REGULAR BOARD MEETING

I.       CALL TO ORDER REGULAR BOARD MEETING AND PLEDGE OF ALLEGIANCE - Chairperson Jeff Larson

II.     ROLL CALL - CLERK   Those present:                   Those absent:

Voting Rotation: Sarah Ploeger, Brandon Baker, Jeff Larson, Jere Day, Aimee Struffert, Bryan Rensenbrink, Todd Quaintance

III.    APPROVAL OF AGENDA

IV.    PUBLIC FORUM

Open forum is a specific time set-aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.

Guidelines for the open forum:

- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.

- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.

- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.

- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study.  If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.

- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum.  Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information.  This policy, in its entirety, can be found under Policies on the School District Web site.)

V.        COMMITTEE REPORTS

1. Building and Grounds – November 28 & 30 (B. Baker)
   1. Town Hall Wrap-Up / Round #2
   2. LTFM Projects 2018 Timeline
   3. CCAP Analysis Follow-up
2. Policy – November 28 (A. Struffert)
   1. Policy Review
3. Finance – November 28 (B. Baker)
   1. Preliminary Audit
   2. Levy/Truth in Taxation
   3. Custodial Coverage
   4. Settlement Costs
4. Committee of the Whole – November 30 (J. Larson)
   1. Facilities Town Hall Meeting #2
5. Principal Negotiations  - December 6 (T. Quaintance)
6. Insurance Committee – December 11 (S. Ploeger)
7. Committee of the Whole – December 12 (J. Larson)
   1. Facilities Town Hall Meeting - Staff

VI.       PRESENTATIONS

VII.   APPROVAL OF THE CONSENT AGENDA

The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.

A.     Approval of Minutes (See Enclosure #1 on the web site)

Minutes of the November 20, 2017 Regular and Closed Meeting and the December 4, 2017 Special Meeting

B.     Approval of Bills (See Enclosure #2 on the web site)

- Checks
- Wires

C.     Approval of Wire Transfers Listed Below:

PMA transfers to First National Bank

11/3/17 $400,000.00

11/14/17 $600,000.00

11/24/17 $350,000.00

11/30/17 $800,000.00

D.     Personnel Items

1. New Positions

a. Hire Krystyn Ness, Paraprofessional, 31.25 hours/week, $12.80/hour, effective November 27, 2017

b. Hire Keith Larson, Grade 7 Wrestling Coach, $1,841.09, effective November 21, 2017

c. Hire Jamie Grimm, Wrap-Around Care Aide, 40 hours/week, $10.00/hour, effective December 6, 2017

d. Notice of Assignment for Jamie Grimm, Wrap-Around Care Aide, approximately, 40 hours/week, $10.00/hour, effective December 6, 2017

e. Hire Judith Swenson, Wrap-Around Care Aide, 11.5 hours/week, $10.00/hour, effective December 5, 2017

f. Revised Notice of Assignment for Judith Swenson, Wrap-Around Care Aide, $10.00/hour, effective July 1, 2017

g. Hire Amy Boldt, Assistant Grade 7 Boys Basketball, $1,636.52, effective November 21, 2017

2. Change in Assignment or Replacement

a. Hire Chelsie Skorich, Assistant High School Speech Advisor (replacing Tyler Haugen), BA+20, Step 1, $2,045.65, effective December 13, 2017

b. Hire Dave Dillon, Grade 9 Girls Basketball Coach (replacing Rachel Bekius), BA+20, Step 15, $2,325.42, effective December 22, 2017

c. Hire Ben Kvidt, Grade 9 Girls Basketball Coach (replacing Dave Dillan), $1,033.52, effective November 27 – December 22, 2017

d. Correction to the change in assignment for Christine Jenson, Paraprofessional, 38.35 hours/week (previously approved at 40 hours/week), $16.87/hour, effective November 15, 2017

e. Change in assignment for Val Tesch, Food Server, $13.97/hour ($.25/hour increase for Level 1 certification), effective November 1, 2017

f. Hire Donna Olson, Long Term Substitute for Rachel Snyder, MA+20, Step 15, $12,692.04, effective December 6, 2017 – January 26, 2018

g. Hire Nancy Rinkel, Paraprofessional (replacing Kelly Herwig), 31.25 hours/week, $12.80/hour, effective December 12, 2017

h. Revision to the Long Term Sub Contract for Katelyn Souba (replacing Kylee Ray), BA, Step 1, $8,150, effective October 23 – December 15, 2017 (previously approved end date: December 8, 2017)

i. Hire Brittney Boatman, Long Term Substitute for Mary Freeburg, BA, Step 1, $19,017.50, effective January 15 – May 23, 2018. Contingent upon receiving: degree, official college transcripts, and MDE Teaching license.

