INDEPENDENT SCHOOL DISTRICT #912 MILACA, MINNESOTA 56353 Tuesday, February 21, 2017 6:30 p.m. High School Media Center |
REGULAR BOARD MEETING
I. CALL TO ORDER REGULAR SCHOOL BOARD MEETING AND PLEDGE OF ALLEGIANCE – Chairperson, Jeff Larson
II. ROLL CALL - CLERK Those present: Those absent:
Voting Rotation: Jeff Larson, Jere Day, Aimee Struffert, Bryan Rensenbrink, Todd Quaintance, Sarah Ploeger, Brandon Baker
III. APPROVAL OF AGENDA
IV. PUBLIC FORUM
Open forum is a specific time set-aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.
Guidelines for the open forum:
- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.
- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.
- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.
- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study. If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.
- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum. Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information. This policy, in its entirety, can be found under Policies on the School District Web site.)
V. COMMITTEE REPORTS
1. Building and Grounds Committee – January 24, February 7, February 21
2. Renewable Energy and Sustainability – January 25 & 26
3. Policy Committee – February 6
4. Committee of the Whole – February 6
5. Calendar Committee – February 6
6. Finance Committee – February 8
VI. PRESENTATIONS
1. Public Hearing on Proposed Property Tax Abatement to Finance Parking Lot Reconstruction
VII. APPROVAL OF THE CONSENT AGENDA
The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.
A. Approval of Minutes (See Enclosure #1 on the web site)
Minutes of the January 17, 2016 Regular Meeting
B. Approval of Bills (See Enclosure #2 on the web site)
C. Approval of Wire Transfers Listed Below:
Transfers from Liquid Assets to First National Bank
1/18/17 $400,000.00
1/30/17 $300,000.00
Transfers from PMA to First National Bank
1/10/17 $700,000.00
D. Personnel Items
1. New Positions
a. Hire Carrie Vesel, Paraprofessional, 1.83 hours week, $12.00/hour, effective January 18 – April 1, 2017
b. Hire Donelle Welch, Homebound Teacher, $24.00/hour, 6 hours/week, effective February 21, 2017 for up to 2 months
2. Change in Assignment or Replacement
a. Hire Kevin Armburst, Head Football Coach (replacing Cory Anderson), $5,748.16, effective August 14, 2017
b. Hire Marcella Anderson, ECFE Assistant (replacing Cole Wredberg), approximately 2 hours/week, $9.88/hour, effective February 14, 2017
3. Resignations / Retirements / Seasonal Layoff / Termination:
a. Accept the resignation of Wendy Hakes-Anderson, Head Jr. High Track Coach, effective February 1, 2017
b. Accept the resignation of Lisa Parkos, Paraprofessional, effective February 17, 2017
c. Accept the termination of Amanda Buss, Paraprofessional, effective February 7, 2017
d. Accept the resignation of Carrie Vesel, ECFE Aide, effective February 12, 2017
e. Accept the resignation of Cole Wredberg, ECFE Aide, effective February 25, 2017
f. Accept the resignation of Richard Cope, Paraprofessional (Crossing Guard), effective February 21, 2017. Mr. Cope will maintain 31.25 hours/week.
4. Staff Leave Requests
a. Approve FMLA for Jane Miller, Paraprofessional, effective February 13, 2017
b. Approve maternity leave for Cami Speers, Food Service, effective approximately March 10 – April 24, 2017
c. Approve revised maternity leave for Erica Reiners, Elementary Teacher, November 9, 2016 – January 27, 2017 (previously approved as November 12, 2016 – February 6, 2017)
d. Approve FMLA for Sasha Koenig, Elementary Teacher, effective intermittently until the end of the 2016-2017 school year
e. Approve maternity leave for Kylee Ray, Elementary Teacher, effective approximately May 31 – October 20, 2017
E. Approve the Overnight Trip Request for Girls Golf to Paynesville, April 21-23, 2017
There will be ten Grade 9-12 girls and one chaperone on this trip. They will travel to Paynesville to play at Koronis Hills Golf Course and will not miss any schools days. They have to fundraised $1000 for this trip. One thousand dollars will be paid out of their student activity fund and there will not be an out-of-pocket cost for the students.
