INDEPENDENT SCHOOL DISTRICT #912 MILACA, MINNESOTA 56353 Monday, May 18, 2020     6:30 p.m. Teleconference/Videoconference

 

REGULAR BOARD MEETING

           

I.      CALL TO ORDER REGULAR BOARD MEETING AND PLEDGE OF ALLEGIANCE - Chairperson Rachelle Nelson

 

 

II.     ROLL CALL - CLERK   Those present:                  Those absent:

Voting Rotation: Jennifer Corrow, Jere Day, Sara Larsen, Jeff Larson, Bryan Rensenbrink, Aimee Struffert, Rachelle Nelson

 

 

III.   APPROVAL OF AGENDA

 

 

IV.    PUBLIC FORUM –

If you have a comment you would like to submit for Public Forum, please email them to Superintendent Truebenbach at no later than 12:00 p.m. on the date of the board meeting. The board will publicly read your comment during the public forum of the meeting.

The regular public forum guidelines apply:

• Remember to include your name, address and the organization you represent. - Most information about students is also private under Minnesota law. The board cannot allow public discussion of information that could identify individual students.
• Personnel matters will not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.
• The school board is eager to read your remarks; however, board members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the board through the Public Forum may be answered immediately if the information is known or referred either to the administration or to a board committee for further study. If issues presented at Public Forum need further board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.
• We urge participants to model civil, respectful speech on topics appropriate for the forum. Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information. This policy, in its entirety, can be found under Policies on the school district website.)

 

V.        COMMITTEE REPORTS

1. Committee of the Whole (4/21, 4/22, 5/4) – R. Nelson

      - Interim Superintendent Interviews

      - End of Year Plans Due to COVID-19

2. Finance Committee (4/27) – B. Rensenbrink

      - Budget Discussion

 

 

VI.       PRESENTATIONS

1. Graduation Ceremony Update – Mr. Patnode & Mr. Truebenbach

 

VII.  PRINCIPALS/DIRECTORS/COORDINATORS REPORTS

 

1. High School Principal (Enclosure #1)

 

2. Elementary Principal (Enclosure #2)

 

3. Curriculum and Instruction Coordinator (Enclosure #3)

 

4. Activities Director/Dean of Students (Enclosure #4)

 

5. Community Education Director/Facilities Manager (Enclosure #5)

 

6. Business Manager Report (Enclosure #6)

1. Financial Picture of the District (Enclosure #7)

 

 

VIII. APPROVAL OF THE CONSENT AGENDA

The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.

 

A.     Approval of Minutes (Enclosure #8)

Minutes of the April 20, 2020 Regular Board Meeting and April 27, 2020 Closed Board Meeting

 

B.     Approval of Bills (Enclosure #9)

C.     Approval of Wire Transfers Listed Below:

 

PMA to First National Bank

4/2/20           $300,000.00

4/15/20         $400,000.00

4/16/20         $300,000.00

4/30/20         $600,000.00

 

D.     Personnel Items

1. New Positions / Change in Assignment / Replacement

1. Notice of Assignment for Brenda Hoen, Food Server, $14.31/hour, 2.25 hours/day not to exceed 14 hours/week, effective September 5, 2019

2. Notice of Assignment for Jean Fritz, Food Server, $14.31/hour, 2.75 hours/day not to exceed 14 hours/week, effective September 5, 2019

3. Notice of Assignment for Tonnie Huonder, Food Server, $14.31/hour, 2.25 hours/day not to exceed 14 hours/week, effective September 5, 2019

4. Notice of Assignment for Tracy Schmitz, Food Server, $14.31/hour, 2.5 hours/day not to exceed 14 hours/week, effective August 26, 2019

5. Notice of Assignment for Stacie Bruss, Food Server, $14.31/hour, 2.75 hours/day not to exceed 14 hours/week, effective August 26, 2019

6. Hire Josh Franklin, Math 7 (one section as Long Term Substitute for Aimee Mertz), $512, effective May 1 – May 22

7. Hire Joe Wenner, Intermediate Algebra and Math Reinforcement 8 (three sections as Long Term Substitute for Aimee Mertz), $1600, effective May 1 – May 22

