Milaca Public Schools
500 Highway 23 West
Milaca, MN 56353

INDEPENDENT SCHOOL DISTRICT #912

MILACA, MINNESOTA 56353

Monday, June 19, 2017     6:30 p.m.

Area Learning Center

 

REGULAR BOARD MEETING

           

I.       CALL TO ORDER REGULAR SCHOOL BOARD MEETING AND PLEDGE OF ALLEGIANCE – Chairperson, Jeff Larson

 

 

II.     ROLL CALL - CLERK   Those present:                   Those absent:

Voting Rotation: Todd Quaintance, Sarah Ploeger, Brandon Baker, Jeff Larson, Jere Day, Aimee Struffert, Bryan Rensenbrink

 

 

III.    APPROVAL OF AGENDA

 

 

IV.    PUBLIC FORUM

Open forum is a specific time set-aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.

Guidelines for the open forum:

- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.

- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.

- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.

- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study.  If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.

- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum.  Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information.  This policy, in its entirety, can be found under Policies on the School District Web site.)

 

 

V.        COMMITTEE REPORTS

  1. Building and Grounds Committee – May 16, May 30, & June 19 (B. Baker)
    1. Building Sign (May 16)
    2. Construction Update (May 16, May 30, & June 19)
    3. Message Marquee (May 16, May 30, & June 19)
    4. Property Tour (May 16)
    5. Items for Future Discussion (May 16)

 

  1. Teacher Negotiations Committee – May 17, May 18, June 5 (S. Ploeger)
    1. Teacher Negotiations Preparation (May 17 & June 5)
    2. Teacher Negotiations (May 18)

 

  1. Policy Committee  – May 23 (A. Struffert)
    1. Policy Review

 

  1. Meet and Confer – May 23 (B. Baker)
    1. No End of Year Breakfast
    2. Construction Packing and Unpacking
    3. Additional Packing Time
    4. Construction Roofing Smells
    5. Calendar Process

 

  1. Finance Committee – May 23 (B. Baker)
    1. ADSIS Budget
    2. FY 18 Budget
    3. Collections/Food Service Debt Policy

 

  1. Committee of the Whole – June 5 & June 19 (J. Larson)
    1. Policy 410 – Field Trips (June 5)
    2. Gate Fee Survey Results (June 5)
    3. Calendar Review (June 5)
    4. New Addition Tour (June 19)

 

 

VI.       PRESENTATIONS

No Presentations

 

 

VII.   APPROVAL OF THE CONSENT AGENDA

The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.

 

A.     Approval of Minutes (See Enclosure #1 on the web site)

Minutes of the May 15, 2017 Regular Meeting

 

B.     Approval of Bills (See Enclosure #2 on the web site)

- Checks
- Wires

C.     Approval of Wire Transfers Listed Below:

Transfers from PMA to First National

5/1/17           $500,000.00

5/5/17           $300,000.00

5/15/17         $500,000.00

5/19/17         $400,000.00

5/30/17         $700,000.00

 

D.     Personnel Items

1. New Positions

 

 

2. Change in Assignment or Replacement

a.  Approve the Notice of Assignment for Rachel Sichler, Summer Kids Town Level One Aide, not to exceed 30-38 hours/week, $9.88/hour, effective June 1 – August 21, 2017

b. Revision to the hire David Bauer, Cleaner – Class 1 (replacing Melvin Hartung) 40 hours/week, $11.00/hour, effective May 16, 2017 (originally approved as May 8, 2017)

c. Hire Jody Brenteson, Special Education Teacher (replacing Tamara Gehling), BA, Step 2, 1.0 FTE, $37,198, effective August 22, 2017

d. Hire the following Elementary Summer School ESY Paraprofessionals, 5.25 hours/day (84 hours total), effective June 5-8, June 12-15, July 10-13, July 17-20, 2017:

  1. Brenda DeHart, $13.92/hour
  2. Sarah Larsen, $13.92/hour
  3. Jeannie Manthie, $16.46/hour
  4. Sherri Simon-Tolmie, $15.14/hour
  5. Hope Schendel, $12/hour (increases to $12.80/hour on July 1)
  6. Connie Belanger, $16.46/hour
  7. Connie Herges, $13.92/hour
  8. Jenny Warne, $12/hour (increases to $12.80/hour on July 1)
  9. Jody Meixell, $12.80/hour
  10. Nickie Pierotti, $12/hour (increases to $12.80/hour on July 1)

e. Hire the Cindy Johnson, Summer School ESY Paraprofessional and SPED Transportation, 6.5 hours/day (104 hours total), $16.81/hour, effective June 5-8, June 12-15, July 10-13, July 17-20, 2017:

f. Hire the follow Elementary Summer School ECSE Additional Paraprofessionals, 1.5 hours/day (12 hours total), June 6, 8, 13, 15; July 11, 13, 18, 20, 2017:

  1. Jody Meixell, $12.80/hour
  2. Nickie Pierotti, (increases to $12.80/hour on July 1)

g. Hire the following Elementary Targeted Service Teachers, 5.25 hours/day plus an additional 4 hours planning time (88 hours total), $24/hour, effective June 5-8, June 12-15, July 10-13, July 17-20, 2017:

  1. Rachel Arens
  2. Rose Ash
  3. Cody Farrand
  4. Tracy Hass
  5. Wendy Hakes-Anderson
  6. Sarah Larsen
  7. Shannon Lepper
  8. Christina Moscho
  9. Erica Reiners
  10. Chelsie Skorich
  11. Missy Tellinghuisen
  12. Jody Udstuen
  13. MaryJo Vickers
  14. Rebecca Winkelman
  15. Cassie Wredberg

h. Hire the following Elementary ESY Teachers, 5.25 hours/day plus an additional 4 hours planning time (88 hours total), $24/hour, effective June 5-8, June 12-15, July 10-13, July 17-20, 2017:

  1. Krystal Forbord
  2. Chuck Henkemeyer
  3. Christine Hostrawser
  4. Julie Quayle
  5. Geri Wild
  6. Mike Warner

i. Hire Christine Howstrawser, ECSE Teacher, $24/hour, 30 hours total, effective June 1 – August 30, 2017

j Hire Emily Orton, ECSE Teacher, $24/hour, 15 hours/week, effective June 1 – August 30, 2017

k. Hire Julie Quayle, ECSE Teacher, $24/hour, 104 hours total, effective June 1 – August 30, 2017

l. Hire Betsy Wall, ECSE Teacher, $24/hour, 30 hours/week, effective June 1 – August 30, 2017

m. Hire Kim Wendt, ECSE Teacher, $24/hour, 24 hours/week, effective June 1 – August 30, 2017

n. Hire Laura Braun, Home Bound Teacher, $24/hour, 6 hours total, effective May 18, 2017

o. Hire Sharon DeVries, Summer Technology Help, $13/hour, effective June 1, 2017

p. Hire Edie Kuperus, Summer Technology Help, $13/hour, May 31, 2017

q. Hire Cathy Dullinger, SPED Kids Town Paraprofessional, hours as needed, approximately 21 days, $16.46/hour, effective June 19, 2017

r. Hire Vanessa Eekoff, Elementary Special Education Teacher (replacing Deb Streeter), BA, Step 1, 1.0 FTE, $37,198, effective August 22, 2017. Contingent upon receiving Minnesota Teaching License.