F. Approve the Overnight Trip Request for State FFA, April 23-24, 2017
There will be 25-35 FFA students and two chaperones on this trip. They will travel to University of Minnesota to compete at the State FFA competition. Students will miss one school day. The cost of the trip is $1,706, which will be paid through their student activity fund. Students are expected to pay for their meals and activity fee.
G. Approval of the Overnight Trip Request for Jr. High Marching Band to Valleyfair, June 17-18, 2017
There will be 140 students and 10 chaperones on this trip. The band will perform at the Becker Freedom Days Parade on June 17, stay at the Becker Community Center overnight, and perform at Valleyfair on June 18. The total cost of this trip is $4,000, which will be paid by fundraising. The out-of-pocket cost for students is $20 each.
H. Approval of the Overnight Trip Request for the 7th Grade Band Trip to Duluth, April 28-29, 2017
There will be 60 students and 5 chaperones on this trip. The band will perform at Braham and UMD. The students will tour Duluth and Jay Cook state park. They will spend the night at the Evan Lutheran Church. The total cost of this trip is $3,000, which is paid by fundraising, with the exception of $150 for a substitute teacher, which is paid by the district. The out-of-pocket cost for students is $40 each.
I. Approval of the Overnight Trip Request for One Act Play to St. Paul for the State Competition, February 9-10, 2017
There will be 20 students and 2 chaperones on this trip. The One Act Play will perform at The O’Shaughnessy Auditorium, St. Catherine’s University. Students will miss 2 school days. The cost of the trip to the district is $300 a substitute teacher to cover 2 days.
J. Third Reading and Approval of the Following Policies (See Enclosure #3 on web site)
Policy 620 – Credit for Learning
Policy 707 – Transportation of Public School Students
K. Approval of Modifying the Lease for the ALC Building to End on March 24 (See Enclosure #4)
L. Approve the 2016 Pay Equity Report (Enclosure #5)
IX. PRINCIPALS/DIRECTORS/COORDINATORS REPORTS
1. High School Principal (See Enclosure #6 on the web site)
2. Elementary Principal (See Enclosure #7 on the web site)
3. Assistant Principal of Student Activities (See Enclosure #8 on the web site)
4. Community Education Director/Facilities Manager (See Enclosure #9 on the web site)
5. Business Manager Report (See Enclosure #10 on the web site)
1. Financial Picture of the District (Enclosure #11)
X. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED
A. Approval of Treasurer’s Report (Enclosure #12)
Discussion
A motion is in order to approve the Treasurer’s Report.
B. Acknowledgement of Gifts/Donations
Therefore, the Business Manager recommends the following resolution:
Motion by ________ to approve the following resolution:
WHEREAS, School Board Policy #706 establishes guidelines for the acceptance of gifts/donations to the District; and
WHEREAS, Minnesota Statute 465.03 states the School Board may accept a gift, grant or devise of real or personal property only by the adoption of a resolution approved by two-thirds of its members; and
BE IT RESOLVED that the School Board of Independent School District No. 912 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Date |
From |
Site |
Item/Nature of Donation/Gift |
Value/Amount |
1/25/17 |
Various donors |
Cross Country |
Donations through donorschoose.org & Dick’s Sporting Goods |
$1,100 |
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The motion for the adoption of the foregoing resolution was duly seconded by ________ and upon vote being taken thereon the following voted in favor there of:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
C. Approve the Resolution Relating to the Property Tax Abatement for Parking Lot Reconstruction Projects; Granting the Abatement
Member introduced the following resolution and moved its adoption, which motion was seconded by Member :
RESOLUTION RELATING TO PROPERTY TAX ABATEMENT FOR PARKING LOT RECONSTRUCTION PROJECTS; GRANTING THE ABATEMENT
BE IT RESOLVED by the School Board (the Board) of Independent School District No. 912 (Milaca), Minnesota (the District), as follows:
Section 1. Authorization and Recitals.
