INDEPENDENT SCHOOL DISTRICT #912 MILACA, MINNESOTA 56353 Monday, November 20, 2017     6:30 p.m. Area Learning Center Meeting Space

 

REGULAR & CLOSED BOARD MEETING

           
I.       CALL TO ORDER REGULAR & CLOSED BOARD MEETING AND PLEDGE OF ALLEGIANCE - CLOSED MEETING FOR THE PURPOSE OF SUPERINTENDENT NEGOTIATIONS (MN §13D.05) - Chairperson Jeff Larson

 

 

II.     ROLL CALL - CLERK   Those present:                   Those absent:

Voting Rotation: Bryan Rensenbrink, Todd Quaintance, Sarah Ploeger, Brandon Baker, Jeff Larson, Jere Day, Aimee Struffert

 

 

III.    APPROVAL OF AGENDA

 

 

IV.    PUBLIC FORUM

Open forum is a specific time set-aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.

Guidelines for the open forum:

- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.

- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.

- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.

- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study.  If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.

- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum.  Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information.  This policy, in its entirety, can be found under Policies on the School District Web site.)

 

 

V.        COMMITTEE REPORTS

1. Building and Grounds – October 23 (B. Baker)
   1. Team Picture Criteria
   2. Gym Flags
2. Policy – October 24 (A. Struffert)
   1. Policy Review
3. Finance – October 24 (B. Baker)
   1. Review Enrollment Assumptions for FY2019
   2. Free and Reduced Percentage
   3. Open Enrollment
4. Committee of the Whole – November 6 (J. Larson)
   1. New Addition Grand Opening
   2. Facilities Town Hall Meeting #1
5. Principal Negotiations Committee – November 15 (T. Quaintance)
   1. Principal Negotiations
6. Superintendent Negotiations Committee – November 15 (T. Quaintance)
   1. Superintendent Negotiations

 

 

VI.       PRESENTATIONS

1.   Worlds Best Workforce Presentation – Dave Wedin

 

 

VII.   APPROVAL OF THE CONSENT AGENDA

The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.

 

A.     Approval of Minutes (See Enclosure #1 on the web site)

Minutes of the October 16, 2017 Regular Meeting

 

B.     Approval of Bills (See Enclosure #2 on the web site)

- Checks
- Wires

C.     Approval of Wire Transfers Listed Below:

 

Transfers from MN Trust to First National Bank

10/3/17        $750,000.00

10/13/17      $350,000.00

10/19/17      $400,000.00

10/30/17      $350,000.00

 

D.     Personnel Items

1. New Positions

 

2. Change in Assignment or Replacement

a. Hire Cory Ploeger, Head Girls Basketball Coach (replacing David Leom), $5,292.21, effective November 13, 2017

b. Change in assignment for Krystal Forbord, School Readiness Teacher, 40 hours/week (previously 36.5 hours/week), $28.73/hour, effective September 5, 2017

c. Change in assignment for Rebecca Haukos, School Readiness Teacher, 40 hours/week (previously 37.5 hours/week), $34.77 hour, effective September 5, 2017

d. Change in assignment for Christine Jenson, Paraprofessional, 35 hours/week (previously 41.65 hours/week), $16.87, effective September 5, 2017

e. Hire Chelsie Skorich, Grade 7 and 8 Assistant Theater Coach, BA+20, Step 1, $1,841.09, effective October 12, 2017

f. Hire Nicole Hoffman, JV Girls Basketball Coach (replacing Cory Ploeger), BA+20, Step 2, $2,196.38, effective December 13, 2017 (prorated for maternity leave)

g. Hire Zach Ploeger, Grade 9 Boys Basketball Coach (replacing Brandon Kiel), $2,659.35, effective November 1, 2017

h. Hire Craig Talberg, Assistant Varsity Football Coach (replacing Jeremy Mikla), BA+20, Step 15, $4,770, effective August 14, 2017

i. Notice of Assignment for Jean Fritz, Food Server, $13.72/hour, not to exceed 14 or more hours/week, effective August 28, 2017

j. Notice of Assignment for Tonni Huonder, Food Server, $13.72/hour, not to exceed 14 or more hours/week, effective November 11, 2017

k. Notice of Assignment for Teresa Nicholson, Food Server, $13.72/hour, not to exceed 14 or more hours/week, effective November 8, 2017

l. Notice of Assignment for Kelly Neubarth, Food Server, $13.72/hour, not to exceed 14 or more hours/week, effective August 28, 2017

m. Hire Dave Leom, Targeted Services Tutor, 37.5 hours total, $30.00/hour, effective November 13, 2017

