2016 - Agendas & Minutes - Milaca Public Schools

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INDEPENDENT SCHOOL DISTRICT #912

MILACA, MINNESOTA 56353

Monday, November 21, 2016 6:30 p.m.

High School Media Center

REGULAR BOARD MEETING

I. CALL TO ORDER REGULAR SCHOOL BOARD MEETING AND PLEDGE OF ALLEGIANCE – Chairperson, Jeff Larson

II. ROLL CALL - CLERK Those present: Those absent:

Voting Rotation: Sarah Ploeger, Brandon Baker, Jeff Larson, Jere Day, Aimee Struffert, Bryan Rensenbrink, Todd Quaintance

III. APPROVAL OF AGENDA

IV. PUBLIC FORUM

Open forum is a specific time set-aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.

Guidelines for the open forum:

- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.

- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.

- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.

- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study. If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.

- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum. Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information. This policy, in its entirety, can be found under Policies on the School District Web site.)

V. PRESENTATIONS

VI. COMMITTEE REPORTS

1. Calendar Committee – October 24, November 7, November 17

2. Policy Committee – October 25

3. Para Negotiations Committee – October 27

4. Building and Grounds Committee – November 15

VII. APPROVAL OF THE CONSENT AGENDA

The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.

A. Approval of Minutes (See Enclosure #1 on the web site)

Minutes of the October 17, 2016 Regular Meeting* and November 15, 2016 Special Board Meeting
*Minutes revised to clarify the students who presented at the Public Forum were referring to the 2016-2017 seniors participating in the Drama Department Scotland Trip.

B. Approval of Bills (See Enclosure #2 on the web site)

- Checks
- Wires

C. Approval of Wire Transfers Listed Below:

MN Trust transfers to First National Bank

10/4/16 $500,000.00

10/13/16 $500,000.00

10/24/16 $400,000.00

10/28/16 $700,000.00

D. Personnel Items

1. New Positions

2. Change in Assignment or Replacement

a. Change in assignment for Linda Moyer, Food Service Cook (was a Server), 25 hours/week, $16.22/hour, effective September 29, 2016

b. Hire Indigo Bistrup-Peterson, Lifeguard, hours as needed, $9.50/hour, effective October 31, 2016

c. Hire Michelle Crandall, Lifeguard, hours as needed, $9.50/hour, effective October 31, 2016

d. Hire Chloe Hendrickson, Lifeguard, hours as needed, $9.50/hour, effective October 31, 2016

e. Hire Breanna Mehrwerth, Lifeguard, hours as needed, $9.50/hour, effective October 31, 2016

f. Change in assignment for Troy Gilbert, Level 2 Custodian (was Level 1 Custodian), 40 hours/week, effective October 24, 2016

g. Correction in the hire of Evan Bartlett, JV Football Coach, BA+20, Step 4 (previously approved at BA+20, Step 2), $2,997.96, effective August 15, 2016

h. Hire Sheila Dahlen, Paraprofessional (replacing Andrew Dahlen), 15 hours/week, $10.70/hour, effective October 31, 2016

i. Change in assignment for Connie Herges, Paraprofessional (replacing Kim Colvin), 32.50 hours/week, $12.00/hour, effective November 2, 2016

j. Change in assignment for Monique Norman, Paraprofessional (replacing Michele Ehlen), 32.5 hours/week, $15.45/hour, effective November 21, 2016

k. Notice of Assignment for Katherine Nelson, Food Server, $11.65/hour, not to exceed 14 hours/week

l. Change in assignment for Niccole Herr, Paraprofessional, 32.50 hours/week (was 31.25 hours/week), $12.00/hour, effective November 2, 2016

m. Change in assignment for Elizabeth Christman, Paraprofessional, 33.75 hours/week (was 18.75 hours/week, $10.70/hour, effective November 1, 2016

n. Approve the Letter of Assignment for Patti Fetters, District Media Technician, 8 hours/day, 202 days/year, $31,439.00

o. Hire Jessica Anderson, School Readiness Long Term Substitute (Becca Barland maternity leave), BA, Step 1, $27.25/hour, effective November 21, 2016

p. Approve the Notice of Assignment for Katherine Nelson, Food Server, 2.75 hours/day, not to exceed 14 hours/week, $11.65/hour, effective October 10, 2016

q. Hire Jennifer Warne, Paraprofessional, 35 hours/week, $10.70/hour, effective November 14, 2016

r. Hire Brandon Kiel, Grade 9 Boys Basketball (replacing Aaron Samuel), $2,600.85, effective November 21, 2016