1.01. The District, pursuant to Minnesota Statutes, Sections 469.1812 to 469.1815, as amended (the Act), is authorized to grant an abatement of the property taxes imposed by the District on parcels of property by the adoption of a resolution specifying the terms of the abatement.
1.02. The District intends to undertake a parking lot reconstruction project at Elementary/High School and benefiting the Property (the Improvements) and benefiting certain properties within the District boundaries identified on Exhibit A attached here to (collectively, the Property).
1.03. The District has proposed to finance the Improvements by granting an abatement of the property taxes imposed by the District on the Property (the Proposed Property Tax Abatement).
1.04. Pursuant to the Act, this Board on February 21, 2017, conducted a public hearing on the desirability of granting the Proposed Property Tax Abatement. Notice of the public hearing was duly published as required by law in the Mille Lacs County Times, the official newspaper of the District, on January 26, 2017.
Section 2. Findings. On the basis of the information compiled by the District and elicited at the public hearing referred to in Section 1.04, it is hereby found, determined and declared:
2.01. The District expects that the benefits to the District associated with granting the Proposed Property Tax Abatement are at least equal to or exceed the associated costs to the District.
2.02. The granting of the Proposed Property Tax Abatement is in the public interest because it will finance and provide public infrastructure and help provide access to services for District residents.
2.03. The nature and extent of the public benefits which the District expects to result from the Proposed Property Tax Abatement are to reconstruct the parking lots adjacent to the Elementary/High School which will enable District residents to continue to conveniently and safely access these facilities which are regularly utilized by the public for community events.
2.04. The Property is not located in a tax increment financing district.
2.05. The granting of the Proposed Abatement will not cause the aggregate amount of abatements granted by the District under the Act to exceed, in any year, the greater of (i) ten percent (10%) of the District’s net tax capacity for the taxes payable year to which the abatement applies, or (ii) $200,000.
2.06. It is in the best interests of the District to grant the tax abatement authorized in this resolution.
2.07. Under Section 469.1813, Subdivision 9 of the Act, it is not necessary for the District to obtain the consent of any owner of the Property to grant an abatement.
Section 3. Granting of Tax Abatement.
3.01. A property tax abatement (the Abatement) is hereby granted in respect of property taxes levied by the District on the Property for fourteen (14) years, commencing with taxes payable in 2018 and concluding with taxes payable in 2031. The total Abatement amount shall not exceed $925,000 over fourteen (14) years.
3.02. The District shall retain the Abatement and apply it to payment of all or a portion of the costs of acquiring or constructing the Improvements or to the payment of bonds of the District issued to finance costs of acquiring or constructing the Improvements, whether such bonds are issued pursuant to the Act, or other law, as authorized by Section 469.1815, Subdivision 2 of the Act.
3.03. The Abatement may be modified or terminated at any time by the Board in accordance with the Act.
Upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon the resolution was declared duly passed and adopted.
EXHIBIT A
Description of the Property
| Parcel # |
| 11-035-1000 |
| 21-045-0220 |
| 21-046-0010 |
| 21-999-1400 |
| 21-999-1600/2 |
| 19-033-0400 |
| 21-046-0015 |
| 21-999-0400 |
| 12-013-2208 |
| 21-025-2000/2 |
| 21-363-0070 |
| 21-025-2001 |
| 21-024-0802 |
| 11-013-2000 |
| 21-787-0070 |
| 12-999-0400 |
| 01-999-0100 |
| 11-999-0100 |
| 21-024-0801 |
| 11-999-0300 |
| 11-999-0200 |
D. Approve the 2018 Budget Assumptions (Enclosure #13)
E. Approve the 2017-2018 Calendar (Enclosure #14)
F. Approve the Facility Budget Request for Additional Outlets in an Elementary Special Ed Room, $1,200 (Enclosure #15)
Commentary by Building and Grounds Committee - proceed
Discussion
A motion is in order to approve the facility budget request for additional outlets in an elementary special ed room, $1,200.