n. Hire Maggie Stellmach, Targeted Service Tutor, 37.5 hours total, $30.00/hour, effective November 13, 2017

o. Hire Vanessa Eekhoff, Targeted Services Tutor, 36 hours total, $30.00/hour, effective November 13, 2017

p. Hire Rebecca Winkelman, Targeted Services Tutor, 36 hours total, $30.00/hour, effective November 13, 2017

q. Hire Chuck Henkemeyer, Targeted Services Tutor, 36 hours total, $30.00/hour, effective November 13, 2017

r. Hire Sarah Larsen, Targeted Services Tutor, 36 hours total, $30.00/hour, effective November 13, 2017

s. Hire Erica Reiners, Targeted Services Tutor, 36 hours total, $30.00/hour, effective November 13, 2017

t. Hire Susan Shepard, Targeted Services Tutor, 36 hours total, $30.00/hour, effective November 13, 2017

u. Hire Missy Tellinghuisen, Targeted Services Tutor, 36 hours total, $30.00/hour, effective November 13, 2017

v. Hire Tracy Hass, Targeted Services Tutor, 36 hours total, $30.00/hour, effective November 13, 2017

w. Hire Sasha Koenig, Targeted Services Tutor, 36 hours total, $30.00/hour, effective November 13, 2017

x. Hire Shannon Lepper, Targeted Services Tutor, 36 hours total, $30.00/hour, effective November 13, 2017

y. Hire Corey Lyon, Targeted Services Tutor, 36 hours total, $30.00/hour, effective November 13, 2017

z. Hire Megan Moulton, Targeted Services Tutor, 36 hours total, $30.00/hour, effective November 13, 2017

aa. Hire Tarah Kipka, Targeted Services Tutor, 36 hours total, $30.00/hour, effective November 13, 2017

bb. Hire Cassie Wredberg, Targeted Services Tutor, 36 hours total, $30.00/hour, effective November 13, 2017

cc. Hire Mary Jo Vickers, Targeted Services Tutor, 36 hours total, $30.00/hour, effective November 13, 2017

dd. Hire Sarah Ranweiler, Targeted Services Tutor, 36 hours total, $30.00/hour, effective November 13, 2017

ee. Hire Shirley Geurkink, Targeted Services Tutor, 18 hours total, $30.00/hour, effective November 13, 2017

ff. Hire Emily Orton, Targeted Services Tutor, 18 hours total, $30.00/hour, effective November 13, 2017

gg. Notice of Assignment for Trisha Morris, Food Server, $13.72/hour, not to exceed 14 or more hours/week, effective April 27, 2017

hh. Change in assignment for Christine Jenson, Paraprofessional, 40 hours/week (previously 35 hours/week), $16.87/hour, effective November 15, 2017

ii. Change in assignment for Kathleen Engbloom, Cook, 35 hours/week (previously 33.75 hours/week), $17.63/hour, effective November 20, 2017
 

jj. Hire Jessica Kunst, Homebound Teacher, approximately 27 hours, $30.00/hour, effective November 21, 2017

kk. Hire Katie Souba, Long Term Substitute for Kylee Ray, BA, Step 1, $7,105.44, effective October 23, 2017

ll. Hire Karen Beckman, JV Girls Basketball Coach (replacing Nicole Hoffman while on maternity leave), BA+20, Step 2, $1,076.66, effective November 13 – December 12, 2017
 

3. Resignations / Retirements / Seasonal Layoff / Termination:

a. Accept the retirement of Randy Heath, Custodian, effective December 31, 2017. Thank you, Randy, for 18 years of service to Milaca Public Schools!

b. Accept the resignation of Cory Ploeger, JV Girls Basketball Coach, effective October 25, 2017

c. Accept the resignation of Jenna Kraft, Crossing Guard, effective November 1, 2017

d. Accept the resignation of Kelly Herwig, Paraprofessional, effective November 6, 2017

 

4. Staff Leave Requests

a. Approve maternity leave for Allie Klaphake, Kindergarten Teacher, effective approximately February 12 – May 3, 2018

b. Approve medical leave for Kylee Ray, Elementary Teacher, effective October 20, 2017 for approximately 6-8 weeks

c. Approve FMLA leave for Trina Olson, Counselor, effective November 27 – December 5, 2017

 

5. MSHSL Activities Volunteers

a. Volleyball:

   1. Dan Mettling

b. Swimming/Diving:

   1. Alyssa Weyer

c. Football:

   2. Pat Broberg

   3. Kyle Shepard

d. Softball

   1. Jen Sommerlot

e. Girls Golf:

   1. Molly Banks

f. Wrestling:

   1. Keith Larsen

   2. Jon Fradette

   3. Chris Nord

   4. Travis Hall

   5. Randy Zimmer

 

E.    Approve the Native American Parent Committee

 

17-18 American Indian Parent Advisory Committee

Tammy Selby

Debi Doffing

Rene Athman

Chris Athman

Andria Mack

Sam Mack

Cynthia Bahe

Crystal Doffing

Tricia Laska

Stephanie Hennig

Gary Loch

Dave Wedin

Tim Truebenbach

 

F.    Approve the Worlds Best Workforce Membership Roster

 

Local Advisory Committee Membership 2017-2018

 

Students

• Tim Manthie

 

Community Members/Parents

• Amy Foster

• Lisa Hakes

• Jim Rittenour

• Tracy Shoemaker

• Danyell Wendland

• Kerri Steinbrecher

• Julie Williams

• Melissa Saterbak

 

Teachers

• Anna Black-Asmus

• Megan Vetter

• Rachel Arens

• Betsy Eickhoff

 

Administrators

• Steve Bistrup

• Dave Wedin

• Damian Patnode

• Tim Truebenbach

• Steve Voshell

 

School Board Members

• Jere Day

• Bryan Rensenbrink

 

G.     Approve the 2018-2021 Superintendent Contract (Enclosure #3)

 

 

Discussion

A motion is in order to approve the consent agenda.

 

 

VIII. PRINCIPALS/DIRECTORS/COORDINATORS REPORTS

 

1. High School Principal (See Enclosure #4 on the web site)

 

2. Elementary Principal (See Enclosure #5 on the web site)

 

3. Curriculum and Instruction Coordinator (See Enclosure #6 on the web site)

 

4. Assistant Principal of Student Activities (See Enclosure #7 on the web site)

 

5. Community Education Director/Facilities Manager  (See Enclosure #8 on the web site)

 

6. Business Manager Report (Enclosure #9 on the website)

1. Financial Picture of the District (Enclosure #10 on the website)

2. Milaca Enrollment Budget FY2019 Budget Assumption

 

 

 

 

IX. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED

 

A.     Approval of Treasurer’s Report (Enclosure #11)

 

Discussion

A motion is in order to approve the Treasurer’s Report.

 

B.    Adopt the Resolution Directing the Administration to Make Recommendations for Reductions in Programs and Positions and Reasons Therefor

 

Member _________________________________________ introduced the following resolution and moved its adoption:

 

RESOLUTION DIRECTING THE ADMINISTRATION

TO MAKE RECOMMENDATIONS FOR REDUCTIONS

IN PROGRAMS AND POSITIONS AND REASONS

THEREFOR.

 

WHEREAS, the financial condition of the school district dictates that the school board must reduce expenditures immediately, and

 

WHEREAS, this reduction in expenditure must include discontinuance of positions and discontinuance or curtailment of programs, and

 

WHEREAS, a determination must be made as to which teachers' contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or fringe benefits in effecting discontinuance of positions,

 

BE IT RESOLVED, by the School Board of Independent School District No. 912, as follows:

 

That the School Board hereby directs the Superintendent of Schools and administration to consider the discontinuance of programs or positions to effectuate economies in the school district and reduce expenditures and make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions.

 

The motion for the adoption of the foregoing resolution was duly seconded by Member __________________________________ and upon vote being taken thereon, the following voted in favor thereof:

 

and the following voted against the same:

 

whereupon said resolution was declared duly passed and adopted.

 

C.   Approve the Addition of a Grade 7 Boys Basketball Coach

 

Discussion

The Assistant Principal of Student Activities is recommending adding a grade 7 boys basketball coach due to participation numbers.

A motion is in order to approve the addition of a grade 7 boys basketball coach.

 

D.   Approve the Addition of a Grade 7/8 Wrestling Coach

 

Discussion

The Assistant Principal of Student Activities is recommending adding a grade 7/8 wrestling coach due to participation numbers.

A motion is in order to approve the addition of a grade 7/8 wrestling coach.