8. Reinstate Stacy Yatckoske, Elementary Teacher, BA+20, Step 10, 1.0 FTE, $56,980, effective May 18, 2020

9. Hire Val Tesch, Summer Food Service, hours vary, $16.72/hour, effective June 1, 2020

10. Hire Leigh Vivant, Summer Food Service, hours vary, $21.34/hour, effective June 1, 2020

11. Hire Leah Bergantzel, Summer Food Service, hours vary, $16.72/hour, effective June 1, 2020

12. Hire Jean Fritz, Summer Food Service, hours vary, $14.31/hour, effective June 1, 2020

13. Hire Brenda Hoen, Summer Food Service, hours vary, $14.31/hour, effective June 1, 2020

14. Hire Tonnie Huonder, Summer Food Service, hours vary, $14.56/hour, effective June 1, 2020

15. Hire Teresa Nicholson, Summer Food Service, hours vary, $15.97/hour, effective June 1, 2020

16. Hire Tracy Schmitz, Summer Food Service, hours vary, $14.56/hour, effective June 1, 2020

17. Hire Trisha Morris, Summer Food Service, hours vary, $16.94/hour, effective June 1, 2020

18. Hire Linda Moyer, Summer Food Service, hours vary, $18.22/hour, effective June 1, 2020

19. Hire Laura Fagerstrom, Summer Food Service, hours vary, $19.98/hour, effective June 1, 2020

20. Hire Conni Freudenberg, Summer Food Service, hours vary, $19.98/hour, effective June 1, 2020

21. Hire Robin Nelson, Summer Food Service, hours vary, $19.98/hour, effective June 1, 2020

 

2. Resignations / Retirements / Seasonal Layoff / Termination:

1. Accept the resignation of Becca Concannon, Paraprofessional, effective May 26, 2020

2. Accept the resignation of Robert Clement, Custodian, effective April 28, 2020

3. Accept the resignation of Jodi Linder, SPED Teacher, effective June 30, 2020

4. Accept the resignation of Aimee Mertz, Math Teacher, effective June 30, 2020

5. Accept the resignation of Aimee Mertz, Grade 8 Volleyball Coach, effective June 30, 2020

6. Accept the resignation of Bill Ruis, Math Teacher Long Term Sub for Aimee Mertz, effective April 30, 2020

7. Accept the retirement of Jane Marquardsen, Student Services Secretary, effective June 30, 2020. Thank you, Jane, for 45 years of service to Milaca Public Schools!

8. Accept the resignation of Mandi Musolino-Olson, SPED Teacher, effective March 16, 2020

9. Accept the resignation of Julie Herrity-Weidenborner, FACS Teacher, effective June 30, 2020

 

3. Staff Leave Requests

1. Michelle Jansen, ECFE Teacher, October 2 – December 13, 2020

2. Dave Wedin, Elementary Teacher, through the 2020-2021 school year

 

E.     Approve the Interim Superintendent Contract with Dr. David Wedin, Effective July 1, 2020 – June 30, 2021 (Enclosure #10)

 

F.      Approve the 2019-2021Community Education Director/Facility Manager Contract with Bob Sumner (Enclosure #11)

 

G.     Second Reading of Policies (Enclosure #12)

- Policy 209 – Code of Ethics

- Policy 404 – Employment Backgrounds Checks

- Policy 421 – Gifts to Employees

- Policy 509 – Enrollment of Nonresidents Students

- Policy 510 – School Activities

- Policy 513 – Student Promotion, Retention, and Program Design

- Policy 525 – Violence Prevention

- Policy 532 – Use of Peace Officers and Crisis Team

- Policy 535 – Service Animals in School

- Policy 601 – School District Curriculum and Instruction Goals

- Policy 602 – Organization of School Calendar and School Day

- Policy 603 – Curriculum Development

- Policy 611 – Homeschooling

- Policy 619 – Staff Development for Standards

- Policy 620 – Credit for Learning

- Policy 707 – Transportation of Public School Students

- Policy 713 – Student Activity Accounting

- Policy 721 – Uniform Grant Guidance Policy Regarding Federal Revenue Sources

- Policy 802 – Disposition of Obsolete Equipment and Materials

- Policy 903 – Visitors to School District Building and Sites

 

