REGULAR BOARD MEETING

I.       CALL TO ORDER REGULAR SCHOOL BOARD MEETING AND PLEDGE OF ALLEGIANCE – Chairperson, Jeff Larson

II.     ROLL CALL - CLERK   Those present:                   Those absent:

Voting Rotation: Brandon Baker, Jeff Larson, Jere Day, Aimee Struffert, Bryan Rensenbrink, Todd Quaintance, Sarah Ploeger

III.    APPROVAL OF AGENDA

IV.    PUBLIC FORUM

Open forum is a specific time set-aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.

Guidelines for the open forum:

- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.

- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.

- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.

- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study.  If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.

- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum.  Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information.  This policy, in its entirety, can be found under Policies on the School District Web site.)

V.        PRESENTATIONS

1.   Truth and Taxation (Enclosure #1)

2.   Audit (Enclosure #2a, 2b, 2c, 2d – to be distributed at the meeting)

3.   Community Engagement – Nexus Solutions (Enclosure)

VI.       COMMITTEE REPORTS

1.     Policy Committee – November 22

2.     Calendar Committee – November 22, 28, 29, December 1, 2

3.     Committee of the Whole – December 5

4.     Paraprofessional Negotiations Committee – December 9

5.   Building and Grounds Committee – December 6
 

VII.   APPROVAL OF THE CONSENT AGENDA

The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.

A.     Approval of Minutes (See Enclosure #3 on the web site)

Minutes of the November 21, 2016 Regular Meeting

B.     Approval of Bills (See Enclosure #4 on the web site)

- Checks
- Wires

C.     Approval of Wire Transfers Listed Below:

Transfers from PMA to First National

11/9/16         $700,000.00

11/21/16       $500,000.00

11/23/16       $300,000.00

Transfer from LA Account to First National

11/16/16       $60,997.50

D.     Personnel Items

1. New Positions

a. Hire Donna Olson, Targeted Services Tutor, 15 hours total, $24/hour, effective November 28, 2016 – February 27, 2017

b. Hire Ariel Sorlie, Targeted Services Tutor, 16.5 hours total, $24/hour, effective December 1, 2016 – February 27, 2017

c. Hire Megan Herges, Targeted Services Tutor, 15 hours total, $24/hour, effective November 28, 2016 – February 27, 2017

d. Hire Susan Shepard, Targeted Services Tutor, 16.5 hours total, $24/hour, effective November 28, 2016 – February 27, 2017

e. Hire Peg Lawrence, Homebound Teacher, up to 10.5 hours total, $24/hour, effective December 5, 2016

f. Hire Jess Kunst, Homebound Teacher, up to 10.5 hours total, $24/hour, effective December 5, 2016

2. Change in Assignment or Replacement

a. Change in assignment for Amanda Buss, Paraprofessional (replacing Leah Hjort), 31.25 hours/week (change in start/end time), $10.70/hour, effective December 2, 2016

b. Hire Sandra Dahler, Paraprofessional (replacing Mindy Zych), 32.50 hours/week, $10.70/hour, effective December 5, 2016

c. Hire Tyler Haugen, Grade 7 & 8 Theater Coach/Assistant (replacing Richard Cope), $1,800.59, effective October 1, 2016

d. Hire Devon Long, Paraprofessional (replacing Nicole Herr), $10.70/hour, 31.25 hours/week, effective December 1, 2016

e. Change in assignment for Andrea Dahlen, Van Paraprofessional, 12 hours/week (added to her previous 8 hours/week for a total of 20 hours/week), $10.70/hour, effective November 21, 2016

f. Notice of Assignment for Teresa Nicholson, Food Server, 2.75 hours/day, not to exceed 14 or more hours/week, $13.42/hour, effective November 28, 2016

g. Change in hours for Deb Winkler, Paraprofessional, 32.5 hours/week (was 38.25 hours/week), $15.45/hour, effective December 5, 2016

i. Change in hours for Christine Jenson, Paraprofessional, 42 hours/week (was 40 hours/week), $15.45/hour, effective December 5, 2015

j. Hire Mike Sorenson, Homebound Teacher, $24.00/hour, 7.5 hours total, effective December 1, 2016

k. Revision to the hire of Jessica Anderson, Long Term Substitute for Becca Barland, $27.25/hour, effective November 21, 2016 through February 20, 2017 (previously approved with a February 15, 2017 end date)

