REGULAR BOARD MEETING

I.       CALL TO ORDER REGULAR SCHOOL BOARD MEETING AND PLEDGE OF ALLEGIANCE – Chairperson, Jeff Larson

II.     ROLL CALL - CLERK   Those present:                   Those absent:

Voting Rotation: Brandon Baker, Jeff Larson, Jere Day, Aimee Struffert, Bryan Rensenbrink, Todd Quaintance, Sarah Ploeger

III.    APPROVAL OF AGENDA

IV.    OATH OF OFFICE FOR NEW SCHOOL BOARD MEMBER

1) Bryan Rensenbrink – Bryan was unable to attend the Reorganizational meeting to take the oath.

V.     PUBLIC FORUM

Open forum is a specific time set-aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.

Guidelines for the open forum:

- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.

- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.

- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.

- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study.  If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.

- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum.  Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information.  This policy, in its entirety, can be found under Policies on the School District Web site.)

VI.       COMMITTEE REPORTS

1.     Building and Grounds – December 20, January 9

2.     Calendar Committee – December 20, January 5, January 12

3.     Committee of the Whole – January 9, 11-13

4.     Meet and Confer – January 17

VII.      PRESENTATIONS

1.     P & I Grant – Amber Kent  (Enclosure #1)

2.     Lease Continuation – Steve Voshell (Enclosure #2)

VIII. APPROVAL OF THE CONSENT AGENDA

The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.

A.     Approval of Minutes (See Enclosure #3 on the web site)

Minutes of the December 19, 2016 Regular Meeting and the January 9, 2017 Reorganizational Meeting

B.     Approval of Bills (See Enclosure #4 on the web site)

- Checks
- Wires

C.     Approval of Wire Transfers Listed Below:

Transfers from PMA to First National

12/01/16            $400,000.00

12/7/16              $500,000.00

12/30/16            $630,000.00

Transfers from Liquid Assets

12/27/16            $300,000.00

Construction transfer to First National

12/16/16            $387,075.52

D.     Personnel Items

1. New Positions

 a. Hire Aimee Peterson, Homebound Teacher, 6 hours/week, $24.00/hour, effective January 17 - 24, 2017
 

2. Change in Assignment or Replacement

a. Change in assignment for Pat Brannan, Paraprofessional, $12.80 (2016-2017 contract)/hour, 41.5 hours/week (previously 33.75 hours/week), effective November 21, 2016

b. Change in assignment for Christine Jenson, Paraprofessional, $16.46 (2016-2017 contract)/hour, 41.67 hours/week (previously 42 hour/week), effective December 2, 2016

c. Hire Randy Zimmer, Elementary Teacher (replacing Randy Zimmer – retired), BA+40, Step 15, 1.0 FTE, $34,175.85, effective January 3, 2017 through the end of the 2016-2017 school year

d. Hire Rebecca Moritz, Food Server (replacing Teresa Nicholson), 12.5 hours/week, $13.42/hour, effective January 3, 2017

e. Hire Zachary Ploeger, Paraprofessional (replacing Andrea Dahlen), 20 hours/week, $12.00 (2016-2017 contract)/hour, effective January 9, 2017

f. Change in assignment for Destiny Fredell, Paraprofessional, 31.67 hours/week (was 31.25 hours/week), $12.80 (2016-2017 contract)/hour, effective January 9, 2017

 g. Change in assignment for Richard Cope, Paraprofessional, 39.33 hours/week (was 37.5 hours/week), $12.80/hour, effective January 16, 2017. The additional 1.83 hours is for a temporary position expiring on April 1, 2017.
 

3. Resignations / Retirements / Seasonal Layoff / Termination:

a. Accept the resignation of Andrea Dahlen, Paraprofessional, effective December 21, 2016

b. Accept the retirement of Lynda Nelson, Paraprofessional, effective March 31, 2017. Thank you Lynda for 2 years of service to Milaca Public Schools!

   c. Accept the resignation of Richard Cope, Paraprofessional, 1.83 hours/week (will maintain 37.5 hours/week), effective January 17, 2017

4. Staff Leave Requests

a. Approve FMLA for Cory Ploeger, Building and Grounds, effective January 4, 2017