s. Change in assignment for Robin Nelson, Assistant Cook (replacing Holly Balsimo. Was a Food Server), 36.25 hours/week, $15.23/hour, effective November 9, 2016

t. Hire Jeremy Dahlen, Custodial Cleaner Level 1, 40 hours/week, $11.00/hour, effective November 16, 2016

u. Revised contract for Donna Olson, Long Term Substitute for Erica Reiners, BA, Step 1, $10,219.23, effective November 9, 2017 – January 27, 2017 (previously approved as $10,423.62, effective November 14, 2016 – February 3, 2017

v. Hire Rebecca Winkelman, Targeted Services Tutor, 36 hours total, $24.00/hour, effective November 14, 2016 – March 2, 2017

w. Hire Kylee Ray, Targeted Services Tutor, 36 hours total, $24.00/hour, effective November 14, 2016 – March 2, 2017

x. Hire Allie Klaphake, Targeted Services Tutor, 36 hours total, $24.00/hour, effective November 14, 2016 – March 2, 2017

y. Hire Rose Ash, Targeted Services Tutor, 36 hours total, $24.00/hour, effective November 14, 2016 – March 2, 2017

z. Hire Jill Vivant, Targeted Services Tutor, 36 hours total, $24.00/hour, effective November 14, 2016 – March 2, 2017

aa. Hire Lauralee Booker, Targeted Services Tutor, 36 hours total, $24.00/hour, effective November 14, 2016 – March 2, 2017

bb. Hire Chuck Henkemeyer, Targeted Services Tutor, 36 hours total, $24.00/hour, effective November 14, 2016 – March 2, 2017

cc. Hire Missy Tellinghuisen, Targeted Services Tutor, 36 hours total, $24.00/hour, effective November 14, 2016 – March 2, 2017

dd. Hire Rachel Snyder, Targeted Services Tutor, 36 hours total, $24.00/hour, effective November 14, 2016 – March 2, 2017

ee. Hire Deb Streeter, Targeted Services Tutor, 36 hours total, $24.00/hour, effective November 14, 2016 – March 2, 2017

ff. Hire Sarah Larsen, Targeted Services Tutor, 36 hours total, $24.00/hour, effective November 14, 2016 – March 2, 2017

gg. Hire Wendy Hakes-Anderson, Targeted Services Tutor, 36 hours total, $24.00/hour, effective November 14, 2016 – March 2, 2017

hh. Hire Rachel Arens, Targeted Services Tutor, 36 hours total, $24.00/hour, effective November 14, 2016 – March 2, 2017

ii. Hire Amanda Loidolt, Targeted Services Tutor, 36 hours total, $24.00/hour, effective November 14, 2016 – March 2, 2017

jj. Hire Chelsie Skorich, Targeted Services Tutor, 36 hours total, $24.00/hour, effective November 14, 2016 – March 2, 2017

kk. Hire Cassie Wredberg, Targeted Services Tutor, 36 hours total, $24.00/hour, effective November 14, 2016 – March 2, 2017

ll. Hire MaryJo Vickers, Targeted Services Tutor, 36 hours total, $24.00/hour, effective November 14, 2016 – March 2, 2017

mm. Change in assignment for Peg Peltier, Targeted Services Paraprofessional, additional 58 hours total, $15.45/hour, effective November 14 – March 2, 2017

nn. Hire Corey Greninger, Grade 7 Boys Basketball Coach, BA+20, Step 15, $2,624.09, effective January 10, 2017

oo. Hire Teresa Nicholson, Food Server, 12.5 hours/week, $11.65/hour, effective November 8, 2016

pp. Hire Tonnie Huonder, Food Server, 11.25 hours/week, $11.65/hour, effective November 10, 2016

qq. Hire Catherine Ashbridge, Targeted Services, up to 36 hours total, $24.00/hour, effective November 14, 2016 – March, 2, 2017

rr. Hire Bryan Pederson, Targeted Services, up to 36 hours total, $24.00/hour, effective November 14, 2016 – March, 2, 2017

ss. Hire Jennifer Taylor, Targeted Services, up to 36 hours total, $24.00/hour, effective November 14, 2016 – March, 2, 2017

tt. Hire Tessa Jenson, Paraprofessional, 32.50 hours/week, $10.70/hour, effective November 21, 2016

uu. Continuation of 2015-2016 Homebound Teacher Services by Tracy Hass for a homebound student, 6 hours/week, effective September 22, 2016

vv. Hire Nicole Bragg, Paraprofessional, 31.25 hours/week, $10.70/hour, effective November 28, 2016

ww. Change in assignment for Cami Speers (replacement for Robin Nelson), Food Server, 26.25 hours/week (was 12.5 hours/week), $11.65/hour, effective November 21, 2016