s. Hire Val Tesch, Food Service (replacing Patsy Buck), 25 hours/week, $13.42/hour, effective May 24, 2017

t. Hire Sheila Dahlen, Summer Custodial, 40 hours/week, $10.50/hour, effective May 31 – August 31, 2017

u. Hire Christine Jenson, Summer Custodial, 40 hours/week, $10.50/hour, effective May 31 – August 31, 2017

v. Hire Paula Borst, Summer Custodial, 40 hours/week, $10.50/hour, effective May 31 – August 31, 2017

w. Hire Paula Hockert, Summer Custodial, $10.50/hour, effective May 31 – August 31, 2017

x. Hire Kim Lubrant, Summer School Nurse, 5.25 hours/day plus an additional 4 hours planning time (88 hours total), $24/hour, effective June 2, June 5-15, July 10-20

y. Change in assignment for Chelsie Skorich, Elementary Teacher (previously Title I), BA, Step 2, 1.0 FTE, $37,198, effective August 28, 2017

z. Change in assignment for Ann Westphal, ADSIS Teacher (previously Title I), BA, Step 15, 1.0 FTE, $46,411, effective August 28, 2017

aa. Change in assignment for Shirley Geurkink, ADSIS Teacher (previously Title I), BA, Step 15, 1.0 FTE, $46,411, effective August 28, 2017

bb. Hire Steve Hammero, ALC Summer Session, 3.5 hours/day for 16 days (56 hours total), $24/hour, effective June 5-29, 2017

cc. Hire the following teachers for ALC Summer Session, 3.5 hours/day for 17 days (59.5 hours total), $24/hour, effective June 5-29, 2017:

  1. Damian Fish

dd. Hire Nicole Hoffman, High School ESY Teacher, 5 hours/day plus an additional 8 hours planning time (88 hours total), $24/hour, effective June 5-8, June 12-15, July 10-13, July 17-20

ee. Hire the following High School Summer School ESY Paraprofessionals, 4.5 hours/day (72 hours total), effective June 5-8, June 12-15, July 10-13, July 17-20, 2017:

  1. Kelly Bryson, $12/hour in June, $12.80/hour starting July 1, 2017
  2. Lana Carlson, $16.46/hour

ff. Hire Melissa Peterman, High School Summer School ESY Paraprofessional, 4.5 hours/day (54 hours total), $16.46/hour, effective June 5-8, July 10-13, July 17-20, 2017

gg. Hire the following High School Targeted Service Teachers, 5.25 hours/day plus an additional 4 hours planning time (88 hours total), $24/hour, effective June 5-8, June 12-15, July 10-13, July 17-20, 2017:

  1. David Grilz
  2. Susan Shepard
  3. Maggie Stellmach

hh. Hire Pat Brannan, High School Targeted Service Paraprofessional, 5.25 hours/day (84 hours/total), $12.80/hour, effective June 5-8, June 12-15, July 10-13, July 17-20, 2017

ii. Hire Sharon DeVries, Summer Painting, 400 hours divided with Brenda Rueckert, $12.00/hour, effective June 12, 2017

jj. Hire Brenda Rueckert, Summer Painting, 400 hours divided with Sharon DeVries, $13.00/hour, effective June 12, 2017

kk. Hire the following Kathleen Engblom, Food Service – Summer School, hours vary, effective June 5, 2017:

  1. Kathleen Engblom, $17.25/hour
  2. Tonni Huonder, $13.42/hour
  3. Leigh Vivant, $20.00/hour

ll. Hire the following, Food Service – Summer School, hours vary, effective June 12, 2017:

  1. Barb Hanenberg, $18.75/hour
  2. Connie Freudenberg, $18.75/hour
  3. Leah Bergantzel, $13.42/hour
  4. Tonni Huonder, $13.42/hour

mm. Hire Linda Moyer, Food Service – Summer School, hours vary, $16.85/hour, effective July 10, 2017
nn. Hire Jeremy Mika, Grade 9 Football Coach, BA, Step 15, $3,644.56, effective August 14, 2017

oo. Hire Jocelyn Berg, Physical Education Teacher (replacing Rachel Bekius), MA+10, step 15, 1.0 FTE, $67,527, effective August 21, 2017
pp. Hire Kyle Shepard for ALC Summer Session, 87.5 hours total, $24/hour, effective June 5-30, 2017
qq. Hire Steve Hammero, ALC Director – Extended Contract, $387.90/day, up to 10 days, effective July 1, 2017 – June 30, 2018

rr. Hire Jamie Lange, ALC Secretary – Summer School, 72 hours total, $15.98/hour, effective June 5 – 30, 2017