H.     Third Reading and Approval of Policies (Enclosure #13)

- Policy 205 – Open Meetings and Closed Meetings

- Policy 211 – Criminal or Civil Action Against School District, School Board Member, Employee, or Student

- Policy 306 – Administrator Code of Ethics

- Policy 401 – Equal Employment Opportunity

- Policy 402 – Disability Nondiscrimination Policy

- Policy 406 – Public and Private Personnel Data

- Policy 418 – Drug-Free Workplace/Drug-Free School

- Policy 422 – Policies Incorporated by Reference

- Policy 423 – Employee-Student Relationships

- Policy 424 – License Status

- Policy 425 – Staff Development

- Policy 427 – Workload Limits for Certain Special Education Teachers

- Policy 506 – Student Discipline

- Policy 511 – Student Fundraising

- Policy 523 – Policies Incorporated by Reference

- Policy 530 – Immunization Requirements

- Policy 534 – Unpaid Meal Charges

- Policy 624 – Online Learning Options

- Policy 703 – Annual Audit

- Policy 708 – Transportation of Nonpublic School Students

- Policy 709 – Student Transportation Safety Policy

- Policy 720 – Vending Machines

- Policy 807 – Health and Safety Policy

- Policy 904 – Distribution of Materials on District Property by Nonschool Persons

 

I.      Approval of the Renewal of the Joint Agreement with Community Christian School for Catering Services (Enclosure #14)

 

J.      Approve the School Nutrition Programs Joint Agreement with Rum River Special Ed Cooperative (Enclosure #15)

 

K.     Approval of the 2020-2021 Elementary Student Handbook (Enclosure #16)

 

L.     Approval of the 2020-2021 High School Handbook (Enclosure #17)
 

M.    Approval of the Distance Learning Plan (Enclosure)

 

 

IX. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED

 

A.     Approval of Treasurer’s Report (Enclosure #18)

 

Discussion

A motion is in order to approve the Treasurer’s Report.

 

 

B.       Resolution Relating to the Termination and Nonrenewal of the Teaching Contract of Thomas Kingsland, A Probationary Teacher

 

Member                                                                                             

 

introduced the following resolution and moved its adoption:

 

RESOLUTION RELATING TO THE TERMINATION

AND NONRENEWAL OF THE TEACHING CONTRACT OF

THOMAS KINGSLAND,

A PROBATIONARY TEACHER.

 

WHEREAS, Thomas Kingsland is a probationary teacher in Independent School District No. 912.

 

BE IT RESOLVED, by the School Board of Independent School District No. 912, that pursuant to Minnesota Statutes 122A.40, Subdivision 5, that the teaching contract of

Thomas Kingsland, a probationary teacher in Independent School District No. 912, is hereby terminated at the close of the current 2019-2020 school year.

 

BE IT FURTHER RESOLVED that written notice be sent to said teacher regarding termination and

non-renewal of his contract as provided by law, and that said notice shall be in substantially the following form:

 

NOTICE OF TERMINATION AND NON-RENEWAL

 

Dear Mr. Kingsland:

 

You are hereby notified that at a regular meeting of the School Board of Independent School District No. 912 held on May 18, 2020, a resolution was adopted by a majority roll call vote to terminate your contract effective at the end of the current school year and not to renew your contract for the 2020-2021 school year. Said action of the board is taken pursuant to Minn. Stat. § 122A.40, Subd. 5.

 

You may officially request that the school board give its reasons for the non-renewal of your teaching contract. For your information, however, this action is taken because of return of teacher from extended leave.

Yours very truly,

SCHOOL BOARD OF

INDEPENDENT SCHOOL DISTRICT NO. 912

 

                                                                                              

Clerk of the School Board

 

 

The motion for the adoption of the foregoing resolution was duly seconded by

 

                                                 and upon vote being taken thereon, the following voted in favor thereof:

and the following voted against the same:

 

whereupon said resolution was declared duly passed and adopted.

