certify the Proposed 2016 Pay 2017 Levy at the “Maximum” Amount to be signed by the Clerk at a later date.

C. Approve the 2016-2020 Transportation Agreement with Sue’s Bus Service and North Central Transportation (Enclosure #13)

Discussion

A motion is in order to approve the 2016-2020 Transportation Agreement with Sue’s Bus Service and North Central Transportation.

X. ITEMS OF INFORMATION AND/OR DISCUSSION ONLY

A. Enrollment
2015-2016	Sept. 2015	Oct. 2015	Nov. 2015	Dec. 2015	Jan. 2016	Feb. 2016	March 2016	April 2016	May 2016	June 2016
EC	27	68	70	68	71	75	77	81	79
K	109	108	108	109	109	109	110	111	111
1	143	143	144	146	145	144	145	143	143
2	143	142	142	142	141	140	141	138	135
3	149	149	149	153	153	152	152	148	148
4	139	136	136	135	133	132	131	132	131
5	165	164	163	163	162	161	161	161	161
6	123	123	121	122	125	126	126	126	126
*Sub Total K-6*	*971*	*965*	*963*	*970*	*968*	*964*	*966*	*959*	*955*
7	141	141	140	142	140	141	143	141	141
8	140	140	139	139	142	141	140	142	143
9	139	138	139	140	137	137	136	135	134
10	142	139	137	136	138	136	136	136	137
11	140	139	137	128	133	131	131	131	131
12	130	129	127	125	125	123	124	124	123
Sub Total 7-12	832	826	819	810	815	809	810	809	809
*TOTAL K-12*	*1803*	*1791*	*1782*	*1780*	*1783*	*1773*	*1776*	*1768*	*1764*
	Sept. 2015	Oct. 2015	Nov. 2015	Dec. 2015	Jan. 2016	Feb. 2016	March 2016	April 2016	May 2016	June 2016
Home School Student’s (families)	22	62	66	66	68	68	69	69	69
(students)	48	146	140	140	143	142	145	144	144
Com Christian	68	68	67	67	68	68	69	69	66
Pre K	8	8	8	7	8	8	8	8	8
Faith Christian	31	31	29	29	28	28	27	28	29
ALC Only	20	28	25	31	35	35	42	46	32
ALC After School	36	32	29	27	19	27	16	14	15
ALC/MHS	4	6	6	5	5	6	5	7	5
ALC Part Time	1	2	2	2	2	1	4	5	2
ALC total enroll.	61	68	62	65	61	69	67	72	54

2016-2017	Sept. 2016	Oct. 2016	Nov. 2016	Dec. 2016	Jan. 2017	Feb. 2017	March 2017	April 2017	May 2017	June 2017
EC	61
K	129
1	121
2	147
3	138
4	154
5	139
6	162
*Sub Total K-6*	*990*
7	130
8	140
9	151
10	135
11	143
12	140
Sub Total 7-12	839
*TOTAL K-12*	*1829*
	Sept. 2016	Oct. 2016	Nov. 2016	Dec. 2016	Jan. 2017	Feb. 2017	March 2017	April 2017	May 2017	June 2017
Home School Student’s (families)	11
(students)	22
Com Christian	61
Pre K	9
Faith Christian	32
ALC Only	32
ALC After School	40
ALC/MHS	3
ALC Part Time	0
ALC total enroll.	75