REGULAR BOARD MEETING

I.       CALL TO ORDER REGULAR BOARD MEETING AND PLEDGE OF ALLEGIANCE -  Chairperson, Jeff Larson

II.     ROLL CALL - CLERK   Those present:                   Those absent:

Voting Rotation: Aimee Struffert, Bryan Rensenbrink, Todd Quaintance, Sarah Ploeger, Brandon Baker, Jeff Larson, Jere Day,

III.    APPROVAL OF AGENDA

IV.    PUBLIC FORUM

Open forum is a specific time set-aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.

Guidelines for the open forum:

- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.

- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.

- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.

- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study.  If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.

- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum.  Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information.  This policy, in its entirety, can be found under Policies on the School District Web site.)

V.        COMMITTEE REPORTS

1. Building and Grounds – September 26 (B. Baker)
   1. Hall of Fame Plaques
   2. Door Hardware
2. Policy – September 26 (A. Struffert)
   1. Policy Review
3. Finance – September 26 (B. Baker)
   1. Levy Limitation and Certification
   2. Budget Calendar
   3. Sub Pay
4. Committee of the Whole – October 5 (T. Quaintance)
   1. Facilities/Survey Update
   2. Community Education Goals and Vision
5. Superintendent Negotiations – October 6 (T. Quaintance)
   1. Superintendent Negotiations

VI.       PRESENTATIONS

1.   Nexus Solutions presentation on conceptual drawings, conceptual budgets, and potential field house.

VII.   APPROVAL OF THE CONSENT AGENDA

The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.

A.     Approval of Minutes (See Enclosure #1 on the web site)

Minutes of the September 18, 2017 Regular Meeting

B.     Approval of Bills (See Enclosure #2 on the web site)

- Checks
- Wires

C.     Approval of Wire Transfers Listed Below:

MN Trust transfers to First National Bank

9/5/17     $500,000.00

9/6/17     $500,000.00

9/26/17   $400,000.00

9/28/17   $300,000.00

D.     Personnel Items

1. New Positions

a. Hire Donna Olson, Home Bound Teacher, 5 hours/week, $30/hour, effective October 2, 2017
b. Hire Jane Ferber, Paraprofessional, 32.50 hours/week, $12.80/hour, effective October 23, 2017

2. Change in Assignment or Replacement

a. Hire Shelly Ash, FCCLA Advisor (replacing Ashley Nelson), BA+20, Step 1, $1,6363.52, effective September 19, 2017

b. Change in assignment for Stacy Gothman, Paraprofessional, 33.75 hours/week (previously 31.25 hours/week), $12.80/hour, effective September 25, 2017

c. Change in assignment for Sheila Dahlen, Paraprofessional, 16 hours/week (previously 18 hours/week), $12.80/hour, effective September 5, 2017

d. Increase in hours for Sherri Freese, Community Education/Activities Secretary, 36 hours/week (previously 32 hours/week), $16.32/hour, effective August 14, 2017

e. Change in assignment for Kim Jordan, Paraprofessional, 33.75 hours/week (previously 31.25 hours/week), $15.14/hour, effective September 28, 2017

f. Hire Anthony Van’t Hof, Cleaner Level 1 (replacing Alex Chalberg), 40 hours/week, $11.00/hour, effective September 27, 2017

g. Notice of Assignment for Marcella Anderson, ECFE Aide, hours as needed, $10.05/hour, effective July 1, 2017 – June 30, 2018

h. Hire Damian Fish, National Honor Society Advisor (replacing Shelly Ash), BA+20, Step 1, $409.13, effective October 3, 2017

i. Revision to the hire of Randy Zimmer, Long Term Substitute for Jessica Juntunen, BA+40, Step 15, $12,312.11 (was $13,103.69), effective August 28 – October 15, 2017 (was October 18, 2017)

3. Resignations / Retirements / Seasonal Layoff / Termination:

a. Accept the resignation of Shelly Ash, NHS Advisor, effective September 26, 2017

b. Accept the resignation of Tyler Haugen, Assistant Theater Director and Assistant Speech Coach, effective September 19, 2017

c. Accept the resignation of Dave Leom, Head Girls Basketball Coach, effective October 6, 2017

4. Staff Leave Requests

a. Approve FMLA leave for Katherine Hagman-Jones, English Teacher, effective October 30 – November 13, 2017

b. Revision to the maternity leave request from Krystal Forbord, effective approximately November 27, 2017 – February 23, 2018 (previously approved from November 27, 2017 – February 5, 2018)

c. Approve FMLA leave for Lou Palmquist, Head Custodian, effective October 9, 2017

5. Lane Change  

a. Correction to the lane change for Katherine Hagman-Jones, MA to MA+10, $69,046 (previously approved at $52,298)

b. Correction to the lane change for Kyle Shepard, BA+20 to MA, $47,195 (previously approved at $45,493)

E.      Third Reading and Approval of Policies (See Enclosure #3 on the web site)

- Policy 524 – Internet Acceptable Use and Safety Policy

- Policy 534 – Unpaid Meal Charges

- Policy 613 – Graduation Requirements

- Policy 623 – Mandatory Summer School Instruction

F.      Approve the Overnight Trip Request for the Youth Leadership Academy (P & I Grant) to Attend Youth Leadership Training in Baxter, MN, October 23 - 24, 2017

Ten students in grades 7-11 and two teachers will attend this training. The P&I Grant will cover the cost of this trip. There is no cost to the district or the families.