 

3. Resignations / Retirements / Seasonal Layoff / Termination:

a. Accept the resignation of Mike Sorenson, JV Baseball Coach, effective May 24, 2017

b. Accept the resignation of Katherine Nelson, Food Service, effective May 26, 2017

c. Accept the resignation of Rachel Bekius, Health/Phy Ed/DAPE Teacher, Co-Head Softball Coach, & Grade 9 Basketball Coach, effective at the end of the 2016-2017 School Year

d. Terminate Paula Hockert, Summer Cleaner, effective June 1, 2017

e. Terminate Paula Borst, Summer Cleaner, effective June 1, 2017

f. Accept the resignation of Brenda Rueckert, Grade 7 Softball Coach, effective June 13, 2017

 

4. Staff Leave Requests

a. Approve the leave request for the 2017-2018 School Year for Jill Tye, Special Education Teacher, effective August 28, 2017

b. Approve FMLA/maternity leave for Nicole Hoffman, Special Education Teacher, effective approximately November 13 – December 15, 2017

c. Approve FMLA/maternity leave for Amber Kent, P&I Grant Coordinator, effective July 11 – August 8, 2017

 

E.    Annual Review and Approval of the Following Policies (Enclosure #3 on the website):

                Policy 503 – Student Attendance

           Policy 604 – Instructional Curriculum

                 Policy 617 – School District Ensurance of Preparatory and High School Standards

 

F.    Approval of the Overnight Trip Request for the Marching Band Trip to Chicago, June 25 – June 28, 2018 (Enclosure #4)

 

G.   Approval of the 2017-2018 Membership with Schools for Equity in Education, $2,653.67

 

H.   Approval of the Application with CrisisGo for a Universal Safety and Communications Mobile App, $5,200 for Year 1 and $4,100 Annual Renewal After Year 1

The first year of the agreement is $5,200 which includes a one-time implementation fee, the app, daily synch with our student information system, video account allowing transiting and receiving live video from devices, on-line and on-site training. Annual renewal after the first year will be $4,100.

 

E. Approve the Overnight Trip Request for the Tenth Grade Washington D.C. Trip, April 5-8, 2018 (Enclosure #5)

 

F. Approve the Overnight Trip Request for FFA to Attend the National Convention in Indianapolis, October 24-28, 2017 (Enclosure #6)

 

 

VIII. PRINCIPALS/DIRECTORS/COORDINATORS REPORTS

1. High School Principal (See Enclosure #7 on the web site)

 

2. Elementary Principal (See Enclosure #8 on the web site)

 

3. Assistant Principal of Student Activities  (See Enclosure #9 on the web site)

 

4. Community Education Director/Facilities Manager  (See Enclosure #10 on the web site)

 

5. Business Manager Report (Enclosure #11 to be distributed at the meeting)

1. Financial Picture of the District (Enclosure #12)

 

 

IX. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED

 

A.     Approval of Treasurer’s Report (Enclosure #13)

 

Discussion

A motion is in order to approve the Treasurer’s Report.

 

B.     Acknowledgement of Gifts/Donations

 

Therefore, the Business Manager recommends the following resolution:

Motion by ________ to approve the following resolution:

 

WHEREAS, School Board Policy #706 establishes guidelines for the acceptance of gifts/donations to the District; and

 

WHEREAS, Minnesota Statute 465.03 states the School Board may accept a gift, grant or devise of real or personal property only by the adoption of a resolution approved by two-thirds of its members; and

 

BE IT RESOLVED that the School Board of Independent School District No. 912 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).

