INDEPENDENT SCHOOL DISTRICT #912 MILACA, MINNESOTA 56353 Monday, September 18, 2017 6:30 p.m. Area Learning Center Meeting Space |
REGULAR & CLOSED BOARD MEETING
I. CALL TO ORDER REGULAR & CLOSED SCHOOL BOARD MEETING AND PLEDGE OF ALLEGIANCE - CLOSED MEETING FOR THE PURPOSE OF SUPERINTENDENT NEGOTIATIONS (MN §13D.03) – Chairperson, Jeff Larson
II. ROLL CALL - CLERK Those present: Those absent:
Voting Rotation: Jere Day, Aimee Struffert, Bryan Rensenbrink, Todd Quaintance, Sarah Ploeger, Brandon Baker, Jeff Larson
III. APPROVAL OF AGENDA
IV. PUBLIC FORUM
Open forum is a specific time set-aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.
Guidelines for the open forum:
- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.
- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.
- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.
- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study. If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.
- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum. Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information. This policy, in its entirety, can be found under Policies on the School District Web site.)
V. COMMITTEE REPORTS
- Meet and Confer – August 24 (J. Day)
- Construction Packing and Unpacking
- Additional Packing Time
- Calendar Process
- Paraprofessional Negotiations – August 24 (J. Day)
- Paraprofessional Negotiations
- Health Insurance – August 28 (S. Ploeger)
- Insurance Committee Goals and Expectations
- Claims Review
- Custodial Negotiations – August 28 (A. Struffert)
- Custodial Negotiations
- Clerical Negotiations – August 28 (B. Baker)
- Clerical Negotiations
- Building and Grounds – August 29 (B. Baker)
- Construction Update
- Well
- Future Meeting Dates
- Custodial Negotiations – August 29 (A. Struffert)
- Custodial Negotiations
- Committee of the Whole – September 5 (J. Larson)
- Facilities Election Timeline
- Finance – September 5 (B. Baker)
- Electronic Storage
- Health Insurance
- Wrap Around Care
- Levy Limitation and Certification
- Administrative Negotiations – September 8 (T. Quaintance)
- Community Education Director/Facility Manager Negotiations
- Superintendent Negotiations – September 8 (T. Quaintance)
- Superintendent Negotiations
- Food Service Negotiations – September 11 (B. Rensenbrink)
- Food Service Negotiations
VI. PRESENTATIONS
Student Achievement Presentation by Mr. Wedin, Mr. Voshell, and Mr. Patnode (Enclosure #1)
VII. APPROVAL OF THE CONSENT AGENDA
The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.
A. Approval of Minutes (See Enclosure #2 on the web site)
Minutes of the August 21, 2017 Regular Meeting and the September 5, 2017 Special Meeting
B. Approval of Bills (See Enclosure #3 on the web site)
C. Approval of Wire Transfers Listed Below:
MN Trust transfer to 1st National
8/11/17 $550,000.00
MSDLAF transfer to 1st National
8/11/17 300,000.00
D. Personnel Items
1. New Positions
2. Change in Assignment or Replacement
a. Change in assignment for Lana Carlson, Paraprofessional, 31.25 hours/week (was 35.42 hours/week), $16.46/hour, effective September 5, 2017
b. Change in assignment for Lana Carlson, Paraprofessional, 32.5 hours/week (was 31.25 hours/week) $16.46/hour, effective September 5, 2017
c. Notice of Assignment for Kelly Neubarth, Food Server, $13.42/hour, not to exceed 14 or more hours per week, effective August 28, 2017
d. Hire Alexander Chalberg, Cleaner Level #1 (replacing David Bauer), 40 hours/week, $11.00/hour, effective September 11, 2017