G. Approve the Facility Budget Request to Install a Double Door in the Band Room, $7,000 (Enclosure #16)
Commentary by Building and Grounds Committee - proceed
Discussion
A motion is in order to approve the facility budget request to install a double door in the band room, $7,000.
H. Approve the Facility Budget Request to Replace Locks on Lockers in the Boys Locker Room, $1,800 (Enclosure #17)
Commentary by Building and Grounds Committee - proceed
Discussion
A motion is in order to approve the facility budget request to replace locks on lockers in the boys locker room, $1,800.
I. Approve the Facility Budget Request for Modifications to the English Department Room, Including Carpet, Shelving, and a Wall, $4,600 – 15,000 (Enclosure #18)
Commentary by Building and Grounds Committee – portions of this request are a LTFM project. Hold off on sound proofing for another potential project.
Discussion
We are not recommending approval of the facility budget request for modifications to the English department rooms, including carpet, shelving, and a wall, $4,600 – 15,000.
J. Approve the Facility Budget Request for Restructuring of Computer Lab/Business Classroom in the High School, Cost: Staff Time (Enclosure #19)
Commentary by Building and Grounds Committee - proceed
Discussion
A motion is in order to approve the facility budget request for restructuring of computer lab/business classroom in the High School, cost: staff time.
K. Approve the Facility Budget Request to Relocate the District Copy Center, Cost: Staff Time (Enclosure #20)
Commentary by Building and Grounds Committee - proceed
Discussion
A motion is in order to approve the facility budget request to relocate the district copy center, cost: staff time.
L. Approve the Facility Budget Request for Modifications to a High School Special Ed Room, Including Removal of Cabinets/Counters and Addition of a Refrigerator, $3,000 (Enclosure #21)
Commentary by Building and Grounds Committee - proceed
Discussion
A motion is in order to approve the facility budget request for modifications to a high school special ed room, including removal of cabinets/counters and addition of a refrigerator, $3,000.
M. Approve the Facility Budget Request to Install a Larger Sink in the High School Band Room, $5,000 (Enclosure #22)
Commentary by Building and Grounds Committee - proceed
Discussion
A motion is in order to approve the facility budget request to install a larger sink in the high school band room, $5,000.
N. Approve the Facility Budget Request to Replace Drinking Fountain in the High School Choir Room, $1,600 (Enclosure #23)
Commentary by Building and Grounds Committee - proceed
Discussion
A motion is in order to approve the facility budget request to replace drinking fountain in the High School Choir room, $1,600.
O. Approve the Facility Budget Request to Install a Wenger Music Storage System in the High School Choir Office, $6,000 (Enclosure #24)
Commentary by Building and Grounds Committee - proceed
Discussion
A motion is in order to approve the facility budget request to install a Wenger Music Storage system in the High School Choir Office, $6,000
P. Approve the Facility Budget Request to Soundproof the High School Music Suite, $15,000 (Enclosure #25)
Commentary by Building and Grounds Committee - proceed
Discussion
A motion is in order to approve the facility budget request to soundproof the high school music suite, $15,000
Q. Approve the Facility Budget Request to Remodel a High School Special Ed Room for Handicapped Accessibility, Including Low Reach Utility Sink, Cabinets, Microwave, Mini-Refrigerator (Enclosure #26)
Commentary by Building and Grounds Committee – do not proceed
Discussion
We are not recommending approval of the facility budget request to remodel a high school special ed room for handicapped accessibility, including low reach utility sink, cabinets, microwave, and mini-refrigerator.
R. Facility Budget Request to Raise Ceiling Height in Science Rooms to Accommodate the Planetarium (Enclosure #27)
Commentary by Building and Grounds Committee – this is a LTFM project
Discussion
We are not recommending approval of the facility budget request to raise the height in Science Rooms to Accommodate the Planetarium.
