REGULAR BOARD MEETING

I.       CALL TO ORDER REGULAR SCHOOL BOARD MEETING AND PLEDGE OF ALLEGIANCE – Chairperson, Jeff Larson

II.     ROLL CALL - CLERK   Those present:                   Those absent:

Voting Rotation: Brandon Baker, Jeff Larson, Jere Day, Aimee Struffert, Bryan Rensenbrink, Todd Quaintance, Sarah Ploeger

III.    APPROVAL OF AGENDA

IV.    PUBLIC FORUM

Open forum is a specific time set-aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.

Guidelines for the open forum:

- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.

- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.

- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.

- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study.  If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.

- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum.  Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information.  This policy, in its entirety, can be found under Policies on the School District Web site.)

V.        COMMITTEE REPORTS

1. Policy Committee – July 25 (A. Struffert)
   1. Policy Review
2. Building and Grounds – July 25, August 8 (B. Baker)
   1. Construction Update
3. Finance Committee – July 25 (B. Baker)
   1. Paraprofessional Substitute Pay
   2. Additional Building Square Footage Cleaning
4. Custodial Negotiations – August 14 (A. Struffert)
   1. Custodial Negotiations
5. Clerical Negotiations – August 14 (B. Baker)
   1. Clerical Negotiations
6. Committee of the Whole – August 15 (J. Larsen)
   1. Review Survey Results
7. Paraprofessionals Negotiations – August 17 (J. Day)
   1. Paraprofessionals Negotiations

VI.       PRESENTATIONS

            No Presentations

VII.   APPROVAL OF THE CONSENT AGENDA

The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.

A.     Approval of Minutes (See Enclosure #1 on the web site)

Minutes of the July 17, 2017 Regular Meeting

B.     Approval of Bills (See Enclosure #2 on the web site)

- Checks
- Wires

C.     Approval of Wire Transfers Listed Below:

Liquid Asset Transfers to 1^st National

7/5/17         $400,000.00

7/10/17        $300,000.00

7/28/17        $300,000.00

PMA Transfers to 1^st National

7/10/17        $400,000.00

7/13/17        $500,000.00

7/20/17        $400,000.00

D.     Personnel Items

1. New Positions

2. Change in Assignment or Replacement

a. Hire Randy Zimmer, Long Term Substitute for Jessica Juntunen, MA, Step 15, 1.0 FTE, $13,103.69, effective August 28 – October 18, 2017

b. Hire Rebecca Barland, Elementary Teacher (replacing Jill Tye), BA, Step 2, 1.0 FTE, $37,198, effective August 28, 2017

c. Change in Assignment for Ann Westphal, Title One Lead Interventionist (was ADSIS Teacher), BA, Step 15, $46,411, effective August 28, 2017

d. Hire Debra Streeter, Long Term Substitute for Mary Freeberg, MA, Step 15, 1.0 FTE, $31,873.85, effective August 28, 2017 to January 12, 2018

e. Revision to the hire of Kevin Armbrust, English Teacher (replacing Catherine Ashbridge), MA, Step 11, 1.0 FTE, $57,803, effective August 22, 2017 (original effective date was August 21, 2017)

f. Revision to the hire of Jocelyn Berg, Physical Education Teacher (replacing Rachel Bekius), MA+10, step 15, 1.0 FTE, $67,527, effective August 22, 2017 (original effective date was August 21, 2017)

g. Hire Kiana Goplen, School Readiness Care Supervisor, 40 hours/week, $12.00/hour, effective August 22, 2017

h. Hire Lindsey Rueckert, Summer Painting (replacing Sharon Devries), 214.5 hours split with Brenda Rueckert, $12.00/hour, effective August 7, 2017

i. Increase in hours for Kyle Shepard, ALC Social Studies Teacher, BA+20, Step 4, 1.0 FTE (previously .788 FTE), $42,828, effective August 28, 2017

j. Hire Michelle Gerads, School Readiness Teacher, BA, Step 2, $27.25/hour, effective August 22, 2017

k. Approve the Notice of Assignment for Kiana Goplen, School Readiness Care Supervisor, $12.00/hour, 1,600 hour per contract year

l. Hire Luke Oakes, Assistant Grade 8 Football Coach, $1,800.59, effective August 14, 2017

m. Hire Jeff Kiel, Technology Teacher, BA, Step 3, 1.0 FTE, $38,349, effective August 28, 2017

n. Hire Kim Colvin, Long Term Substitute for Amanda Loidolt, BA, Step 1, $6,744.69, effective August 22, 2017

o. Hire Paul Arens, Assistant Grade 9 Football Coach, BA+20, Step 6, $2,852.51, effective August 14, 2017

p. Hire Katelyn Souba, Long Term Substitute for Kylee Ray, BA, Step 1, 1.0 FTE, $7,971.00, effective August 22 – October 18, 2017

q. Hire Suzanne Haapala, Paraprofessional (replacing Dylan Moorlag), 31.25 hours/week, $12.80/hour, effective August 24, 2017

r. Hire Katherine Nelson, Paraprofessional (replacing Lisa Parkos), 31.25 hours/week, $12.80/hour, effective August 24, 2017

s. Hire Laura Barnes, Paraprofessional (replacing Colleen Barland), 31.25 hours/week, $12.80/hour, effective August 24, 2017
 

t. Hire Bryan Pederson, Business teacher, BA, Step 2, 1.0 FTE, $37,198, effective August 28, 2017

u. Increase in hours for Kim Knudsen, ALC English Teacher, BA, Step 11, 1.0 FTE (previously .788 FTE), $46,411, effective August 28, 2017

v. Change in assignment for Cody Farrand, ADSIS Teacher (previously Title I Teacher), BA+20, Step 2, $40,013, effective August 28, 2017
 