b. Approve FMLA for Melvin Hartung, Custodian, effective December 19, 2016
 

5. Lane Change

a. Aaron Samuel, BA to BA+10, $39,117

b. Erica Reiners, BA+10 to BA+20, $41,997

c. Kalieka Hallerman, BA+10 to BA+20, $44,684.50

d. Nicole Hoffman, BA+10 to BA+20, $41,997

e. Corey Lyon, BA+10 to BA+20, $46,027.50

f. Rebecca Winkelman, BA+10 to BA+20, $41,997

g. Aimee Peterson, BA+10 to BA+20, $41,997

h. Tamara Gehling, BA+10 to BA+20, $50,059

i. Ben Huhta, BA+20 to BA+30, $58,376.50

j. Maggie Stellmach, BA+10 to BA+20, $40,653.50

k. Kyle Shepard, BA+10 to BA+20, $32,034.96

l. Tony Vesledahl, MA+10 to MA+20, $69,062.50

   m. Jill Vivant, BA+10 to BA+20, $40,653.50

   n. Michelle Stupar, MA to MA+10, $50,442.50

   o. Jeremy Grant, BA to BA+10, $37,901.50

   p. Sarah Marte, MA to MA+10, $65,991.50

   q. Tarah Kipka, MA to MA+10, $50,442.50
 

E.      Third Reading and Approval of the Following Policies (See Enclosure #5 on web site)

Policy 410 – Family and Medical Leave Policy

Policy 414 – Mandated Reporting of Child Neglect or Physical or Sexual Abuse

Policy 415 – Mandated Reporting of Maltreatment of Vulnerable Adults

Policy 522 – Student Sex Nondiscrimination

IX.    PRINCIPALS/DIRECTORS/COORDINATORS REPORTS

1. High School Principal (See Enclosure #6 on the web site)

2. Elementary Principal (See Enclosure #7 on the web site)

3. Assistant Principal of Student Activities  (See Enclosure #8 on the web site)

4. Community Education Director/Facilities Manager  (See Enclosure #9 on the web site)

5. Business Manager Report (See Enclosure #10 on the web site)

1. Financial Picture of the District (Enclosure #11)

X. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED

A.     Approval of Treasurer’s Report (Enclosure #12)

Discussion

A motion is in order to approve the Treasurer’s Report.

B.     Approval to Continue to Lease Building Space for Early Learning Programs (Strike and add to XI. Items of Information or Discussion Only)

         Discussion

         A motion is in order to approve continuing leasing building space for early learning programs.

C.     Resolution Relating to $3,175,000 General Obligation Facilities Maintenance and Tax Abatement Bonds, Series 2017A; Stating Official Intent to Proceed with and Authorizing the Issuance and Sale Thereof and Providing for Credit Enhancement with Respect Thereto

D.     Resolution Relating to Proposed Property Tax Abatement for Parking Lot Reconstruction Projects

E.      Approve the Quotation from Aim Electronics to Purchase Gymnasium Scoreboards, Video Board and Accessories in the Amount of $142,393 (Enclosure #13-revised)

This quote does not include the following options shot clock option 1 ($3,551/set of 2), shot clock option 2 ($3,786/set of set), LED backboard light strips ($1,782/set of 2). The Assistant Principal of Student Activities will provide more information.

         Discussion

A motion is in order to approve the quotation from Aim Electronics to purchase gymnasium scoreboards, video board, and accessories in the amount of $142,393.

F.      Approve the Quotation from Aim Electronics to Purchase Football/Soccer/Track Scoreboards and Accessories in the Amount of $75,005 (Enclosure #14)

The Assistant Principal of Student Activities will provide more information.

         Discussion

A motion is in order to approve the quotation from Aim Electronics to purchase football/soccer/track scoreboards and accessories in the amount of $75,005.

G.     Approve the Overnight P & I Grant Trip Request to Attend The Youth Leadership Academy 2017 at The Lodge in Brainerd, March 2 – 3, 2017

There will be 10 students participating in this trip. The P & I Grant will cover all expenses, including transportation, food, chaperones, and substitutes.

         Discussion

A motion is in order to approve the overnight P & I Grant Trip Request to attend the Youth Leadership Academy 2017 at The Lodge in Brainerd, March 2-3, 2017.

XI.   ITEMS OF INFORMATION AND/OR DISCUSSION ONLY

XII.   SUPERINTENDENT AND BOARD MEMBER ITEMS

A.     Superintendent Report (See Enclosure #15 on the website)

B.     Board Member Items

         1.   MSBA Conference Highlights

         2.   Committee Assignments:

C.     Second Reading of the Following Policies (See Enclosure #16 on web site)

Policy 620 – Credit for Learning

Policy 707 – Transportation of Public School Students

E.      Student Activities (See Enclosure #17 on the web site)

XIII. MOTION TO ADJOURN MEETING

MILACA SCHOOL DISTRICT MISSION STATEMENT

To educate, empower, and engage all students to become caring and

responsible citizens who will succeed in an ever-changing world.

MILACA SCHOOL DISTRICT VISION STATEMENT

Instilling pride and achieving excellence.

MILACA SCHOOL DISTRICT BELIEF STATEMENT

We believe:

1. In high-quality education and innovative opportunities for all students.

2. In a strong partnership between students, staff, parents and community.

3. Students and staff deserve a safe, honest, positive, and supportive environment.

4. In college and career readiness.

5. All students can learn, although, at different rates and in different ways.

6. In providing the technology and flexible learning spaces necessary for a 21st century education.

7. Students should continue to have multiple opportunities to be actively involved.