G.     Approve the Contract Adjustments to the 2015 – 2018 Superintendent Contract (Enclosure #4)

H.     Approve the 2017 – 2019 Food Service Contract (Enclosure #5)

1.     Approve the Budget Timeline for the 2018-2019 Budget Year (Enclosure #6)

J.      Approve Increasing the Food Service Substitute Rate to $11.00/Hour

K.     Approve Increasing the Custodial Substitute Rate to $11.00/Hour

L.      Approve Increasing the Clerical Substitute Rate to $12.50/Hour

M.    Approve Increasing the Community Education Substitute Rate to $10.50/Hour

O.     Approve the 2017 – 2019 Custodial Contract (Enclosure #7)

P.      Approve the 2017 – 2019 Community Education Director/Facilities Manager Contract (Enclosure #8)

Q.     Annual Review of Policies (See Enclosure #9 on the web site)

- Policy 413 - Harassment and Violence

- Policy 414 - Mandated Reporting of Child Neglect or Physical or Sexual Abuse

- Policy 415 - Mandated Reporting of Maltreatment of Vulnerable Adults

- Policy 514 - Bullying Prohibition Policy

- Policy 522 - Student Sex Nondiscrimination

- Policy 806 - Crisis Management Policy
 

Discussion

A motion is in order to approve the consent agenda.

VIII. PRINCIPALS/DIRECTORS/COORDINATORS REPORTS

1. High School Principal (See Enclosure #10 on the web site)

2. Elementary Principal (See Enclosure #11 on the web site)

3. Curriculum and Instruction Coordinator (See Enclosure #12 on the web site)

4. Assistant Principal of Student Activities (See Enclosure #13 on the web site)

5. Community Education Director/Facilities Manager  (See Enclosure #14 on the web site)

6. Business Manager Report (Enclosure #15 to be distributed at the meeting)

1. Financial Picture of the District (Enclosure #16 to be distributed at the meeting)

IX. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED

A.     Approval of Treasurer’s Report (Enclosure #17 on the web site)

Discussion

A motion is in order to approve the Treasurer’s Report.

B.     Resolution Establishing Combined Polling Places for Multiple Precincts and Designating Hours During Which the Polling Places Will Remain Open for Voting For School District Elections Not Held On The Day of A Statewide Election

Board Member _________________ introduced the following Resolution and moved its adoption:

RESOLUTION ESTABLISHING COMBINED POLLING PLACES FOR MULTIPLE PRECINCTS AND

DESIGNATING HOURS DURING WHICH THE POLLING PLACES WILL REMAIN OPEN FOR VOTING

FOR SCHOOL DISTRICT ELECTIONS NOT HELD ON THE DAY OF A STATEWIDE ELECTION

BE IT RESOLVED by the School Board of Independent School District No. 912, State of Minnesota, as follows:

1. Pursuant to Minnesota Statutes, Section 205A.11, the precincts and polling places for school district elections are those precincts or parts of precincts located within the boundaries of the school district which have been established by the cities or towns located in whole or in part within the school district. The board hereby confirms those precincts and polling places so established by those municipalities.
2. Pursuant to Minnesota Statutes, Section 205A.11, the board may establish a combined polling place for several precincts for school district elections not held on the day of a statewide election. Each combined polling place must be a polling place that has been designated by a county or municipality. The following combined polling places are established to serve the precincts specified for all school district special and general elections not held on the same day as a statewide election in the calendar year following the adoption of this resolution:

3. Pursuant to Minnesota Statutes, Section 205A.09, the polling places will remain open for voting for school district elections not held on the same day as a statewide election between the hours of 8:00 o'clock a.m. and 8:00 o'clock p.m.
4. The clerk is directed to file a certified copy of this resolution with the county auditors of each of the counties in which the school district is located, in whole or in part, within thirty (30) days after its adoption.
5.  As required by Minnesota Statutes, Section 204B.16, Subdivision 1a, the clerk is hereby authorized and directed to give written notice of new polling place locations to each affected household with at least one registered voter in the school district whose school district polling place location has been changed. The notice must be a nonforwardable notice mailed at least twenty-five (25) days before the date of the first election to which it will apply. A notice that is returned as undeliverable must be forwarded immediately to the appropriate county auditor, who shall change the registrant’s status to “challenged” in the statewide registration system.

The motion for the adoption for the foregoing Resolution was duly seconded by Board Member ___________, and upon vote being taken thereon, the following voted in favor thereof:

and the following voted against the same: none

whereupon, said Resolution was declared duly passed and adopted.

X.    ITEMS OF INFORMATION AND/OR DISCUSSION ONLY

XI.    SUPERINTENDENT AND BOARD MEMBER ITEMS

A.     Superintendent Report (See Enclosure #18 on the web site)

B.     Board Member Items

C.     First Reading of Policies (See Enclosure #19 on the web site)

- Policy 410 - Family and Medical Leave Policy

D.     Student Activities (See Enclosure #20 on the web site)

XII.   MOTION TO ADJOURN MEETING

MILACA SCHOOL DISTRICT MISSION STATEMENT

To educate, empower, and engage all students to become caring and

responsible citizens who will succeed in an ever-changing world.

MILACA SCHOOL DISTRICT VISION STATEMENT

Instilling pride and achieving excellence.

MILACA SCHOOL DISTRICT BELIEF STATEMENT

We believe:

1. In high-quality education and innovative opportunities for all students.
2. In a strong partnership between students, staff, parents and community.
3. Students and staff deserve a safe, honest, positive, and supportive environment.
4. In college and career readiness.
5. All students can learn, although, at different rates and in different ways.
6. In providing the technology and flexible learning spaces necessary for a 21st century education.
7. Students should continue to have multiple opportunities to be actively involved.