INDEPENDENT SCHOOL DISTRICT #912 MILACA, MINNESOTA 56353 Monday, March 20, 2017 6:30 p.m. High School Media Center |
REGULAR & CLOSED BOARD MEETING
I. CALL TO ORDER REGULAR SCHOOL BOARD MEETING, CLOSED MEETING FOR THE PURPOSE OF DISCUSSING NEGOTIATIONS STRATEGIES (MN §13D.03), AND PLEDGE OF ALLEGIANCE – Chairperson, Jeff Larson
II. ROLL CALL - CLERK Those present: Those absent:
Voting Rotation: Jere Day, Aimee Struffert, Bryan Rensenbrink, Todd Quaintance, Sarah Ploeger, Brandon Baker, Jeff Larson
III. APPROVAL OF AGENDA
IV. PUBLIC FORUM
Open forum is a specific time set-aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.
Guidelines for the open forum:
- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.
- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.
- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.
- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study. If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.
- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum. Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information. This policy, in its entirety, can be found under Policies on the School District Web site.)
V. COMMITTEE REPORTS
1. Renewable Energy and Sustainability – February 27
2. Policy Committee – February 28
3. Finance Committee – February 28 & March 13
4. Committee of the Whole – March 6
5. Building and Grounds – March 6 & March 20
VI. PRESENTATIONS
1. Birth-2 Help Me Grow by Betsy Wall & Kim Wendt (Enclosure #1)
2. Lease Levy Continuation by Steve Voshell & Bob Sumner (Enclosure #2)
3. Summer Programming Relocation Plan – Bob Sumner (Enclosure #3)
VII. APPROVAL OF THE CONSENT AGENDA
The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.
A. Approval of Minutes (See Enclosure #4 on the web site)
Minutes of the February 21, 2017 Regular Meeting
B. Approval of Bills (See Enclosure #5 on the web site)
C. Approval of Wire Transfers Listed Below:
Transfers from PMA to First National
2/1/17 $400,000.00
2/7/17 $400,000.00
2/28/17 $500,000.00
Transfers from Liquid Assets to First National
2/14/17 $300,000.00
D. Personnel Items
1. New Positions
a. Hire Catherine Ashbridge, Homebound Instructor, $24.00/hour, 6 hours/week, effective February 27, 2017 for up to 4 weeks
b. Hire Bryan Pederson, Homebound Instructor, $24.00/hour, 3 hours/week, effective March 6, 2017 for approximately 6 weeks
c. Hire Tamara Gehling, Homebound Instructor, $24.00/hour, 3 hours/week, effective March 6, 2017 for approximately 6 weeks
d. Hire Wendy Anderson, Homebound Instructor, $24.00/hour, 4.5 hours/week, effective March 13, 2017 for up to 11 weeks
e. Hire Mike Sorensen, Homebound Instructor, $24.00/hour, 1.5 hours/week, effective March 13, 2017 for up to 11 weeks
2. Change in Assignment or Replacement
a. Hire Jenna Kraft, Crossing Guard (replacing Richard Cope), 1 hour/day, 5 hours/week, $12.00/hour, effective February 24, 2017
b. Hire Matthew Cluraghty, Head Grade 7 & 8 Boys Track Coach (replacing KarLee Crain), $1,800.56, effective March 28, 2017
c. Hire Nicole Hoffman, Head Grade 7 & 8 Girls Track Coach (replacing Wendy Hakes-Anderson), BA+20, Step1, $1,800.56, effective March 28, 2017
d. Hire Alesha Olson, Paraprofessional (replacing Nicole Bragg), $12.00/hour, 31.25 hours/week, effective March 23, 2017
3. Resignations / Retirements / Seasonal Layoff / Termination:
a. Accept the resignation of Nicole Bragg, Paraprofessional, effective February 28, 2017
b. Approve the retirement of Deb Streeter, Special Education Teacher, effective May 31, 2017. Thank you Deb, for 30 years of service to Milaca Public Schools!
c. Accept the non-renewal of the contract for Catherine Ashbridge, English Teacher, effective at the end of the 2016-2017 school year.
4. Staff Leave Requests
a. Approve maternity leave for Jessica Juntunen, Elementary Teacher, effective approximately August 28 – October 8, 2017
VIII. PRINCIPALS/DIRECTORS/COORDINATORS REPORTS
1. High School Principal (See Enclosure #6 on the web site)
2. Elementary Principal (See Enclosure #7 on the web site)
3. Assistant Principal of Student Activities (See Enclosure #8 on the web site)
4. Community Education Director/Facilities Manager (See Enclosure #9 on the web site)
5. Business Manager Report (See Enclosure #10 on the web site)
1. Financial Picture of the District (Enclosure #11)
IX. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED
A. Approval of Treasurer’s Report (Enclosure #12)
Discussion
A motion is in order to approve the Treasurer’s Report.