e. Hire Rachel Sichler, School Readiness Care, 40 hours/week, $10.00/hour, effective September 11, 2017
f. Hire Karen Fetters, School Readiness Care, 40 hours/week, $10.00/hour, effective September 11, 2017
g. Hire Connie Belanger, Kids Town Assistant (replacing Kalysta Katke), Hours Vary, $10.00/hour, effective September 4, 2017
h. Change in Assignment for Robin Nelson, Kids Town Aide (was Summer Kids Town), hours vary, $10.15/hour, effective September 4, 2017
i. Change in Assignment for Zoey Katke, Kids Town Aide (was Summer Kids Town), hours vary, $10.15/hour, effective September 4, 2017
j. Change in Assignment for Brandi Katke, Kids Town Level Two Aide ($12.00/hour) and ECFE Aide ($11.00/hour), hours vary, $12.00/hour, effective September 4, 2017
k. Change in Assignment for Blake Freudenburg, Kids Town Student Worker (was Summer Kids Town Aide), hours vary, $9.60/hour, effective September 4, 2017
l. Change in Assignment for Ellie Hartung, Kids Town Student Worker (was Summer Kids Town Aide), hours vary, $9.75/hour, effective September 4, 2017
m. Change in Assignment for Judith Swenson, Kids Town Aide (was Summer Kids Town Aide), hours vary, $10.35/hour, effective September 4, 2017
n. Notice of Assignment for Karen Fetters, School Readiness Care Aide, approximately 40 hours/week, $10.00/day, effective September 11, 2017
o. Notice of Assignment for Rachel Sickler, School Readiness Care Aide, approximately 40 hours/week, $10.00/day, effective September 11, 2017
p. Change in Assignment for Cathy Dullinger, Paraprofessional, 39.25 hours/week (was 38.75 hours/week) $16.46/hour, effective September 11, 2017
q. Notice of Assignment for Kathleen Fitschen, Give Me Five, Special Olympics, and F.I.R.E. Coordinator, approximately 32 hours/week, $14.00/hour, effective July 1, 2017 – June 30, 2018
r. Notice of Assignment for Brandi Katke, Kids Town Level Two Aide ($12.00/hour, approximately 25 hours/week) and ECFE Aide ($11.00/hour, approximately 10 hours/week), effective July 1, 2018 – June 30, 2018
s. Notice of Assignment for Nicole Hartung, Kids Town, Youth Development, and Adult Enrichment Coordinator, approximately 225 days/year, 38 hours/week, $14.00/hour, effective July 1, 2017 – June 30, 2018
t. Notice of Assignment for Zoey Katke, Kids Town Level One Aide, hours vary, $10.15/hour, effective July 1, 2017 – June 30, 2018
u. Notice of Assignment for Judith Swenson, ECFE Aide ($12.70/hour) and Kids Town Level One Aide ($10.35/hour), approximately 30 hours/week, effective July 2, 2017 – June 30, 2018
v. Notice of Assignment for Cally Haukos, Kids Town Student Aide, not to exceed 20 hours/week, $9.50/hour, effective July 1, 2017 – June 30, 2018
w. Notice of Assignment for Robin Nelson, Kids Town Level One Aide, not to exceed 15 hours/week, $10.15/hour, effective July 2, 2017 – June 30, 2018
x. Notice of Assignment for Ellie Hartung, Kids Town Student Aide, not to exceed 20 hours/week, $9.75/hour, effective July 2, 2017 – June 30, 2018
y. Notice of Assignment for Connie Belanger, Kids Town Level One Aide, not to exceed 15 hours/week, $10.00/hour, effective July 1, 2017 – June 30, 2018
z. Notice of Assignment for Blake Freudenburg, Kids Town Student Aide, not to exceed 15 hours/week, $9.60/hour, effective July 1, 2017 – June 30, 2018
aa. Hire Deb Gilchrist, Paraprofessional (replacing Zach Ploeger), 20 hours/week, $12.00/hour, effective September 14, 2017
bb. Hire Ellen Johnson, Grade 8 Volleyball Coach (replacing Allie Klaphake), BA+20, Step 1, $1,022.83, effective September 5, 2017
cc. Hire Renee Melby, Paraprofessional (replacing Melissa Peterman), 31.25 hours/week, $12.80/hour, effective September 18, 2017