 

Date

From

Site

Item/Nature of Donation/Gift

Value/Amount

6/8/17

United Way

Kids Town

Monetary

$1,579

6/12/17

United Way

School Readiness

Monetary

$1,579

 

 

 

 

 

 

The motion for the adoption of the foregoing resolution was duly seconded by ________ and upon vote being taken thereon the following voted in favor there of:

 

and the following voted against the same:

 

whereupon said resolution was declared duly passed and adopted.

 

C.    Approve Reinstating 2.5 Hours/Day Position in High School Food Service

This request is based on the need to prep and serve at RRN and the ALC, which previously has shared a location. With the completion of the new addition, meals need to be transported to two separate locations, requiring the need to hire an additional staff member.

 

Discussion

A motion is in order to approve reinstating a 2.5 hours/day position in High School Food Service.

 

D.    Approve Restoring Activity/Event Gate Fees for Visiting Teams, Generating $13,000

Postponed from the May meeting. Gate fee survey results commentary by Superintendent Truebenbach.

 

Discussion

A motion is in order to approve restoring activity/event gate fees for visiting teams, generating $13,000.

 

E.    Approval of the FY17 Preliminary Budget (Enclosure #14a & Enclosure #14b)

Presentation: Robyn Vosberg-Torgerson

 

Discussion

A motion is in order to approve the FY17 Preliminary Budget.

 

F.    Approve the 10-Year Facility Plan (Enclosure #15)

 

Discussion

A motion is in order to approve the 10-year facility plan.

 

G.    Approval of the Central Minnesota Adult Basic Education Consortium Membership (Enclosure #16)

This is a yearly ABE agreement under our Community Education Program.

 

Discussion

A motion is in order to approve the Central Minnesota Adult Basic Education Consortium Membership.

 

H.    Approval of the Athletic Training Service Proposal with Fairview Northland Medical Center (Enclosure #17)

 

Discussion

A motion is in order to approve the athletic training service proposal with Fairview Northland Medical Center.

 

X.    ITEMS OF INFORMATION AND/OR DISCUSSION ONLY

A. Enrollment

 

2015-2016

Sept. 2015

Oct. 2015

Nov. 2015

Dec. 2015

Jan. 2016

Feb. 2016

March 2016

April 2016

May 2016

June 2016

EC

27

68

70

68

71

75

77

81

79

 

K

109

108

108

109

109

109

110

111

111

 

1

143

143

144

146

145

144

145

143

143

 

2

143

142

142

142

141

140

141

138

135

 

3

149

149

149

153

153

152

152

148

148

 

4

139

136

136

135

133

132

131

132

131

 

5

165

164

163

163

162

161

161

161

161

 

6

123

123

121

122

125

126

126

126

126

 

Sub Total K-6

971

965

963

970

968

964

966

959

955

 

7

141

141

140

142

140

141

143

141

141

 

8

140

140

139

139

142

141

140

142

143

 

9

139

138

139

140

137

137

136

135

134

 

10

142

139

137

136

138

136

136

136

137

 

11

140

139

137

128

133

131

131

131

131

 

12

130

129

127

125

125

123

124

124

123

 

Sub Total 7-12

832

826

819

810

815

809

810

809

809

 

TOTAL K-12

1803

1791

1782

1780

1783

1773

1776

1768

1764

 

 

Sept. 2015

Oct. 2015

Nov. 2015

Dec. 2015

Jan. 2016

Feb. 2016

March 2016

April 2016

May 2016

June 2016

Home School Student’s (families)

22

62

66

66

68

68

69

69

69

 

(students)

48

146

140

140

143

142

145

144

144

 

Com Christian

68

68

67

67

68

68

69

69

66

 

Pre K

8

8

8

7

8

8

8

8

8

 

Faith Christian

31

31

29

29

28

28

27

28

29

 

ALC Only

20

28

25

31

35

35

42

46

32

 

ALC After School

36

32

29

27

19

27

16

14

15

 

ALC/MHS

4

6

6

5

5

6

5

7

5

 

ALC Part Time

1

2

2

2

2

1

4

5

2

 

ALC total enroll.