B. Acknowledgement of Gifts/Donations
Therefore, the Business Manager recommends the following resolution:
Motion by ________ to approve the following resolution:
WHEREAS, School Board Policy #706 establishes guidelines for the acceptance of gifts/donations to the District; and
WHEREAS, Minnesota Statute 465.03 states the School Board may accept a gift, grant or devise of real or personal property only by the adoption of a resolution approved by two-thirds of its members; and
BE IT RESOLVED that the School Board of Independent School District No. 912 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Date |
From |
Site |
Item/Nature of Donation/Gift |
Value/Amount |
2/26/17 |
DiMar Plumbing |
Bldg. Trades |
Labor/time |
$1,000.00 |
3/8/17 |
Mille Lacs Corporation Ventures |
Robotics Team |
Monetary donation for tools |
$1,000.00 |
3/15/17 |
PAI Insurance |
Milaca School District |
Monetary donation for overdue lunch accounts |
$500 |
The motion for the adoption of the foregoing resolution was duly seconded by ________ and upon vote being taken thereon the following voted in favor there of:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
C. Resolution Relating to the Termination and Nonrenewal of the Teaching Contract of Catherine Ashbridge a Probationary Teacher
Member __________________introduced the following resolution and moved its adoption:
RESOLUTION RELATING TO THE TERMINATION
AND NONRENEWAL OF THE TEACHING CONTRACT
OF CATHERINE ASHBRIDGE A
PROBATIONARY TEACHER.
WHEREAS, Catherine Ashbridge is a probationary teacher in Independent School District No 912
BE IT RESOLVED, by the School Board of Independent School District No. 912, that pursuant to Minnesota Statutes 122A.40, Subdivision 5, that the teaching contract of Catherine Ashbridge, a probationary teacher in Independent School District No. 912, is hereby terminated at the close of the current 2016 – 2017 school year.
BE IT FURTHER RESOLVED that written notice be sent to said teacher regarding termination and non-renewal of his/her contract as provided by law, and that said notice shall be in substantially the following form:
NOTICE OF TERMINATION
AND NON-RENEWAL
Dear Ms. Ashbridge:
You are hereby notified that at a regular meeting of the School Board of Independent School District No. 912 held on March 20, 2017, a resolution was adopted by a majority roll call vote to terminate your contract effective at the end of the current school year and not to renew your contract for the 2017 - 2018 school year. Said action of the board is taken pursuant to M.S. 122A.40, Subd. 5.
You may officially request that the school board give its reasons for the non-renewal of your teaching contract. For your information, however, this action is taken because you did not meet the expectations of the district.
Yours very truly,
SCHOOL BOARD OF
INDEPENDENT SCHOOL DISTRICT NO. 912
_________________________________________
Clerk of the School Board
The motion for the adoption of the foregoing resolution was duly seconded by ___________ and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
D. Approval of the Construction Bids (Enclosure #13 to follow)
E. Approve the Resolution Relating to $3,175,000 General Obligation Facilities Maintenance and Tax Abatement Bonds, Series 2017A; Authorizing the Issuance, Awarding the Sale, Prescribing the Form and Details and Providing for the Payment Thereof (Enclosure #14 on the website)
F. Approve the Quotation from Aim Electronics to Purchase Football/Soccer/Track Scoreboards and Accessories in the Amount of $115,280 (Enclosure #15)
This was tabled at the January meeting.
Discussion
A motion is in order to approve the quotation from Aim Electronics to purchase football/soccer/track scoreboards and accessories in the amount of $115,280.
G. Approve the Revised 2016-2017 Budget (Enclosure #16)
Presentation by Robyn Vosberg-Torgerson
Discussion
A motion is in order to approve the revised 2016-2017 budget.