XI. ITEMS OF INFORMATION AND/OR DISCUSSION ONLY
A. Enrollment |
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|||||||||
2015-2016 |
Sept. 2015 |
Oct. 2015 |
Nov. 2015 |
Dec. 2015 |
Jan. 2016 |
Feb. 2016 |
March 2016 |
April 2016 |
May 2016 |
June 2016 |
EC |
27 |
68 |
70 |
68 |
71 |
75 |
77 |
81 |
79 |
|
K |
109 |
108 |
108 |
109 |
109 |
109 |
110 |
111 |
111 |
|
1 |
143 |
143 |
144 |
146 |
145 |
144 |
145 |
143 |
143 |
|
2 |
143 |
142 |
142 |
142 |
141 |
140 |
141 |
138 |
135 |
|
3 |
149 |
149 |
149 |
153 |
153 |
152 |
152 |
148 |
148 |
|
4 |
139 |
136 |
136 |
135 |
133 |
132 |
131 |
132 |
131 |
|
5 |
165 |
164 |
163 |
163 |
162 |
161 |
161 |
161 |
161 |
|
6 |
123 |
123 |
121 |
122 |
125 |
126 |
126 |
126 |
126 |
|
Sub Total K-6 |
971 |
965 |
963 |
970 |
968 |
964 |
966 |
959 |
955 |
|
7 |
141 |
141 |
140 |
142 |
140 |
141 |
143 |
141 |
141 |
|
8 |
140 |
140 |
139 |
139 |
142 |
141 |
140 |
142 |
143 |
|
9 |
139 |
138 |
139 |
140 |
137 |
137 |
136 |
135 |
134 |
|
10 |
142 |
139 |
137 |
136 |
138 |
136 |
136 |
136 |
137 |
|
11 |
140 |
139 |
137 |
128 |
133 |
131 |
131 |
131 |
131 |
|
12 |
130 |
129 |
127 |
125 |
125 |
123 |
124 |
124 |
123 |
|
Sub Total 7-12 |
832 |
826 |
819 |
810 |
815 |
809 |
810 |
809 |
809 |
|
TOTAL K-12 |
1803 |
1791 |
1782 |
1780 |
1783 |
1773 |
1776 |
1768 |
1764 |
|
|
Sept. 2015 |
Oct. 2015 |
Nov. 2015 |
Dec. 2015 |
Jan. 2016 |
Feb. 2016 |
March 2016 |
April 2016 |
May 2016 |
June 2016 |
Home School Student’s (families) |
22 |
62 |
66 |
66 |
68 |
68 |
69 |
69 |
69 |
|
(students) |
48 |
146 |
140 |
140 |
143 |
142 |
145 |
144 |
144 |
|
Com Christian |
68 |
68 |
67 |
67 |
68 |
68 |
69 |
69 |
66 |
|
Pre K |
8 |
8 |
8 |
7 |
8 |
8 |
8 |
8 |
8 |
|
Faith Christian |
31 |
31 |
29 |
29 |
28 |
28 |
27 |
28 |
29 |
|
ALC Only |
20 |
28 |
25 |
31 |
35 |
35 |
42 |
46 |
32 |
|
ALC After School |
36 |
32 |
29 |
27 |
19 |
27 |
16 |
14 |
15 |
|
ALC/MHS |
4 |
6 |
6 |
5 |
5 |
6 |
5 |
7 |
5 |
|
ALC Part Time |
1 |
2 |
2 |
2 |
2 |
1 |
4 |
5 |
2 |
|
ALC total enroll. |
61 |
68 |
62 |
65 |
61 |
69 |
67 |
72 |
54 |
|
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2016-2017 |
Sept. 2016 |
Oct. 2016 |
Nov. 2016 |
Dec. 2016 |
Jan. 2017 |
Feb. 2017 |
March 2017 |
April 2017 |
May 2017 |
June 2017 |
EC |
37 |
42 |
45 |
47 |
47 |
53 |
|
|
|
|
K |
129 |
129 |
126 |
127 |
127 |
126 |
|
|
|
|
1 |
117 |
120 |
120 |
118 |
117 |
115 |
|
|
|
|
2 |
149 |
146 |
144 |
144 |
146 |
149 |
|
|
|
|
3 |
136 |
131 |
135 |
135 |
136 |
136 |
|
|
|
|
4 |
145 |
147 |
148 |
146 |
143 |
146 |
|
|
|
|
5 |
138 |
135 |
138 |
137 |
138 |
135 |
|
|
|