61

68

62

65

61

69

67

72

54

 

 

2016-2017

Sept. 2016

Oct. 2016

Nov. 2016

Dec. 2016

Jan. 2017

Feb. 2017

March 2017

April 2017

May 2017

June 2017

EC

37

42

45

47

47

53

54

56

59

 

K

129

129

126

127

127

126

126

125

124

 

1

117

120

120

118

117

115

113

112

113

 

2

149

146

144

144

146

149

147

145

143

 

3

136

131

135

135

136

136

137

136

136

 

4

145

147

148

146

143

146

146

145

145

 

5

138

135

138

137

138

135

135

135

136

 

6

158

160

160

160

158

156

155

155

155

 

Sub Total K-6

972

968

971

967

965

963

959

953

952

 

7

130

129

128

129

129

129

128

127

128

 

8

136

135

135

135

133

130

132

133

131

 

9

147

149

147

148

148

148

147

146

148

 

10

135

135

135

133

135

134

134

133

133

 

11

139

136

136

134

133

133

135

134

135

 

12

135

132

131

128

128

128

132

131

132

 

Sub Total 7-12

822

816

812

807

806

802

808

804

807

 

TOTAL K-12

1794

1784

1783

1774

1771

1765

1767

1757

1759

 

 

Sept. 2016

Oct. 2016

Nov. 2016

Dec. 2016

Jan. 2017

Feb. 2017

March 2017

April 2017

May 2017

June 2017

Home School Student’s (families)

11

60

64

66

68

69

70

70

70

 

(students)

22

139

148

150

151

152

154

155

155

 

Com Christian

61

60

60

65

65

64

64

64

64

 

Pre K

9

9

9

9

9

9

9

9

9

 

Faith Christian

32

31

31

30

29

29

29

29

28

 

ALC Only

32

34

38

42

44

35

36

42

40

 

ALC After School

40

24

25

27

27

22

29

25

21

 

ALC/MHS

3

3

3

3

3

3

2

2

3

 

ALC Part Time

0

1

0

1

1

1

1

1

0

 

ALC total enroll.

75

62

66

73

75

61

68

70

64

 

 

XI.    SUPERINTENDENT AND BOARD MEMBER ITEMS

 

A.     Superintendent Report (Enclosure #18 to be distributed at the meeting)

         - Fundraising Summary (Enclosure #19 on the web site)

         - Policy - Unpaid Meal Charge and Debt Collection (Enclosure #20 on the web site)

 

B.     Board Member Items

 

C.     First Reading of Policies (See Enclosure #21 on the web site)

         - Policy 414 – Mandated Reporting of Child Neglect or Physical or Sexual Abuse

         - Policy 509 – Enrollment of Nonresident Students

         - Policy 515 – Protection and Privacy of Pupil Records

         - Policy 525 – Violence Prevention

         - Policy 615 – Testing, Accommodations, Modifications, and Exemptions for IEPS, Section 504 Plans, and LEP Students

         - Policy 701 – Establishment and Adoption of School District Budget

 

D.     Student Activities (See Enclosure #22 on the web site)

 

 

XII.   MOTION TO ADJOURN MEETING

 

 

 

MILACA SCHOOL DISTRICT MISSION STATEMENT

 

To educate, empower, and engage all students to become caring and

responsible citizens who will succeed in an ever-changing world.

 

 

MILACA SCHOOL DISTRICT VISION STATEMENT

 

Instilling pride and achieving excellence.

 

 

 

MILACA SCHOOL DISTRICT BELIEF STATEMENT

 

We believe:

  1. In high-quality education and innovative opportunities for all students.
  2. In a strong partnership between students, staff, parents and community.
  3. Students and staff deserve a safe, honest, positive, and supportive environment.
  4. In college and career readiness.
  5. All students can learn, although, at different rates and in different ways.
  6. In providing the technology and flexible learning spaces necessary for a 21st century education.
  7. Students should continue to have multiple opportunities to be actively involved.

 

 



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