xx. Change in assignment for Teresa Nicholson (replacement for Nicolete Hunt), Food Server, 13.75 hours/week (was 12.5 hours/week), $11.65/hour, effective November 28, 2016

yy. Hire Janelle Roehl, Paraprofessional (replacing Elizabeth Wojciechowski), 18.75 hours/week, $10.70/hour, effective November 28, 2016

zz. Notice of Assignment for Teresa Nicholson, Food Server, hours not to exceed 14 hours or more per week, $13.42/hour (based on the 2016-2017 Food Service Contract), effective November 8, 2016

aaa. Notice of Assignment for Tonni Huonder, Food Server, hours not to exceed 14 hours or more per week, $13.42/hour (based on the 2016-2017 Food Service Contract), effective November 11, 2016

3. Resignations / Retirements / Seasonal Layoff / Termination:

a. Terminate Holly Balsimo, Assistant Cook, effective October 28, 2016

b. Accept the resignation of Mindy Zych, Paraprofessional, effective November 11, 2016

c. Accept the resignation of Elizabeth Wojciechowski, Paraprofessional, effective November 23, 2016

d. Accept the resignation of Sarah Marte, Assistant Varsity Swimming/Diving Coach, effective November 19, 2016

e. Accept the resignation of Cory Greninger, Grade 7 Baseball Coach, effective November 9, 2016

f. Accept the resignation of Richard Cope, Grade 7 & 8 Assistant Theater Coach, effective November 3, 2016

g. Accept the resignation of Tessa Johnson, Van Paraprofessional, to accept the 32.50 hours/week Paraprofessional position, effective November 18, 2016

h. Accept the resignation of Nicolete Hunt, Food Service, effective November 23, 2016

i. Accept the resignation of Cory Anderson, Head Football Coach, effective November 18, 2016

4. Staff Leave Requests

E. Third Reading and Approval of the Following Policies (See Enclosure #3 on the web site):

Policy 102 – Equal Educational Opportunity

Policy 206 – Public Participation in School Board Meetings/Complaints About Persons at School Board Meetings and Data Privacy Considerations

Policy 208 – Development, Adoptions, and Implementation of Policies

Policy 401 – Equal Employment Opportunity

Policy 413 – Harassment and Violence

Policy 514 – Bullying Prohibition Policy

Policy 520 – Student Surveys

Policy 529 – Staff Notification of Violent Behavior by Students

Policy 799 – Post-Issuance Debt Compliance Policy

F. Approve the Native American Parent Committee

The State of Minnesota requires that we adopt a Concurrence Resolution, and supply a list of parent committee members.

16-17 American Indian Parent Advisory Committee

Tammy Selby

Debi Doffing

Rene Athman

Chris Athman

Andria Mack

Sam Mack

Cynthia Bahe

Crystal Doffing

Gary Loch

Dave Wedin

G. Approve the Worlds Best Workforce Membership Roster

Local Advisory Committee Membership 2016-2017

Students

• Brandhi Whittemore

• Tim Manthie

Community Members/Parents

• Amy Foster

• Jamie Golden-Groves

• Lisa Hakes

• Cindi Naumann

• Jim Rittenour

• Barb Shaw

• Tracy Shoemaker

• Danyell Wendland

• Kerri Steinbrecher

• Julie Williams

• Melissa Saterbak

Support Staff

• Nicole Hartung

• Gary Loch

Teachers

• Anna Black-Asmus

• Audrey French

• Megan Vetter

• Rachel Arens

• Betsy Eickhoff

Administrators

• Steve Bistrup

• Dave Wedin

• Damian Patnode

• Tim Truebenbach

• Steve Voshell

H. Approve the 2016-2017 Food Service Contract (Enclosure #4)

Discussion

A motion is in order to approve the consent agenda.

VIII. PRINCIPALS/DIRECTORS/COORDINATORS REPORTS

1. High School Principal (See Enclosure #5 on the web site)

2. Elementary Principal (See Enclosure #6 on the web site)

3. Assistant Principal of Student Activities (See Enclosure #7 on the web site)

4. Community Education Director/Facilities Manager (See Enclosure #8 on the web site)

5. Curriculum and Instruction Coordinator

Curriculum and Instruction Coordinator Report will be included in the Principals reports.

6. Business Manager Report (See Enclosure #9 on the web site)

1. Financial Picture of the District (Enclosure #10)

IX. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED

A. Approval of Treasurer’s Report (Enclosure #11)

Discussion

A motion is in order to approve the Treasurer’s Report.