 

C.       Approve Continued Membership in the Minnesota High School League for 2020-2021

Board Members please review the WHY WE PLAY video at: https://legacy.mshsl.org/board/2019resources/School%20Board%20Video%202.mp4

 

Each year we approve this membership for the following year.

 

2020-2021 RESOLUTION FOR MEMBERSHIP IN THE

MINNESOTA STATE HIGH SCHOOL LEAGUE

 

RESOLVED, that the Governing Board of School District Number 912, County of Mille Lacs, State of Minnesota delegates the control, supervision and regulation of interscholastic athletic and fine arts events (referred to in MN Statutes, Section 128C.01) to the Minnesota State High School League, and so hereby certifies to the State Commissioner of Education as provided for by Minnesota Statutes.

 

FURTHER RESOLVED, that Milaca High School is authorized by this, the Governing Board of said school district to:

1. Renew its membership in the Minnesota State High School League; and

2. Participate in the approved interschool activities sponsored by said League and its various subdivisions.

 

FURTHER RESOLVED, that this Governing Board hereby adopts the Constitution, Bylaws, Rules and Regulations of said League and all amendments thereto as the same as are published in the latest edition of the League's Official Handbook, on file at the office of the school district or as appears on the League’s website, as the minimum standards governing participation in said League-sponsored activities, and that the administration and responsibility for determining student eligibility and for the supervision of such activities are assigned to the official representatives identified by this Governing Board.

 

Signing the Resolution for Membership affirms that this Governing Board has viewed the WHY WE PLAY training video which defines the purpose and value of education-based athletic and activity programs and assists school communities in communicating a shared common language.

 

Member schools must develop and publicize administrative procedures to address eligibility suspensions related to Code of Student Conduct violations for students participating in activity programs by member schools.

 

The above Resolution was adopted by the Governing Board of this school district and is recorded in the official minutes of said Board and hereby is certified to the State Commissioner of Education as provided for by law.

 

D.       Approve the Gate Fees Adjustments, Effective 2020-2021 School Year:

Commentary by Mr. Julson, Activities Director and Dean of Students

 

2019-2020		2020-2021
Standard Gate Fees Adults: $6 Visiting Students: $4 Senior Citizens: $4 Milaca Staff/Students: Free admittance with school ID	Activity Passes Per Season Family: $80/season Adult: $30/season Senior Citizens: $20/season Per Year Family: $160/year Adult: $60/year Senior Citizens (62+): $40/year	Standard Gate Fees Tickets: At Door Adults: $7 Visiting Students/Senior Citizens (62+): $5 Milaca Students: free with student ID Tickets: Online Adults: $6 Visiting Students/Senior Citizens (62+): $4 Milaca Students: free with student ID	Activity Passes Per Season Family: $100/season Adult: $50/season Milaca Staff/Senior Citizens: $25/season Per Year Family: $200/year Adult: $100/year Milaca Staff/Senior Citizens (62+): $50/year

Discussion

A motion is in order to approve gate fee increases, as outlined above, effective the 2020-2021 school year.

 

E.       Approve the Activity Fees Adjustments, Effective 2020-2021 School Year:

 

ACTIVITY FEES	2019-2020				2020-2021
	Full Price	Reduced Lunch Price	Free Lunch Price		Full Price	Reduced Lunch Price	Free Lunch Price
High School Athletics/Activities: Volleyball, Swimming, CC, Football, BBB, GBB, Wrestling, BB, SB, B/G Track, B/G Golf, Speech, Marching Band
	$110	$100	$90		$150	$100	$50
High School Activities: FCCLA, FFA, Jazz Band, Chamber Choir, Robotics, Fall Play, One Act
	$110	$100	$90		$75	$50	$25
Junior High Athletics/Activities: Volleyball, Swimming, CC, Football, BBB, GBB, Wrestling, BB, SB, B/G Track, B/G Golf, Speech, Marching Band, FCCLA, FFA, Jazz Band, Chamber Choir, Robotics, Fall Play, One Act
	$70	$60	$50		$75	$50	$25

 

 

Discussion

A motion is in order to approve the activity fee increases as outlined above, effective the 2020-2021 school year.