dd. Hire Emma Bolt, Grade 7 & 8 Cross Country Coach (replacing Aaron Samuel), $1,193.30, effective September 12, 2017
ee. Hire Sondra Veiths, School Readiness Care Aide, 40 hours/week, $10.00/hour, effective September 18, 2017
ff. Notice of Assignment for Sondra Veiths, School Readiness Care Aide, approximately 40 hours/week, $10.00/hour, effective September 18, 2017 through June 30, 2018
gg. Hire Shelly Ash, National Honor Society Advisor (replacing Jennifer Burroughs), BA+20, Step 1, $409.13, effective September 14, 2017
hh. Change in assignment for Coryann Bockoven, Paraprofessional, 30 hours/week (previously 29 hours/week), $13.92/hour, effective September 20, 2017
3. Resignations / Retirements / Seasonal Layoff / Termination:
a. Approve the resignation of Alexander Chalberg, Cleaner Level #1, effective September 18, 2017
4. Staff Leave Requests
a. Approve FMLA leave for Robyn Vosberg-Torgerson, Business Manager, effective September 27, 2017 for approximately 2-6 weeks
b. Approve FMLA leave for Michele McDonald, Paraprofessional, effective approximately September 11 – 15, 2017
c. Approve FMLA leave for Jodi Gadacz, Paraprofessional, effective November 16, 2017 for approximately 6 weeks
d. Approve maternity leave for Rachel Snyder, Elementary Teacher, effective December 6, 2017 through January 22, 2018
5. Lane Changes
1. Aimee Mertz, BA+20 to MA, $48,894
2. Erica Reiners, BA+20 to MA, $48,894
3. Cory Lyon, BA+20 to MA, $53,998
4. Margaret Stellmach, BA+20 to MA, $47,195
5. Benjamin Huhta, BA+30 to MA, $65,906
6. Nicole Hoffman, BA+20 to MA, $48,894
7. Jill Vivant, BA+20 to MA, $47,195
8. Michelle Stupar, MA+10 to MA+20, $56,484
9. Kyle Shepard, BA+20 to MA, $$45,493
10. Jeremy Grant, BA+10 to BA+20, $42,354
11. Kalieka Hallerman, BA+20 to MA, $52,298
12. Katherine Hagman, MA to MA+10, $52,298
13. Rebecca Winkelman, BA+20 to MA, $48,894
14. Tarah Kipka, MA+10 to MA+20, $56,484
15. Aaron Samuel, BA+10 to BA+20, $43,792
16. Brent Jergens, BA to BA+20, $46,672
E. Third Reading and Approval of Policies (See Enclosure #4 on the web site)
- Policy 303 – Superintendent Selection
- Policy 405 – Veteran’s Preference
- Policy 602 – Organization of School Calendar and School Day
- Policy 619 – Staff Development for Standards
- Policy 798 – Unpaid Meal Charge and Debt Collection
- Policy 805 – Waste Reduction and Recycling
- Policy 806 – Crisis Management Policy
F. Approve the 2017-2019 Paraprofessional Contract (Enclosure #5)
G. Approve the Teacher Development and Evaluation Plan (Enclosure)
VIII. PRINCIPALS/DIRECTORS/COORDINATORS REPORTS
1. High School Principal (See Enclosure #6 on the web site)
2. Elementary Principal (See Enclosure #7 on the web site)
3. Curriculum and Instruction Coordinator (See Enclosure #8 on the web site)
4. Assistant Principal of Student Activities (See Enclosure #9 on the web site)
5. Community Education Director/Facilities Manager (See Enclosure #10 on the web site)
6. Business Manager Report (Enclosure #11 on the website)
1. Financial Picture of the District (Enclosure #12 on the website)
IX. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED
A. Approval of Treasurer’s Report (Enclosure #13)
Discussion
A motion is in order to approve the Treasurer’s Report.
B. Certify the Proposed Pay 18 Levy (Enclosure #14)
Discussion
The Business Manager recommends that we certify the Proposed Levy at the maximum amount.
A motion is in order to certify the Proposed 2017 Pay 2018 Levy at the “Maximum” Amount to be signed by the Clerk at a later date.