 

 

X.    ITEMS OF INFORMATION AND/OR DISCUSSION ONLY

 

A. Enrollment
2016-2017	Sept. 2016	Oct. 2016	Nov. 2016	Dec. 2016	Jan. 2017	Feb. 2017	March 2017	April 2017	May 2017	June 2017
EC	37	42	45	47	47	53	54	56	59
K	129	129	126	127	127	126	126	125	124
1	117	120	120	118	117	115	113	112	113
2	149	146	144	144	146	149	147	145	143
3	136	131	135	135	136	136	137	136	136
4	145	147	148	146	143	146	146	145	145
5	138	135	138	137	138	135	135	135	136
6	158	160	160	160	158	156	155	155	155
Sub Total K-6	972	968	971	967	965	963	959	953	952
7	130	129	128	129	129	129	128	127	128
8	136	135	135	135	133	130	132	133	131
9	147	149	147	148	148	148	147	146	148
10	135	135	135	133	135	134	134	133	133
11	139	136	136	134	133	133	135	134	135
12	135	132	131	128	128	128	132	131	132
Sub Total 7-12	822	816	812	807	806	802	808	804	807
TOTAL K-12	1794	1784	1783	1774	1771	1765	1767	1757	1759
	Sept. 2016	Oct. 2016	Nov. 2016	Dec. 2016	Jan. 2017	Feb. 2017	March 2017	April 2017	May 2017	June 2017
Home School Student’s (families)	11	60	64	66	68	69	70	70	70
(students)	22	139	148	150	151	152	154	155	155
Com Christian	61	60	60	65	65	64	64	64	64
Pre K	9	9	9	9	9	9	9	9	9
Faith Christian	32	31	31	30	29	29	29	29	28
ALC Only	32	34	38	42	44	35	36	42	40
ALC After School	40	24	25	27	27	22	29	25	21
ALC/MHS	3	3	3	3	3	3	2	2	3
ALC Part Time	0	1	0	1	1	1	1	1	0
ALC total enroll.	75	62	66	73	75	61	68	70	64
2017-2018	Sept. 2017	Oct. 2017	Nov. 2017	Dec. 2017	Jan. 2018	Feb. 2018	March 2018	April 2018	May 2018	June 2018
EC	138	134	132
K	117	120	122
1	120	118	118
2	115	116	117
3	139	138	136
4	139	139	137
5	144	143	143
6	137	137	137
Sub Total K-6	911	911	910
7	156	155	156
8	130	130	130
9	142	139	138
10	148	147	145
11	132	131	131
12	136	136	135
Sub Total 7-12	844	838	835
TOTAL K-12	1754	1749	1745
	Sept. 2017	Oct. 2017	Nov. 2017	Dec. 2017	Jan. 2018	Feb. 2018	March 2018	April 2018	May 2018	June 2018
Home School Student’s (families)	11	65	68
(students)	29	136	145
Com Christian	53	54	54
Pre K	13	13	13
Faith Christian	31	30	30
ALC Only	37	43	37
ALC After School	37	33	39
ALC/MHS	3	3	4
ALC Part Time
ALC total enroll.	77	79	80

XI.    SUPERINTENDENT AND BOARD MEMBER ITEMS

 

A.     Superintendent Report (See Enclosure #12 on the web site )

    1. Additional Cleaner Staffing

 

B.     Board Member Items

 

C.     Second Reading of Policies (See Enclosure #13 on the web site)

- Policy 410 - Family and Medical Leave Policy

 

D.     First Reading of Policies (See Enclosure #14 on the web site)

- Policy 402 – Disability Non Discrimination Policy

- Policy 406 – Public and Private Personnel Data

- Policy 416 – Drug and Alcohol Testing

- Policy 417 – Chemical Use and Abuse

- Policy 418 – Drug-Free Workplace/Drug-Free School

- Policy 420 – Students and Employees with Sexually Transmitted Infections and Diseases and Certain Other Communicable Diseases and Infectious Conditions

- Policy 427 – Workload Limits for Certain Special Education Teachers

 

E.      Student Activities (See Enclosure #15 on the web site)

 

XII. MOTION TO CLOSE THE MEETING FOR PURPOSE OF
SUPERINTENDENT EVALUATION (MN §13D.05)


XIII. MOTION TO OPEN THE CLOSED MEETING

A. Superintendent Evaluation

XIV. MOTION TO CLOSE THE CLOSED MEETING


XV. MOTION TO OPEN THE REGULAR MEETING
 

XVI.   MOTION TO ADJOURN MEETING

 

 

MILACA SCHOOL DISTRICT MISSION STATEMENT

 

To educate, empower, and engage all students to become caring and

responsible citizens who will succeed in an ever-changing world.

 

MILACA SCHOOL DISTRICT VISION STATEMENT

 

Instilling pride and achieving excellence.

 

MILACA SCHOOL DISTRICT BELIEF STATEMENT

 

We believe:

1. In high-quality education and innovative opportunities for all students.
2. In a strong partnership between students, staff, parents and community.
3. Students and staff deserve a safe, honest, positive, and supportive environment.
4. In college and career readiness.
5. All students can learn, although, at different rates and in different ways.
6. In providing the technology and flexible learning spaces necessary for a 21st century education.
7. Students should continue to have multiple opportunities to be actively involved.