|
6 |
158 |
160 |
160 |
160 |
158 |
156 |
|
|
|
|
Sub Total K-6 |
972 |
968 |
971 |
967 |
965 |
963 |
|
|
|
|
7 |
130 |
129 |
128 |
129 |
129 |
129 |
|
|
|
|
8 |
136 |
135 |
135 |
135 |
133 |
130 |
|
|
|
|
9 |
147 |
149 |
147 |
148 |
148 |
148 |
|
|
|
|
10 |
135 |
135 |
135 |
133 |
135 |
134 |
|
|
|
|
11 |
139 |
136 |
136 |
134 |
133 |
133 |
|
|
|
|
12 |
135 |
132 |
131 |
128 |
128 |
128 |
|
|
|
|
Sub Total 7-12 |
822 |
816 |
812 |
807 |
806 |
802 |
|
|
|
|
TOTAL K-12 |
1794 |
1784 |
1783 |
1774 |
1771 |
|
|
|
|
|
|
Sept. 2016 |
Oct. 2016 |
Nov. 2016 |
Dec. 2016 |
Jan. 2017 |
Feb. 2017 |
March 2017 |
April 2017 |
May 2017 |
June 2017 |
Home School Student’s (families) |
11 |
60 |
64 |
66 |
68 |
69 |
|
|
|
|
(students) |
22 |
139 |
148 |
150 |
151 |
152 |
|
|
|
|
Com Christian |
61 |
60 |
60 |
65 |
65 |
64 |
|
|
|
|
Pre K |
9 |
9 |
9 |
9 |
9 |
9 |
|
|
|
|
Faith Christian |
32 |
31 |
31 |
30 |
29 |
29 |
|
|
|
|
ALC Only |
32 |
34 |
38 |
42 |
44 |
35 |
|
|
|
|
ALC After School |
40 |
24 |
25 |
27 |
27 |
22 |
|
|
|
|
ALC/MHS |
3 |
3 |
3 |
3 |
3 |
3 |
|
|
|
|
ALC Part Time |
0 |
1 |
0 |
1 |
1 |
1 |
|
|
|
|
ALC total enroll. |
75 |
62 |
66 |
73 |
75 |
61 |
|
|
|
|
B. American Indian Resolution (Enclosure #28)
- Commentary by Dave Wedin
XII. SUPERINTENDENT AND BOARD MEMBER ITEMS
A. Superintendent Report (See Enclosure #29 on the web site)
B. Board Member Items
- Rum River Governing Board Meeting – January 25
C. First Reading of Policies (See Enclosure #30 on the web site)
- Policy 513 – Student Promotion, Retention, and Program Design
- Policy 603 – Curriculum Development
D. Student Activities (See Enclosure #31 on the web site)
XIII. MOTION TO ADJOURN MEETING
MILACA SCHOOL DISTRICT MISSION STATEMENT
To educate, empower, and engage all students to become caring and
responsible citizens who will succeed in an ever-changing world.
MILACA SCHOOL DISTRICT VISION STATEMENT
Instilling pride and achieving excellence.
MILACA SCHOOL DISTRICT BELIEF STATEMENT
We believe:
1. In high-quality education and innovative opportunities for all students.
2. In a strong partnership between students, staff, parents and community.
3. Students and staff deserve a safe, honest, positive, and supportive environment.
4. In college and career readiness.
5. All students can learn, although, at different rates and in different ways.
6. In providing the technology and flexible learning spaces necessary for a 21st century education.
7. Students should continue to have multiple opportunities to be actively involved.
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