3. Resignations / Retirements / Seasonal Layoff / Termination:

a. Terminate Sondra Veiths, Wrap-Around Care Aide, effective December 16, 2017

4. Staff Leave Requests

a. FMLA leave for Robyn Vosberg-Torgerson, Business Manager, effective December 13, 2017 for approximately 4-6 weeks

b. Revised maternity leave for Nicole Hoffmann, Special Education Teacher, effective November 13 – December 22, 2017 (previously approved for a December 15 return)

c. Approve maternity leave for Tarah Kipka, Elementary Teacher, effective approximately April 17, 2018 through the end of the 2017-18 school year

d. Revised maternity leave for Rachel Snyder, Elementary Teacher, effective December 5 – January 26, 2018 (previously approved for a January 22 return)

e. FMLA leave for Amy Goebel, Computer Technician, effective December 19, 2017 – January 2, 2018

E.      Third Reading and Approval of Policy (See Enclosure #3 on the web site)

- Policy 410 - Family and Medical Leave Policy

F.      Approve the Worlds Best Workforce Plan (See Enclosure #4 on the web site)

G.     Approve the Flexible Professional Development Day MOU (See Enclosure)

H.     Approve the Athletic Trainer and Officials/Referee Pay MOU (See Enclosure)

VIII. PRINCIPALS/DIRECTORS/COORDINATORS REPORTS

1. High School Principal (See Enclosure #5 on the web site)

2. Elementary Principal (See Enclosure #6 on the web site)

3. Curriculum and Instruction Coordinator (See Enclosure #7 on the web site)

4. Assistant Principal of Student Activities (See Enclosure #8 on the web site)

5. Community Education Director/Facilities Manager  (See Enclosure #9 on the web site)

6. Business Manager Report (Enclosure #10 on the website)

1. Financial Picture of the District (Enclosure #11 on the website)

IX. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED

A.     Approval of Treasurer’s Report (Enclosure #12)

Discussion

A motion is in order to approve the Treasurer’s Report.

B.     Certify the 2017 Payable 2018 Levy (Enclosure #13)

The Business Manager will bring the most up to date levy documents to the meeting.

Discussion

A motion is in order to certify the 2017 Payable 2018 levy for a total amount of $3,424,295.73.

X.    ITEMS OF INFORMATION AND/OR DISCUSSION ONLY

B.     Town Hall Meeting Discussion


XI.    SUPERINTENDENT AND BOARD MEMBER ITEMS

A.     Superintendent Report (Enclosure #14)

B.     Board Member Items

1. Reconfiguration of Committees (J. Larson)
2. Worlds Best Workforce (J. Day)

C.     Second Reading of Policies (See Enclosure #15 on the web site)

- Policy 402 – Disability Non Discrimination Policy

- Policy 406 – Public and Private Personnel Data

- Policy 416 – Drug and Alcohol Testing

- Policy 417 – Chemical Use and Abuse

- Policy 418 – Drug-Free Workplace/Drug-Free School

- Policy 420 – Students and Employees with Sexually Transmitted Infections and Diseases and Certain Other Communicable Diseases and Infectious Conditions

- Policy 427 – Workload Limits for Certain Special Education Teachers

D.     First Reading of Policies (See Enclosure #16 on the web site)

- Policy 506 – Student Discipline

- Policy 508 – Extended School Year for Certain Students with Individualized Education Programs

- Policy 513 – Student Promotion, Retention, and Program Design

- Policy 532 – Use of Peace Officers and Crisis Teams to Remove Students with IEPs from School Grounds

E.      Student Activities (See Enclosure #17 on the web site)

XVI. MOTION TO ADJOURN MEETING

MILACA SCHOOL DISTRICT MISSION STATEMENT

To educate, empower, and engage all students to become caring and

responsible citizens who will succeed in an ever-changing world.

MILACA SCHOOL DISTRICT VISION STATEMENT

Instilling pride and achieving excellence.

MILACA SCHOOL DISTRICT BELIEF STATEMENT

We believe:

1. In high-quality education and innovative opportunities for all students.
2. In a strong partnership between students, staff, parents and community.
3. Students and staff deserve a safe, honest, positive, and supportive environment.
4. In college and career readiness.
5. All students can learn, although, at different rates and in different ways.
6. In providing the technology and flexible learning spaces necessary for a 21st century education.
7. Students should continue to have multiple opportunities to be actively involved.