REGULAR BOARD MEETING

I.       CALL TO ORDER REGULAR SCHOOL BOARD MEETING AND PLEDGE OF ALLEGIANCE – Chairperson, Jeff Larson

II.     ROLL CALL - CLERK   Those present:                   Those absent:

Voting Rotation: Sarah Ploeger, Brandon Baker, Jeff Larson, Jere Day, Aimee Struffert, Bryan Rensenbrink, Todd Quaintance

III.    APPROVAL OF AGENDA

IV.    PUBLIC FORUM

Open forum is a specific time set-aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.

Guidelines for the open forum:

- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.

- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.

- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.

- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study.  If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.

- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum.  Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information.  This policy, in its entirety, can be found under Policies on the School District Web site.)

V.        COMMITTEE REPORTS

1. Teacher Negotiations Committee – June 21 & 26 (S. Ploeger)
   1. Teacher Negotiations
2. Policy Committee – June 27 (A. Struffert)
   1. Policy Review
3. Building and Grounds – July 11 (B. Baker)
   1. Construction Update

VI.       PRESENTATIONS

VII.   APPROVAL OF THE CONSENT AGENDA

The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.

A.     Approval of Minutes (See Enclosure #1 on the web site)

Minutes of the June 19, 2017 Regular Meeting

B.     Approval of Bills (See Enclosure #2 on the web site)

- Checks
- Wires

C.     Approval of Wire Transfers Listed Below:

PMA Transfers to First National Bank

6/9/17 $400,000.00

6/21/17 $500,000.00

D.     Personnel Items

1. New Positions

2. Change in Assignment or Replacement

a. Hire Brandon Kiel, JV Boys Basketball Coach (replacing Dylan Moorlag), $3,201.04, effective November 19, 2017

b. Hire Emily Ruegemer, Head Softball Coach (replacing Rachel Bekius), BA+20, Step 3, $3,727.98, effective March 12, 2018

c. Hire Alicia Bah, Summer School ESY Paraprofessional, 84 hours total, $12.00/hour, effective June 5, 2017

d. Hire Tessa Jenson, Summer Cleaner (replacing Paula Borst), 40 hours/week, $10.50/hour, effective June 30, 2017

e. Hire Jean Fritz, Food Service (replacing Katherine Nelson), 13.75 hours/week, $13.42/hour, effective August 28, 2017

f. Hire Tessa Jenson, Summer Van Paraprofessional, 36 hours total, $12.80/hour, effective July 18, 2017

g. Approve the Notice of Assignment with Jean Fritz, Food Server, 2.75 hours/day not to exceed 14 hours/week, $13.42/hour, effective August 28, 2017

3. Resignations / Retirements / Seasonal Layoff / Termination:

4. Staff Leave Requests

E.      Approval of the 2017-2018 Membership with Resource Training & Solutions, $4,636.22

F.      Approval of the 2017-2018 Contract for Media Consultation Services with Andrea Mikla, Positive Community Norms Specialist (Enclosure #3)

G.     Approval of 2017-2018 Contract for Planning & Implementation Project Coordinator MNDH Grant with Amber Kent (Enclosure #4)

H.     Approval of the 2017-2018 MSBA Association Dues and Policy Services Renewal, $6,593.00

I.       Approval of the 2017-2019 Title I Tutor Letter of Assignment with Susan Shepard (Enclosure)

J.      Approval of the 2017-2019 Title I Tutor Letter of Assignment with Deborah Winkler (Enclosure)

VIII. PRINCIPALS/DIRECTORS/COORDINATORS REPORTS

1. High School Principal

1. No Report

2. Elementary Principal

1. No Report

3. Curriculum and Instruction Coordinator

1. No Report

4. Assistant Principal of Student Activities

1. No Report

5. Community Education Director/Facilities Manager  (See Enclosure #5 on the web site)

6. Business Manager Report (Enclosure #6 to be distributed at the meeting)

1. Financial Picture of the District (Enclosure #7)

IX. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED

A.     Approval of Treasurer’s Report (Enclosure #8)

Discussion

A motion is in order to approve the Treasurer’s Report.

B.     Acknowledgement of Gifts/Donations

Therefore, the Business Manager recommends the following resolution:

Motion by ________ to approve the following resolution:

WHEREAS, School Board Policy #706 establishes guidelines for the acceptance of gifts/donations to the District; and

WHEREAS, Minnesota Statute 465.03 states the School Board may accept a gift, grant or devise of real or personal property only by the adoption of a resolution approved by two-thirds of its members; and

BE IT RESOLVED that the School Board of Independent School District No. 912 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).

The motion for the adoption of the foregoing resolution was duly seconded by ________ and upon vote being taken thereon the following voted in favor there of:

and the following voted against the same:

whereupon said resolution was declared duly passed and adopted.

C.    Approve Reinstating 2.5 Hours/Day Position in High School Food Service

This item was tabled at the June meeting. This request is based on the need to prep and serve at RRN and the ALC, which previously has shared a location. With the completion of the new addition, meals need to be transported to two separate locations, requiring the need to hire an additional staff member.

Discussion

A motion is in order to approve reinstating a 2.5 hours/day position in High School Food Service.

D.    Approve Proposed Community Survey Questions Provided by Morris Leatherman (Enclosure #9)

Discussion

A motion is in order to approve the proposed community survey question provided by Morris Leatherman.

X.    ITEMS OF INFORMATION AND/OR DISCUSSION ONLY

XI.    SUPERINTENDENT AND BOARD MEMBER ITEMS

A.     Superintendent Report 

- Summer Seminar Registration RSVP due July 19

- Attending: Aimee Struffert (Early Bird & hotel), Tim Truebenbach (no Early Bird & no hotel)
- Not attending: Sarah Ploeger, Brandon Baker

- September Study Session Date

- Positive Community Norms Update

B.     Board Member Items

C.     Second Reading of Policies (See Enclosure #10 on the web site)

         - Policy 414 – Mandated Reporting of Child Neglect or Physical or Sexual Abuse

         - Policy 509 – Enrollment of Nonresident Students

         - Policy 515 – Protection and Privacy of Pupil Records

         - Policy 525 – Violence Prevention

         - Policy 615 – Testing, Accommodations, Modifications, and Exemptions for IEPS, Section 504 Plans, and LEP Students

         - Policy 701 – Establishment and Adoption of School District Budget

D.     First Reading of Policies (See Enclosure #11 on the web site)

- Policy 303 – Superintendent Selection

- Policy 405 – Veteran’s Preference

- Policy 602 – Organization of School Calendar and School Day

- Policy 610 – Field Trips

- Policy 619 – Staff Development for Standards

- Policy 805 – Waste Reduction and Recycling

- Policy 806 – Crisis Management Policy

E.      Student Activities (See Enclosure #12 on the web site)

XII.   MOTION TO ADJOURN MEETING

MILACA SCHOOL DISTRICT MISSION STATEMENT

To educate, empower, and engage all students to become caring and

responsible citizens who will succeed in an ever-changing world.

MILACA SCHOOL DISTRICT VISION STATEMENT

Instilling pride and achieving excellence.

MILACA SCHOOL DISTRICT BELIEF STATEMENT

We believe:

1. In high-quality education and innovative opportunities for all students.
2. In a strong partnership between students, staff, parents and community.
3. Students and staff deserve a safe, honest, positive, and supportive environment.
4. In college and career readiness.
5. All students can learn, although, at different rates and in different ways.
6. In providing the technology and flexible learning spaces necessary for a 21st century education.
7. Students should continue to have multiple opportunities to be actively involved.