REGULAR BOARD MEETING

I.       CALL TO ORDER REGULAR SCHOOL BOARD MEETING AND PLEDGE OF ALLEGIANCE – Chairperson, Jeff Larson

II.     ROLL CALL - CLERK   Those present:                   Those absent:

Voting Rotation: Aimee Struffert, Bryan Rensenbrink, Todd Quaintance, Sarah Ploeger, Brandon Baker, Jeff Larson, Jere Day

III.    APPROVAL OF AGENDA

IV.    PUBLIC FORUM

Open forum is a specific time set-aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.

Guidelines for the open forum:

- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.

- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.

- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.

- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study.  If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.

- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum.  Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information.  This policy, in its entirety, can be found under Policies on the School District Web site.)

V.        PRESENTATIONS

1. Assessment Results Presentation – Damian Patnode, Steve Voshell, David Wedin (Enclosure #1)

VI.       COMMITTEE REPORTS

1.     Committee of the Whole: October 10

2.     Food Service Negotiations Committee: October 10

3.     Paraprofessional Negotiations Committee: October 10

4.     Building and Grounds Committee: October 17

VII.   APPROVAL OF THE CONSENT AGENDA

The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action.  At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.

A.     Approval of Minutes (See Enclosure #2 on the web site)

Minutes of the September 19, 2016 Regular Meeting

B.     Approval of Bills (See Enclosure #3 on the web site)

 - Checks

 - Wires

C.     Approval of Wire Transfers Listed Below:

Transfers to First National Checking from PMA

9/14/16        $640,000.00

9/26/16        $250,000.00

9/29/16        $300,000.00

D.     Personnel Items

1. New Positions

2. Change in Assignment or Replacement

a. Increase in hours for Deb Winkler, Paraprofessional, 38.75 hours/week (was 37.5 hours/week), effective September 22, 2016

b. Increase in hours for Michele Miller, Food Server, 31.25 hours/week (was 30 hours/week), effective September 16, 2016

c. Hire Carrie Vesel, ECFE Sibling Care Aide, 7 hours week, $9.88/hour, effective September 27, 2016

d. Hire Donna Olson, Grade 2 Long Term Substitute for Erica Reiners, BA, Step 1, $10,423.62, effective approximately November 14, 2016 – February 3, 2017

e. Hire Kim Colvin, Title 1 Teacher, BA, Step 1, $26.57/hour, effective October 3, 2016. Contingent upon receiving official college transcripts and MN Teaching License.

f. Hire Amanda Buss, Paraprofessional, 31.25 hours/week, $10.70/hour, effective October 10, 2016

g. Level 1 Certification increase for Tina Schmidt, Food Service, $11.88/hour ($0.23/hour increase), effective August 31, 2016

h. Hire Emily Ruegemer, Grade 7 Assistant Volleyball Coach, BA+20, Step 2, $537, effective September 19, 2016 for the 2016-17 season only

i. Hire Allie Klaphake, Grade 8 Assistant Volleyball Coach, BA+20, Step 4, $575, effective September 19, 2016 for the 2016-17 season only

j. Hire Randy Johnson, Science Teacher for one section of Human Biology during second semester of the 2016-17 school year, MA+20, Step 15, .12 FTE, effective January 23, 2016

k. Increase in hours for Katherine Nelson, Food Server, 13.75 hours/week (was 11.25 hours/week), $11.65/hour, effective October 10, 2016

l. Increase in hours for Patsy Buck, Food Service, 25 hours/week (was 11.25 hours/week), $11.65/hour, effective October 10, 2016
 

3. Resignations / Retirements / Seasonal Layoff / Termination:

a. Accept the resignation of Craig Talberg, Grade 7 Boys Basketball Coach, effective September 13, 2016

b. Approve the retirement of Karen Jerdin, Food Service, effective September 9, 2016. Thank you Karen for 18 years of service to Milaca Public Schools!

c. Accept the resignation of Michelle Ehlen, Paraprofessional, effective November 19, 2016

d. Accept the resignation of Kim Colvin, Paraprofessional, to accept the Title I position, effective September 30, 2016

e. Accept the resignation of Andrea Dahlen, Paraprofessional, Monday, Wednesday, Friday, 7:40 – 11:00 a.m., effective September 22, 2016 (She will maintain Tuesday and Thursdays, 7:00 – 9:00 a.m. & 2:00 – 4:00 p.m.)

f. Accept the resignation of Shannon Sailor, Paraprofessional, effective October 14, 2016

4. Staff Leave Requests

5. Lane Change Correction

a. Nicole Hoffman, BA to BA+10, $41,166 (previously approved at $41,116)