3. Resignations / Retirements / Seasonal Layoff / Termination:

a. Accept the resignation of Deborah Winkler, Paraprofessional, effective 7/31/17, to accept Title I Tutor position

b. Accept the resignation of Nicki Herr, Paraprofessional, effective August 4, 2017

c. Accept the resignation of Dylan Moorlag, Paraprofessional, effective August 9, 2017

d. Accept the resignation of Colleen Barland, Paraprofessional, effective August 4, 2017

e. Accept the resignation of Brandon Kiel, Assistant Grade 9 Football Coach, effective August 10, 2017

f. Accept the resignation of Zach Ploeger, Paraprofessional, effective August 16, 2017

g. Accept the resignation of Melissa Peterman, Paraprofessional, effective August 16, 2017
h. Terminate David Bauer, Cleaner I, effective August 21, 2017

4. Staff Leave Requests

a. Approve maternity leave request for Krystal Forbord, Elementary Teacher, approximately November 27, 2017 – February 5, 2018

b. Approve 1-year leave of absence for Ashley Nelson, FACS Teacher, for the 2017-2018 school year
c. Approve medical leave for Peggy Timmer, Paraprofessional, effective September 6 – October 4, 2017

E.      Third Reading and Approval of Policies (See Enclosure #3 on the web site)

         - Policy 414 – Mandated Reporting of Child Neglect or Physical or Sexual Abuse

         - Policy 509 – Enrollment of Nonresident Students

         - Policy 515 – Protection and Privacy of Pupil Records

         - Policy 525 – Violence Prevention

         - Policy 615 – Testing, Accommodations, Modifications, and Exemptions for IEPS, Section 504 Plans, and LEP Students

         - Policy 701 – Establishment and Adoption of School District Budget

F.      Adopt Security Life Insurance Company of America for Student Accident Insurance for 2017 – 2018

G.     Approve the 2017-2018 Joint Agreement with Princeton Public Schools for a Native American Indian Liaison (Enclosure #4)

VIII. PRINCIPALS/DIRECTORS/COORDINATORS REPORTS

1. High School Principal (See Enclosure #5 on the web site)

2. Elementary Principal (See Enclosure #6 on the web site)

3. Curriculum and Instruction Coordinator (See Enclosure #7 on the web site)

4. Assistant Principal of Student Activities (See Enclosure #8 on the web site)

5. Community Education Director/Facilities Manager  (See Enclosure #9 on the web site)

6. Business Manager Report (Enclosure #10)

1. Financial Picture of the District (Enclosure #11)

IX. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED

A.     Approval of Treasurer’s Report (Enclosure #12)

Discussion

A motion is in order to approve the Treasurer’s Report.

B.     Approve the Facilities Upgrades Budget Addition for Building Envelope Improvements, $30,000

This was deferred at the March meeting when the construction bids were approved. The construction project costs came in lower than what was projected, which allows for adding this improvement.

Discussion

A motion is in order to approve the facilities upgrades budget addition for building envelope improvements, $30,000.

C.     Approve the Facilities Upgrades Budget Addition for Elevator Modernization, $65,000

This was deferred at the March meeting when the construction bids were approved. The construction project costs came in lower than what was projected, which allows for adding this improvement.

Discussion

A motion is in order to approve the facilities upgrades budget addition for elevator modernization, $65,000.

D.     Approve the Elimination of High School Student Parking Pass Fees

Discussion

A motion is in order to approve the elimination of high school student parking pass fees.
 

E.      Approve Increasing the Paraprofessional Substitute Rate to $12.50/Hour

Discussion

A motion is in order to approve increasing the Paraprofessional substitute rate to $12.50/hour.

X.    ITEMS OF INFORMATION AND/OR DISCUSSION ONLY

XI.    SUPERINTENDENT AND BOARD MEMBER ITEMS

A.     Superintendent Report (See Enclosure #13 on the web site)

B.     Board Member Items

C.     Second Reading of Policies (See Enclosure #14 on the web site)

- Policy 303 – Superintendent Selection

- Policy 405 – Veteran’s Preference

- Policy 602 – Organization of School Calendar and School Day

- Policy 610 – Field Trips

- Policy 619 – Staff Development for Standards

- Policy 805 – Waste Reduction and Recycling

- Policy 806 – Crisis Management Policy

D.     First Reading of Policies (See Enclosure #15 on the web site)

- Policy 524 – Internet Acceptable Use and Safety Policy

- Policy 534 – Unpaid Meal Charges

- Policy 613 – Graduation Requirements

- Policy 623 – Mandatory Summer School Instruction

E.      Student Activities (See Enclosure #16 on the web site)

XII.   MOTION TO ADJOURN MEETING

MILACA SCHOOL DISTRICT MISSION STATEMENT

To educate, empower, and engage all students to become caring and

responsible citizens who will succeed in an ever-changing world.

MILACA SCHOOL DISTRICT VISION STATEMENT

Instilling pride and achieving excellence.

MILACA SCHOOL DISTRICT BELIEF STATEMENT

We believe:

1. In high-quality education and innovative opportunities for all students.
2. In a strong partnership between students, staff, parents and community.
3. Students and staff deserve a safe, honest, positive, and supportive environment.
4. In college and career readiness.
5. All students can learn, although, at different rates and in different ways.
6. In providing the technology and flexible learning spaces necessary for a 21st century education.
7. Students should continue to have multiple opportunities to be actively involved.