C. Acknowledgement of Gifts/Donations
Therefore, the Business Manager recommends the following resolution:
Motion by ________ to approve the following resolution:
WHEREAS, School Board Policy #706 establishes guidelines for the acceptance of gifts/donations to the District; and
WHEREAS, Minnesota Statute 465.03 states the School Board may accept a gift, grant or devise of real or personal property only by the adoption of a resolution approved by two-thirds of its members; and
BE IT RESOLVED that the School Board of Independent School District No. 912 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Date |
From |
Site |
Item/Nature of Donation/Gift |
Value/Amount |
9/18/17 |
Milaca High School Activities Fund |
District |
Monetary |
$4,166.62 |
The motion for the adoption of the foregoing resolution was duly seconded by ________ and upon vote being taken thereon the following voted in favor there of:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
X. ITEMS OF INFORMATION AND/OR DISCUSSION ONLY
A. Enrollment |
|
|||||||||
2016-2017 |
Sept. 2016 |
Oct. 2016 |
Nov. 2016 |
Dec. 2016 |
Jan. 2017 |
Feb. 2017 |
March 2017 |
April 2017 |
May 2017 |
June 2017 |
EC |
37 |
42 |
45 |
47 |
47 |
53 |
54 |
56 |
59 |
|
K |
129 |
129 |
126 |
127 |
127 |
126 |
126 |
125 |
124 |
|
1 |
117 |
120 |
120 |
118 |
117 |
115 |
113 |
112 |
113 |
|
2 |
149 |
146 |
144 |
144 |
146 |
149 |
147 |
145 |
143 |
|
3 |
136 |
131 |
135 |
135 |
136 |
136 |
137 |
136 |
136 |
|
4 |
145 |
147 |
148 |
146 |
143 |
146 |
146 |
145 |
145 |
|
5 |
138 |
135 |
138 |
137 |
138 |
135 |
135 |
135 |
136 |
|
6 |
158 |
160 |
160 |
160 |
158 |
156 |
155 |
155 |
155 |
|
Sub Total K-6 |
972 |
968 |
971 |
967 |
965 |
963 |
959 |
953 |
952 |
|
7 |
130 |
129 |
128 |
129 |
129 |
129 |
128 |
127 |
128 |
|
8 |
136 |
135 |
135 |
135 |
133 |
130 |
132 |
133 |
131 |
|
9 |
147 |
149 |
147 |
148 |
148 |
148 |
147 |
146 |
148 |
|
10 |
135 |
135 |
135 |
133 |
135 |
134 |
134 |
133 |
133 |
|
11 |
139 |
136 |
136 |
134 |
133 |
133 |
135 |
134 |
135 |
|
12 |
135 |
132 |
131 |
128 |
128 |
128 |
132 |
131 |
132 |
|
Sub Total 7-12 |
822 |
816 |
812 |
807 |
806 |
802 |
808 |
804 |
807 |
|
TOTAL K-12 |
1794 |
1784 |
1783 |
1774 |
1771 |
1765 |
1767 |
1757 |
1759 |
|
|
Sept. 2016 |
Oct. 2016 |
Nov. 2016 |
Dec. 2016 |
Jan. 2017 |
Feb. 2017 |
March 2017 |
April 2017 |
May 2017 |
June 2017 |
Home School Student’s (families) |
11 |
60 |
64 |
66 |
68 |
69 |
70 |
70 |
70 |
|
(students) |
22 |
139 |
148 |
150 |
151 |
152 |
154 |
155 |
155 |
|
Com Christian |
61 |
60 |
60 |
65 |
65 |
64 |
64 |
64 |
64 |
|
Pre K |
9 |
9 |
9 |
9 |
9 |
9 |
9 |
9 |
9 |
|
Faith Christian |
32 |
31 |
31 |
30 |
29 |
29 |
29 |
29 |
28 |
|
ALC Only |
32 |
34 |
38 |
42 |
44 |
35 |
36 |
42 |
40 |
|
ALC After School |
40 |
24 |
25 |
27 |
27 |
22 |
29 |
25 |
21 |
|
ALC/MHS |
3 |
3 |
3 |
3 |
3 |
3 |
2 |
2 |
3 |
|
ALC Part Time |
0 |
1 |
0 |
1 |
1 |
1 |
1 |
1 |