3. Resignations / Retirements / Seasonal Layoff / Termination:

a. Accept the resignation of Leah Hjort, Paraprofessional, effective December 1, 2016

b. Accept the resignation of Jeremy Milka, Assistant Varsity Football Coach, effective December 2, 2016

c. Accept the retirement of Randy Zimmer, Elementary Teacher, effective December 22, 2016. Thank you Randy for 36 years of service!

4. Staff Leave Requests

a. Approve FMLA leave for Amy Goebel, Computer Technician, effective December 5, 2016 – January 16, 2017

   b. Revision to the maternity leave for Becca Barland, ECFE Teacher, effective November 21, 2016 – February 20, 2017 (previously approved as November 23, 2016 through February 15, 2017

E.      Approve the Agreement with Pine Technical & Community College to Assist the School Nurse with Vision and Hearing Screening (Enclosure #5)

VIII. PRINCIPALS/DIRECTORS/COORDINATORS REPORTS

1. High School Principal (See Enclosure #6 on the web site)

2. Elementary Principal (See Enclosure #7 on the web site)

3. Assistant Principal of Student Activities  (See Enclosure #8 on the web site)

4. Community Education Director/Facilities Manager  (See Enclosure #9 on the web site)

5. Business Manager Report (See Enclosure #10 on the web site)

1. Financial Picture of the District (Enclosure #11)

IX. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED

A.     Approval of Treasurer’s Report (Enclosure #12)

Discussion

A motion is in order to approve the Treasurer’s Report.

B.     Approval of the Agreement to Engage Nexus in the Community Engagement Process (Enclosure #13)

Discussion

A motion is in order to approve the Agreement to Engage Nexus in the Community Engagement process.

C.     Approval of 2015 - 2016 Audit

Auditors from KDV will present their findings from the audit.

Discussion

A motion is in order to approve the 2015-2016 Audit.

D.     Certify the 2016 Payable 2017 Levy (Enclosure #14)

The Business Manager will bring the most up to date levy documents to the meeting.

Discussion

A motion is in order to certify the 2016 Payable 2017 levy for a total amount of $3,339,058.43.

X.              ITEMS OF INFORMATION AND/OR DISCUSSION ONLY

XI.    SUPERINTENDENT AND BOARD MEMBER ITEMS

A.     Superintendent Report (See Enclosure #15)

B.     Board Member Items

1.   Legislative Committee Report

C.     First Reading of the Following Policies (See Enclosure #16 on web site)

Policy 620 – Credit for Learning

Policy 707 – Transportation of Public School Students

D.     Second Reading of the Following Policies (See Enclosure #17 on web site)

Policy 410 – Family and Medical Leave Policy

Policy 414 – Mandated Reporting of Child Neglect or Physical or Sexual Abuse

Policy 415 – Mandated Reporting of Maltreatment of Vulnerable Adults

Policy 522 – Student Sex Nondiscrimination

E.      Student Activities (See Enclosure #18 on the web site)

XII.   MOTION TO ADJOURN MEETING

MILACA SCHOOL DISTRICT MISSION STATEMENT

To educate, empower, and engage all students to become caring and

responsible citizens who will succeed in an ever-changing world.

MILACA SCHOOL DISTRICT VISION STATEMENT

Instilling pride and achieving excellence.

MILACA SCHOOL BOARD PRIORITIES

1. Accountable to our stakeholders.

2. Improving learning for all students and stakeholders.

3. Engaging all student and community members equally.

Our stakeholders include students, parents, teachers, employees,
community residents, taxpayers, business partners and vendors.