B. Approve the 2016-2017 Worlds Best Workforce Plan (Enclosure #12)

Presentation by David Wedin, Curriculum and Instruction Coordinator

Discussion

A motion is in order to approve the 2016-2017 Worlds Best Workforce Plan.

C. Adopt the Resolution Directing the Administration to Make Recommendations for Reductions in Programs and Positions and Reasons Therefor

Member _________________________________________ introduced the following resolution and moved its adoption:

RESOLUTION DIRECTING THE ADMINISTRATION

TO MAKE RECOMMENDATIONS FOR REDUCTIONS

IN PROGRAMS AND POSITIONS AND REASONS

THEREFOR.

WHEREAS, the financial condition of the school district dictates that the school board must reduce expenditures immediately, and

WHEREAS, this reduction in expenditure must include discontinuance of positions and discontinuance or curtailment of programs, and

WHEREAS, a determination must be made as to which teachers' contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or fringe benefits in effecting discontinuance of positions,

BE IT RESOLVED, by the School Board of Independent School District No. 912, as follows:

That the School Board hereby directs the Superintendent of Schools and administration to consider the discontinuance of programs or positions to effectuate economies in the school district and reduce expenditures and make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions.

The motion for the adoption of the foregoing resolution was duly seconded by Member __________________________________ and upon vote being taken thereon, the following voted in favor thereof:

and the following voted against the same:

whereupon said resolution was declared duly passed and adopted.

X. ITEMS OF INFORMATION AND/OR DISCUSSION ONLY

A. Enrollment
2015-2016	Sept. 2015	Oct. 2015	Nov. 2015	Dec. 2015	Jan. 2016	Feb. 2016	March 2016	April 2016	May 2016	June 2016
EC	27	68	70	68	71	75	77	81	79
K	109	108	108	109	109	109	110	111	111
1	143	143	144	146	145	144	145	143	143
2	143	142	142	142	141	140	141	138	135
3	149	149	149	153	153	152	152	148	148
4	139	136	136	135	133	132	131	132	131
5	165	164	163	163	162	161	161	161	161
6	123	123	121	122	125	126	126	126	126
*Sub Total K-6*	*971*	*965*	*963*	*970*	*968*	*964*	*966*	*959*	*955*
7	141	141	140	142	140	141	143	141	141
8	140	140	139	139	142	141	140	142	143
9	139	138	139	140	137	137	136	135	134
10	142	139	137	136	138	136	136	136	137
11	140	139	137	128	133	131	131	131	131
12	130	129	127	125	125	123	124	124	123
Sub Total 7-12	832	826	819	810	815	809	810	809	809
*TOTAL K-12*	*1803*	*1791*	*1782*	*1780*	*1783*	*1773*	*1776*	*1768*	*1764*
	Sept. 2015	Oct. 2015	Nov. 2015	Dec. 2015	Jan. 2016	Feb. 2016	March 2016	April 2016	May 2016	June 2016
Home School Student’s (families)	22	62	66	66	68	68	69	69	69
(students)	48	146	140	140	143	142	145	144	144
Com Christian	68	68	67	67	68	68	69	69	66
Pre K	8	8	8	7	8	8	8	8	8
Faith Christian	31	31	29	29	28	28	27	28	29
ALC Only	20	28	25	31	35	35	42	46	32
ALC After School	36	32	29	27	19	27	16	14	15
ALC/MHS	4	6	6	5	5	6	5	7	5
ALC Part Time	1	2	2	2	2	1	4	5	2
ALC total enroll.	61	68	62	65	61	69	67	72	54

2016-2017	Sept. 2016	Oct. 2016	Nov. 2016	Dec. 2016	Jan. 2017	Feb. 2017	March 2017	April 2017	May 2017	June 2017
EC	61	95	100
K	129	130	131
1	121	122	123
2	147	147	147
3	138	138	142
4	154	154	157
5	139	139	142
6	162	161	162
*Sub Total K-6*	*990*	*991*	*1004*
7	130	130	131
8	140	140	141
9	151	151	152
10	135	137	138
11	143	142	142
12	140	141	142
Sub Total 7-12	839	841	846
*TOTAL K-12*	*1829*	*1832*	*1850*
	Sept. 2016	Oct. 2016	Nov. 2016	Dec. 2016	Jan. 2017	Feb. 2017	March 2017	April 2017	May 2017	June 2017
Home School Student’s (families)	11	60	64
(students)	22	139	148
Com Christian	61	60	60
Pre K	9	9	9
Faith Christian	32	31	31
ALC Only	32	34	38
ALC After School	40	24	25
ALC/MHS	3	3	3
ALC Part Time	0	1	0
ALC total enroll.	75	62	66