0 |
|
ALC total enroll. |
75 |
62 |
66 |
73 |
75 |
61 |
68 |
70 |
64 |
|
|
||||||||||
2017-2018 |
Sept. 2017 |
Oct. 2017 |
Nov. 2017 |
Dec. 2017 |
Jan. 2018 |
Feb. 2018 |
March 2018 |
April 2018 |
May 2018 |
June 2018 |
EC |
138 |
|
|
|
|
|
|
|
|
|
K |
117 |
|
|
|
|
|
|
|
|
|
1 |
120 |
|
|
|
|
|
|
|
|
|
2 |
115 |
|
|
|
|
|
|
|
|
|
3 |
139 |
|
|
|
|
|
|
|
|
|
4 |
139 |
|
|
|
|
|
|
|
|
|
5 |
144 |
|
|
|
|
|
|
|
|
|
6 |
137 |
|
|
|
|
|
|
|
|
|
Sub Total K-6 |
911 |
|
|
|
|
|
|
|
|
|
7 |
156 |
|
|
|
|
|
|
|
|
|
8 |
130 |
|
|
|
|
|
|
|
|
|
9 |
142 |
|
|
|
|
|
|
|
|
|
10 |
148 |
|
|
|
|
|
|
|
|
|
11 |
132 |
|
|
|
|
|
|
|
|
|
12 |
136 |
|
|
|
|
|
|
|
|
|
Sub Total 7-12 |
844 |
|
|
|
|
|
|
|
|
|
TOTAL K-12 |
1754 |
|
|
|
|
|
|
|
|
|
|
Sept. 2017 |
Oct. 2017 |
Nov. 2017 |
Dec. 2017 |
Jan. 2018 |
Feb. 2018 |
March 2018 |
April 2018 |
May 2018 |
June 2018 |
Home School Student’s (families) |
11 |
|
|
|
|
|
|
|
|
|
(students) |
29 |
|
|
|
|
|
|
|
|
|
Com Christian |
53 |
|
|
|
|
|
|
|
|
|
Pre K |
13 |
|
|
|
|
|
|
|
|
|
Faith Christian |
31 |
|
|
|
|
|
|
|
|
|
ALC Only |
37 |
|
|
|
|
|
|
|
|
|
ALC After School |
37 |
|
|
|
|
|
|
|
|
|
ALC/MHS |
3 |
|
|
|
|
|
|
|
|
|
ALC Part Time |
|
|
|
|
|
|
|
|
|
|
ALC total enroll. |
77 |
|
|
|
|
|
|
|
|
|
XI. SUPERINTENDENT AND BOARD MEMBER ITEMS
A. Superintendent Report (See Enclosure #15 on the web site)
B. Board Member Items
1. ECMECC – A. Struffert
2. Community Education Advisory – S. Ploeger
C. Second Reading of Policies (See Enclosure #16 on the web site)
- Policy 524 – Internet Acceptable Use and Safety Policy
- Policy 534 – Unpaid Meal Charges
- Policy 613 – Graduation Requirements
- Policy 623 – Mandatory Summer School Instruction
D. Student Activities (See Enclosure #17 on the web site)
XII. MOTION TO CLOSE THE MEETING FOR PURPOSE OF
SUPERINTENDENT NEGOTIATIONS (MN §13D.03)
A. Superintendent Negotiations
XIII. MOTION TO OPEN THE CLOSED MEETING
XIV. MOTION TO CLOSE THE CLOSED MEETING
XV. MOTION TO OPEN THE REGULAR MEETING
XII. MOTION TO ADJOURN MEETING
MILACA SCHOOL DISTRICT MISSION STATEMENT
To educate, empower, and engage all students to become caring and
responsible citizens who will succeed in an ever-changing world.
MILACA SCHOOL DISTRICT VISION STATEMENT
Instilling pride and achieving excellence.
MILACA SCHOOL DISTRICT BELIEF STATEMENT
We believe:
- In high-quality education and innovative opportunities for all students.
- In a strong partnership between students, staff, parents and community.
- Students and staff deserve a safe, honest, positive, and supportive environment.
- In college and career readiness.
- All students can learn, although, at different rates and in different ways.
- In providing the technology and flexible learning spaces necessary for a 21st century education.
- Students should continue to have multiple opportunities to be actively involved.
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