E.    Annual Review of the Following Policies: (Enclosure #4 on the website)

Policy 410 - Family and Medical Leave Policy

Policy 413 - Harassment and Violence

Policy 414 - Mandated Reporting of Child Neglect or Physical or Sexual Abuse

Policy 415 - Mandated Reporting of Maltreatment of Vulnerable Adults

Policy 506 - Student Discipline

Policy 514 - Bullying Prohibition Policy

Policy 522 - Student Sex Nondiscrimination

Policy 524 - Internet Acceptable Use and Safety Policy

Policy 616 - School District System Accountability

Policy 806 - Crisis Management Policy
 

F.    Approve the 2016-2017 Custodial Contract (Enclosure #5)

H.   Approve the Budget Timeline for the 2017-2018 Budget Year (Enclosure #6)

I.     Approve the 2016-2018 Child Nutrition District Clerk Contract (Enclosure #7)

J.    Approve the Agreement with Princeton Schools (ISD #477) for 20 Hours/Week Service from the Native American Indian Liaison (Enclosure)

 K.   Approve the Amended Joint Powers Agreement and By-Laws with Rum River Special Education Cooperative (Enclosure)

 L.    Approve the Lease Agreement with MNSCU for ABE/GED Services Space (Enclosure)

                    Discussion

A motion is in order to approve the consent agenda.

VIII. PRINCIPALS/DIRECTORS/COORDINATORS REPORTS

1. High School Principal (See Enclosure #8 on the web site)

2. Elementary Principal (See Enclosure #9 on the web site)

3. Assistant Principal of Student Activities  (See Enclosure #10 on the web site)

4. Community Education Director/Facilities Manager  (See Enclosure #11 on the web site)

5. Business Manager Report (See Enclosure #12 on the web site)

1. Financial Picture of the District (Enclosure #13)

IX. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED

A.     Approval of Treasurer’s Report (Enclosure #14)

Discussion

A motion is in order to approve the Treasurer’s Report.

B.     Acknowledgement of Gifts/Donations

Therefore, the Business Manager recommends the following resolution:

Motion by ________ to approve the following resolution:

WHEREAS, School Board Policy #706 establishes guidelines for the acceptance of gifts/donations to the District; and

WHEREAS, Minnesota Statute 465.03 states the School Board may accept a gift, grant or devise of real or personal property only by the adoption of a resolution approved by two-thirds of its members; and

BE IT RESOLVED that the School Board of Independent School District No. 912 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).

The motion for the adoption of the foregoing resolution was duly seconded by ________ and upon vote being taken thereon the following voted in favor there of:

and the following voted against the same:

whereupon said resolution was declared duly passed and adopted.

C.     Grace Period for Federal Procurements

Commentary by Robyn Vosberg-Torgerson

In December 2013, the OMB issued new Uniform Guidance which includes a number of changes with the federal Single Audit process. Amount these changes were new procurement standards which included, at times, more restrictive compliance requirements than Minnesota Statutes. The School District has to consider whether or not it will utilize the federal government grace period provided for non-federal entities to comply with the new procurement standards in the Uniform Guidance. The decision must be documented in writing whether the District will be in compliance with the old or new procurement standards.

Administration is recommending that the District elect to exercise the optional “grace period” (retroactive to July 1, 2015) for federal procurements and delay implementation of the procurement standards under Uniform Guidance for all federal grants through June 30, 2017. The District will continue to use existing procurement policies and procedures under the old standards for any federally funded procurements through June 30, 2017.

Discussion

A motion is in order to approve the Grace Period for Federal Procurements.

X.  ITEMS OF INFORMATION AND/OR DISCUSSION ONLY

XI.    SUPERINTENDENT AND BOARD MEMBER ITEMS

A.     Superintendent Report (See Enclosure #15 on the web site)

B.     Board Member Items

C.     Student Activities (See Enclosure #16 on the web site)

D.     Second Reading of the Following Policies (See Enclosure #17 on the web site):

Policy 102 – Equal Educational Opportunity

Policy 206 – Public Participation in School Board Meetings/Complaints About Persons at School Board Meetings and Data Privacy Considerations

Policy 208 – Development, Adoptions, and Implementation of Policies

Policy 401 – Equal Employment Opportunity

Policy 413 – Harassment and Violence

Policy 514 – Bullying Prohibition Policy

Policy 520 – Student Surveys

Policy 529 – Staff Notification of Violent Behavior by Students

Policy 799 – Post-Issuance Debt Compliance Policy

XII.   MOTION TO ADJOURN MEETING

MILACA SCHOOL DISTRICT MISSION STATEMENT

Improving learning through accountability and engagement.

MILACA SCHOOL BOARD PRIORITIES

1. Accountable to our stakeholders.

2. Improving learning for all students and stakeholders.

3. Engaging all student and community members equally.

Our stakeholders include students, parents, teachers, employees,
community residents, taxpayers, business partners and vendors.