X. ITEMS OF INFORMATION AND/OR DISCUSSION ONLY
A. Enrollment |
|
|||||||||
2015-2016 |
Sept. 2015 |
Oct. 2015 |
Nov. 2015 |
Dec. 2015 |
Jan. 2016 |
Feb. 2016 |
March 2016 |
April 2016 |
May 2016 |
June 2016 |
EC |
27 |
68 |
70 |
68 |
71 |
75 |
77 |
81 |
79 |
|
K |
109 |
108 |
108 |
109 |
109 |
109 |
110 |
111 |
111 |
|
1 |
143 |
143 |
144 |
146 |
145 |
144 |
145 |
143 |
143 |
|
2 |
143 |
142 |
142 |
142 |
141 |
140 |
141 |
138 |
135 |
|
3 |
149 |
149 |
149 |
153 |
153 |
152 |
152 |
148 |
148 |
|
4 |
139 |
136 |
136 |
135 |
133 |
132 |
131 |
132 |
131 |
|
5 |
165 |
164 |
163 |
163 |
162 |
161 |
161 |
161 |
161 |
|
6 |
123 |
123 |
121 |
122 |
125 |
126 |
126 |
126 |
126 |
|
Sub Total K-6 |
971 |
965 |
963 |
970 |
968 |
964 |
966 |
959 |
955 |
|
7 |
141 |
141 |
140 |
142 |
140 |
141 |
143 |
141 |
141 |
|
8 |
140 |
140 |
139 |
139 |
142 |
141 |
140 |
142 |
143 |
|
9 |
139 |
138 |
139 |
140 |
137 |
137 |
136 |
135 |
134 |
|
10 |
142 |
139 |
137 |
136 |
138 |
136 |
136 |
136 |
137 |
|
11 |
140 |
139 |
137 |
128 |
133 |
131 |
131 |
131 |
131 |
|
12 |
130 |
129 |
127 |
125 |
125 |
123 |
124 |
124 |
123 |
|
Sub Total 7-12 |
832 |
826 |
819 |
810 |
815 |
809 |
810 |
809 |
809 |
|
TOTAL K-12 |
1803 |
1791 |
1782 |
1780 |
1783 |
1773 |
1776 |
1768 |
1764 |
|
|
Sept. 2015 |
Oct. 2015 |
Nov. 2015 |
Dec. 2015 |
Jan. 2016 |
Feb. 2016 |
March 2016 |
April 2016 |
May 2016 |
June 2016 |
Home School Student’s (families) |
22 |
62 |
66 |
66 |
68 |
68 |
69 |
69 |
69 |
|
(students) |
48 |
146 |
140 |
140 |
143 |
142 |
145 |
144 |
144 |
|
Com Christian |
68 |
68 |
67 |
67 |
68 |
68 |
69 |
69 |
66 |
|
Pre K |
8 |
8 |
8 |
7 |
8 |
8 |
8 |
8 |
8 |
|
Faith Christian |
31 |
31 |
29 |
29 |
28 |
28 |
27 |
28 |
29 |
|
ALC Only |
20 |
28 |
25 |
31 |
35 |
35 |
42 |
46 |
32 |
|
ALC After School |
36 |
32 |
29 |
27 |
19 |
27 |
16 |
14 |
15 |
|
ALC/MHS |
4 |
6 |
6 |
5 |
5 |
6 |
5 |
7 |
5 |
|
ALC Part Time |
1 |
2 |
2 |
2 |
2 |
1 |
4 |
5 |
2 |
|
ALC total enroll. |
61 |
68 |
62 |
65 |
61 |
69 |
67 |
72 |
54 |
|
|
||||||||||
2016-2017 |
Sept. 2016 |
Oct. 2016 |
Nov. 2016 |
Dec. 2016 |
Jan. 2017 |
Feb. 2017 |
March 2017 |
April 2017 |
May 2017 |
June 2017 |
EC |
37 |
42 |
45 |
47 |
47 |
53 |
54 |
|
|
|
K |
129 |
129 |
126 |
127 |
127 |
126 |
126 |
|
|
|
1 |
117 |
120 |
120 |
118 |
117 |
115 |
113 |
|
|
|
2 |
149 |
146 |
144 |
144 |
146 |
149 |
147 |
|
|
|
3 |
136 |
131 |
135 |
135 |
136 |
136 |
137 |
|
|
|
4 |
145 |
147 |
148 |
146 |
143 |
146 |
146 |
|
|
|
5 |
138 |
135 |
138 |
137 |
138 |
135 |
135 |
|
|
|
6 |
158 |
160 |
160 |
160 |
158 |
156 |
155 |
|
|
|
Sub Total K-6 |
972 |
968 |
971 |
967 |
965 |
963 |
959 |
|
|
|
7 |
130 |
129 |
128 |
129 |
129 |
129 |
128 |
|
|
|
8 |
136 |
135 |
135 |
135 |
133 |
130 |
132 |
|
|
|
9 |
147 |
149 |
147 |
148 |
148 |
148 |
147 |
|
|
|
10 |
135 |
135 |
135 |
133 |
135 |
134 |
134 |
|
|
|
11 |
139 |
136 |
136 |
134 |
133 |
133 |
135 |
|
|
|
12 |
135 |
132 |
131 |
128 |
128 |
128 |
132 |
|
|
|
Sub Total 7-12 |
822 |
816 |
812 |
807 |
806 |
802 |
808 |
|
|
|
TOTAL K-12 |
1794 |
1784 |
1783 |
1774 |
1771 |
1765 |
1767 |
|
|
|
|
Sept. 2016 |
Oct. 2016 |
Nov. 2016 |
Dec. 2016 |
Jan. 2017 |
Feb. 2017 |
March 2017 |
April 2017 |
May 2017 |
June 2017 |
Home School Student’s (families) |
11 |
60 |
64 |
66 |
68 |
69 |
70 |
|
|
|
(students) |
22 |
139 |
148 |
150 |
151 |
152 |
154 |
|
|
|
Com Christian |
61 |
60 |
60 |
65 |
65 |
64 |
64 |
|
|
|
Pre K |
9 |
9 |
9 |
9 |
9 |
9 |
9 |
|
|
|
Faith Christian |
32 |
31 |
31 |
30 |
29 |
29 |
29 |
|
|
|
ALC Only |
32 |
34 |
38 |
42 |
44 |
35 |
36 |
|
|
|
ALC After School |
40 |
24 |
25 |
27 |
27 |
22 |
29 |
|
|
|
ALC/MHS |
3 |
3 |
3 |
3 |
3 |
3 |
2 |
|
|
|
ALC Part Time |
0 |
1 |
0 |
1 |
1 |
1 |
1 |
|
|
|
ALC total enroll. |
75 |
62 |
66 |
73 |
75 |
61 |
68 |
|
|
|
B. Discussion on Administration Recommendations for $310,000 Proposed Budgetary Adjustments
Reduction amounts:
$11,000 -- Technology (email system)
$130,000 -- 2 FTE teachers (attrition and program adjustments)
$50,000 -- 2 Paraprofessionals (enrollment and schedule efficiency)
$20,000 -- Reduction in supply budgets
Total = $211,000
Revenue ideas/possibilities:
$30,000 -- “Wrap Around Care” on site (charge back to General Fund)
$65,000 -- Transportation route extensions
$32,000 -- Scoreboard Sponsorship
$13,000 -- Fees
Total = $140,000
Anticipated additions due to adjustments:
$23,500 -- increase in ALC teacher time
$12,000 -- set aside for support/maintenance of new scoreboards
Total = +$35,500
Estimated Net Total = $315,500
XI. SUPERINTENDENT AND BOARD MEMBER ITEMS
A. Superintendent Report (See Enclosure #17 on the web site)
B. Board Member Items
1. Community Ed Advisory Board Meeting – J. Day
2. Worlds Best Workforce – J. Day
C. First Reading of Policies (See Enclosure #18 on the web site)
- Policy 601 – School District Curriculum and Instruction Goals
- Policy 604 – Instructional Curriculum
- Policy 613 – Graduation Requirements
D. Second Reading of Policies (See Enclosure #19 on the web site)
- Policy 513 – Student Promotion, Retention, and Program Design
- Policy 603 – Curriculum Development
D. Student Activities (See Enclosure #20 on the web site)
XII. MOTION TO CLOSE THE MEETING FOR PURPOSE OF
NEGOTIATIONS DISCUSSION (MN §13D.03)
XIII. MOTION TO OPEN THE CLOSED MEETING
A. Negotiations Discussion
XIV. MOTION TO CLOSE THE CLOSED MEETING
XV. MOTION TO OPEN THE REGULAR MEETING
XVII. MOTION TO ADJOURN MEETING
MILACA SCHOOL DISTRICT MISSION STATEMENT
To educate, empower, and engage all students to become caring and
responsible citizens who will succeed in an ever-changing world.
MILACA SCHOOL DISTRICT VISION STATEMENT
Instilling pride and achieving excellence.
MILACA SCHOOL DISTRICT BELIEF STATEMENT
We believe:
1. In high-quality education and innovative opportunities for all students.
2. In a strong partnership between students, staff, parents and community.
3. Students and staff deserve a safe, honest, positive, and supportive environment.
4. In college and career readiness.
5. All students can learn, although, at different rates and in different ways.
6. In providing the technology and flexible learning spaces necessary for a 21st century education.
7. Students should continue to have multiple opportunities to be actively involved.
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